Additionally, the incumbent provides technical and administrative support for procurement and attorney services. Some lifting may be required.

Customer service responsibilities:

• Provide courteous customer service to the public, litigants, and bar, which includes furnishing basic case and procedural information. Act as receptionist. Answer and route calls. Assist the public in the use of computerized databases.
• Receive and process documents for filing. Responsible for ensuring that paper and electronic documents are correctly routed. Check for prior or prohibited filing.
• Identify expedited, emergency, or high-profile matters and notify appropriate staff upon receipt.
• Retrieve files and make copies of records for court personnel, attorneys, and others. Prepare, ship, and retrieve records from the appropriate Federal Records Center.
• Inform customers and others of required fees. Receive payments and issue receipts. Secure payments in cash register. Balance cash drawer at the end of the day.
• Provide sample briefs upon request to assist counsel and litigants in preparing briefs.
• Scan, review, and route documents and records to court personnel, chambers staff, attorneys, and others, as directed.
• Operate a variety of equipment and programs, such as a cash register. Generate and review reports.
• Ensure data quality and processing standards for all transactions are met.

• Provide procurement support and assistance to the Procurement Specialist and other administrative staff throughout the procurement cycle.
• Gather, develop, and compile data for use in preparation of budget and/or purchase requests.
• Receive deliveries of goods and verify acceptable condition. Compare invoices against purchase orders and/or packing slips for correct type, quantity, and condition.
• Use automated financial management system to record or review information. Maintain financial records and reports.
• Ensure data quality and processing standards for all transactions are met.
• Assist in ensuring that the office equipment of the Clerk's Office is in good operating condition.
• Assist with internal financial assessments and cyclical audits.

• Process attorney admissions, bar membership renewal forms, and payments for compliance with court requirements.
• Provide information concerning the attorney application and renewal process for attorneys seeking admission or readmission to the U.S. Court of Appeals for the Eleventh Circuit, in accordance with circuit rules.
• Verify attorneys' authority to practice before the court via the automated attorney roll.
• Prepare admission certificates and other documents. Record and process attorney admission/renewal information in an automated system.
• Ensure data quality and processing standards for all transactions are met.
• Audit and maintain log of bills of costs and respond to inquiries.

• Receive, screen, process, and submit CJA vouchers for payment. Audit vouchers for accuracy prior to submitting for payment approval to proper authorities. Route vouchers to appropriate destinations.
• Ensure that CJA vouchers are properly submitted and entered into information systems.
• Process vouchers as well as motions, requests, and court orders for CJA counsel to attend oral arguments and/or confer with incarcerated clients.
• Process travel authorizations and vouchers in accordance with applicable policies and regulations.
• Assist with special projects and perform other functions within the Clerk's Office or court as assigned.

Conditions of employment

• Applicants must be United States citizens or lawful permanent residents actively seeking citizenship.
• The position of Administrative Services Clerk is a sensitive position. As a condition of employment, the selected candidate must successfully complete a background check. Employment will be considered provisional pending the successful completion of the background check and a favorable suitability determination.
• The position is subject to mandatory Electronic Funds Transfer (direct deposit) for salary payment.

Qualifications

Candidates must have a minimum of one-year specialized experience.

GENERAL EXPERIENCE: Progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the position's duties.

SPECIALIZED EXPERIENCE: Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures involving the routine use of computer skills, standard office equipment and a variety of applications. Ability to apply a body of rules, regulations, directives or laws. Such experience may be acquired in an appellate or federal court environment, a government agency, as well as elsewhere.

COURT PREFERRED QUALIFICATIONS: Experience working in a court environment, particularly federal court, or legal field is preferred.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants will also be evaluated based on the application materials submitted.

• Cover letter addressed to Cheryl Vessels, Assistant Circuit Executive for Human Resources;
• Resume and Federal Judicial Branch Application for Employment (AO78) (Application form is available on http://www.uscourts.gov/forms/human-resources-forms/application-judicial-branch-federal-employment);
• Copies of last two performance evaluations or a statement that performance evaluations are unavailable; and
• Names and contact information for three professional references (please note that by submitting the references, the applicant consents to those references being contacted).

Next steps