Administrative Officer NF-04

Clarification from the agency

U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. or U.S. Territory for three (3) or more continuous years immediately preceding the start of Federal affiliation.

• Executes fiduciary responsibility for the daily operations of the facility and/or one or more smaller veterinary facilities, in accordance with regulations and Public Health Command policies.
• Serves as Government Purchase Card Billing Official and oversees inventory management and ordering. Implements and makes recommendations regarding administrative policies, procedures.
• Resolves patient complaints and problems. Implements and maintains direct and continuous quality improvement and management control programs established by the Veterinary Service Central Fund.
• Provides management and oversight of day-to-day delivery of veterinary services within the clinic.
• Provides technical and administrative supervision over 3-20 administrative (non­provider) employees at one or more veterinary locations.

Conditions of employment

• Direct Deposit and Social Security Card is required.
• Meet qualification/eligibility/background requirements for this position.
• A one year probationary period may be required.
• Ability to work occasional Saturdays for special events - as needed by management.
• Successful completion of a Physical Examination to include all mandated immunizations.
• A successful background investigation submission to the Defense Counterintelligence and Security Agency (DCSA) must be met no later than 30 calendar days after entry on duty or placement in the position for internal candidates.
• Appointment is subject to the completion of a favorable suitability determination.

Qualifications

Resumes must be two pages (or less). Resumes should clearly demonstrate the applicant's relevant experience, skills, knowledge and abilities as they pertain to this position.

Minimum Qualifications:

• Demonstrated experience in administrative and/or clinical management. Experience must have provided the applicant with the knowledge, skills, and ability to successfully perform the duties of the position, including inventory management, program development, implementation, selection, training and supervision of personnel.
• Ability to plan and organize work, analyze problems to identify significant factors, gather pertinent data and recognize solutions.
• Ability to communicate effectively in order to present recommendations and coordinate services.

Highly Preferred Criteria:

• Candidate will possess a four-year college/university degree with a major course of study/substantial course work in hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration and demonstrated work experience as described above.
• At least one (1) year of working experience as a supervisor with experience including but not limited to managing employee performance (and handling disciplinary matters when necessary), determining schedules, workload distribution, strategic communication, etc.
• Knowledge of the Non-Appropriated Funds Instrumentality (NAFI) processes (i.e. NAF Government Purchase Cards (GPC), Resale Inventory Management, Daily Activity Reporting and Budgeting, etc.)

ADDITIONAL DUTIES/CONDITIONS OF EMPLOYMENT ARE OUTLINED IN PD #14420.The information provided on your resume should be clear and specific. You will be rated based solely off of the information provided within your resume. Assumptions will not be made regarding your experience and the duties performed.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your Application Matters: How We Will Review It

We want to help you put your best foot forward! Please take time to carefully follow all application instructions - missing information or skipped steps could impact your eligibility.

• Your application will be thoughtfully reviewed to see how well your experience and qualifications align with the requirements listed in this announcement. This includes your resume, supporting documents, and responses to the assessment questionnaire.
• We will consider your responses to our application questionnaire.
• If you're tentatively qualified, we'll take a closer look to ensure your questionnaire responses match the experience reflected in your resume and documentation.

Note: If it's later found that qualifications or experience were overstated, it may affect your consideration for the position - so honesty and clarity are key.

Understanding Eligibilities: What You Can Claim When Applying

When you apply for a federal position through USAJOBS or USA Staffing, you may be eligible for selection preference or priority consideration based on your background or status. These eligibilities can improve your chances of being considered or referred for a position.

Depending on your situation, you may be able to claim one or more of the following eligibilities:

• NAF Preference 3 Family Member Preference (FMP) (Foreign OCONUS ONLY)
• NAF Priority Consideration 1 Business Based Action (BBA)
• NAF Priority Consideration 2 Former NAF Employee (FNE)/Current NAF (CNE)/Current APF Employee (CAE)
• NAF Priority Consideration 3 Outside Applicant Veteran (OAV) (Includes spouses and parents)

Tip: Be sure to review each eligibility question carefully and provide the required documentation. Claiming an eligibility without proper support may affect your application status. Looking for more details? Refer to the Who Gets Initial Consideration (Selection Preferences) and the What Other Considerations are Available sections of our Applicant Information Kit.

About Your Resume

• Federal agencies are required to limit resumes to two (2) pages or less and it must support the general or specialized experience described in this announcement. Resumes must adhere to the two-page limit and must be legible so they can be reviewed for eligibility, minimum qualifications, and other position requirements listed in this job opportunity announcement. For additional information on the two-page resume limit, refer to:
  • https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/.
• Your resume must be 5 megabytes (MB) or less. We recommend saving and uploading your resume as a PDF to preserve formatting and page count. Click this link for more tips: https://help.usajobs.gov/faq/application/documents/resume/page-limit.
• Please do not include photographs, personal images or other inappropriate content in your application materials.

Required Documents

• Required documents may vary based on the requirements for the position. The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:

• Resume

Other Accepted Documents

• Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

• Cover Letter
• DD-214/ Statement of Service
• Diploma/ GED
• DA3434
• DD 214 or DD 1300 to support Spouse/Parent use of Outside Applicant Veteran Priority
• Transition Assistance Stamp Card for Involuntarily Separated Military Preference / DD Form 1173 to support Family Member’s use of Preference
• PCS Orders
• Proof of Marriage Status
• Resume
• Separation Notice (RIF)
• SF-50/ Notification of Personnel Action
• Transcript

Next steps