Administrative Officer (Resource Management Specialist)

• Develop, modify, and evaluate program objectives for process improvement.
• Consult with agency leadership on organizational needs, and explain documentation requirements.
• Develop and analyze methods and procedures by surveying services to ensure they conform to USDA and FSIS standards.
• Compile and track expenditure data for mail and shipping needs.
• Communicate with internal and external stakeholders to address issues for resolution.
• Manage procurement of supplies and services.
• Maintain a database or systems of support data to generate required tracking reports.
• Perform assessments to ensure compliance with regulations and management controls.
• Provide support and interpretation regarding procedures to carry out the agency mission.
• Conduct quality assurance assessments to ensure quality of service on items produced.
• Coordinate the receipt, storage, inventory, and reporting of supplies and accountable items.

Conditions of employment

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Successful completion of one-year probationary period, unless previously served. Refer to the Next Steps section for more information.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit https://www.e-verify.gov/.
• False statements or responses on a resume or application can jeopardize employment and may be grounds for disciplinary action, including removal from Federal service.
• If you are selected, you may need to complete a Declaration for Federal Employment (OF-306) prior to being appointed to determine suitability for Federal employment and to authorize a background investigation.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education, as defined below.

MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level in which you are applying:

Qualification: To qualify for the GS-09 level, your resume must demonstrate at least one year (52 weeks) of specialized experience equivalent to the next lower grade level GS-07 in the Federal service or equivalent experience in the private or public sector.

• Assisting colleagues in the design, development, or refinement of informational work products, analytical summaries, or formal reports to ensure clarity, accuracy, and alignment with organizational standards prior to review and approval.
• Participating in workgroups or focus groups by contributing analysis, supporting discussions, or helping identify opportunities to improve operational efficiency, streamline workflows, or enhance resource utilization.
• Tracking or monitoring the distribution of materials or products by accurately entering, maintaining, or validating data within established tracking systems, and identifying irregularities that require follow-up.
• Reviewing documentation or forms to verify completeness, accuracy, or compliance with established requirements.

Qualification: To qualify for the GS-11 level, your resume must demonstrate at least one year (52 weeks) of specialized experience equivalent to the next lower grade level GS-09 in the Federal service or equivalent experience in the private or public sector.

• Designing, developing, or formatting items such as informational work products, analytical summaries, or formal reports to ensure clarity, accuracy, and readiness for review and approval by senior staff.
• Assisting in the planning, coordination, or execution of special projects or operational initiatives aimed at improving workflow efficiency, strengthening resource allocation, or enhancing overall organizational performance.
• Collaborating closely with cross-functional teams or working groups to coordinate activities, resolve interdependency issues, to ensure timely completion of shared tasks and deliverables.
• Tracking, monitoring, or validating the distribution of materials or products to identify issues or support continuous improvement.
• Reviewing, verifying, or assessing documentation or forms for completeness and accuracy, resolving errors or issues

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applications will be evaluated in accordance with Office of Personnel Management's (OPM) Delegated Examining Procedures and USDA policy using category rating. Applicants who meet basic minimum qualifications will be placed in one of two or three categories: Best Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veterans. Category placement will be determined based on applicants' quality of experience and the extent to which they possess the following knowledge, skills, and abilities (KSA) or competencies:

• Teamwork
• Technical Competence
• Planning and Evaluating
• Written Communication
• Oral Communication
• Problem Solving
• Attention to detail

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

Your application, including the online Assessment Questionnaire, will be reviewed to determine if you meet (a) minimum qualification requirements and (b) your resume supports the answers provided to the job-specific questions. Your resume must clearly support your responses to all the questions addressing experience and education relevant to this position. Those determined to be in the best qualified category will be referred to the selecting official for consideration.

NOTE: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score may be adjusted to more accurately reflect your abilities, or you may be found ineligible. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action up to and including removal from the Federal service.

Clicking the link below will present a preview of the application form; i.e. the online questionnaire. The application form link below will only provide a preview and does not initiate the application process. To initiate the online application process, click the "Apply" button to the right.

To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13083244

The following documents are required for your applicant package to be complete. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration.

Resume that includes: Personal Information: name, address, contact information; Education; Work Experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); other qualifications. Resume cannot exceed 2 pages.

• Your application may be disqualified if you include any of the information listed here: What should I leave out of my resume?

If education is required or you are using education to qualify, you must submit a copy of all relevant college transcripts. An unofficial copy is sufficient with the application if it includes your name and the necessary course information; however, if you are selected, you will be required to submit official transcripts prior to entering on duty. Education must have been successfully obtained from an accredited school, college or university. If any education was completed at a foreign institute, you must submit with your application evidence that the institute was appropriately accredited by an accrediting body recognized by the U.S. Department of Education as equivalent to U.S. education standards. There are private organizations that specialize in this evaluation and a fee is normally associated with this service. For a list of private organizations that evaluate education, visit the NACES website. All transcripts must be in English or include an English translation.

If claiming Veterans' Preference, you must submit a DD-214, Certificate of Release from Active Duty, which shows dates of service and discharge under honorable conditions. If currently on active duty, you must submit a certification of expected discharge or release from active duty service under honorable conditions not later than 120 days after the date the certification is submitted. Veterans' Preference must be verified prior to appointment. Without this documentation, you will not receive Veterans' Preference, and your application will be evaluated based on the material(s) submitted.

If claiming 10-point Veterans' Preference, you must provide the DD-214 or certification requirements (see above bullet), plus the proof of entitlement of this preference as listed on the SF-15 Application for 10-point Veterans' Preference. The SF-15 should be included but is not required. Failure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preference. For more information on Veterans' Preference visit FedsHireVets.

Surplus or displaced employees eligible for CTAP, RPL, or ICTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), current performance appraisal with rating of at least "Fully Successful" or equivalent, and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330.

Next steps