Duties
Serves as the Administrative Officer and primary point of contact on administrative functions for the Marine and Family Deputy Directorate. Oversees and coordinates daily operations and administrative functions on behalf of the Deputy Director and Directorate Heads. Coaches and trains Directorate personnel on completion of efforts. Plans, develops, manages, and controls various administrative programs for the daily operations and ensures regulatory compliance with rules and regulations.
May assist in conducting studies and analyses; and compiles, collects, and coordinates data for reports. May conduct studies and analyses of irregularities and deficiencies. May represent staff level personnel at meetings and conferences. Responsible for records management and file administration for various subject matter. May serve as an action officer in conducting a variety of administrative information flow studies, work processes, reviews, and improvement studies to provide management with recommendations for optimum utilization of available resources. May prepare reports and information for presentations. Assists in establishing internal procedures to secure control in meeting deadlines, progress reports and directives.
Serves as Directorate Records Manager to oversee and implement respective records management programs. Oversee and implement an essential records program. Implement policy to ensure protection of organizational records in compliance with legal and statutory requirements. Promote timely transfer of records when required. Ensure records management practices comply with the Inspector General of the Marine Corps (IGMC) Functional Area Checklist (FAC) 5210. Ensure the maximum use of electronic filing methods vice paper filing, when possible. Maintain administrative turnover for the Records Management Program. Works with all echelons of personnel to provide technical guidance and directions. Utilizes knowledge and understanding of management principles, practices, methods, and techniques to perform work. Interprets regulatory directives and procedures.
Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization, and punctuation. Receives telephone calls, visitors, and complaints and directs them to appropriate contacts when necessary. Receives and delivers messages to staff members. May maintain appointment calendars for staff. Routes incoming mail to staff and work sections. Establishes suspense dates to collect responses and submits information as required by requests.
Serves as point of contact for the system of record for tasks (currently ETMS2), and ensures all tasks are appropriately delegated and processed. Provides ETMS2 guidance and training to leadership personnel, action officers and administrators of the Directorate. Ensures all tasking requirements are met and may serve as a liaison to other levels of Headquarters Marine Corps.
Serves as a point contact for the Defense Travel System. Monitors Non-appropriated (NAF) and Appropriated Fund (APF) travel and ensures regulatory compliance and adjudication of all Directorate orders and vouchers.
Serves as Directorate Program Coordinator for the travel card program. Determines delinquencies, misuse, and abuse of cards, and makes recommendations for appropriate action. Coordinates with the Division Agency Program Coordinator to address trends and potential issues with account holders.
Serves as Directorate central point of contact for compiling and submitting Conference attendance packages.
Serves as Directorate SharePoint point of contact. Responsibilities include authorizing access requests from installation personnel. Builds out site content and manages site permissions. Manages site activity, adds new sites when required and deletes inactive sites. Administers security requirements across Directorate sites.
Serves as Directorate point of contact processing all System Authorization Access Request (SAAR) forms for Directorate personnel. Reviews, routes, and tracks statuses on new SAAR requests ensuring information accuracy and required training completion.
Serves as Directorate point of contact for the Defense Agencies Initiative (DAI) budget, finance, and accounting operations system responsible for preparing/modifying, reviewing, and routing of procurement requests supporting Directorate operations.
Serves as Directorate Internal Controls representative supporting the Marine Corps Internal Controls program.
Serves as Directorate representative for all daily personnel accountability reporting requirements using Marine On Line (MOL) personnel actions.