Administrative Services Specialist

Clarification from the agency

This position is open until filled. Applications received by July 15, 2026 will receive priority consideration.

Responsibilities include but are not limited to:

• Monitor, coordinate, and react to day-to-day facilities management issues involving building systems (heating, cooling, lighting, and cleaning). Liaison with the General Services Administration (GSA) regarding related services.
• Respond to space and facilities help desk calls and emails. Resolve problems or interact with the GSA Building Manager or other appropriate individuals. Keep Administrative Supervisor informed as to service status. Escalate problems that are not resolved in a reasonable time period. Document status of issues and projects.
• Oversee the Court's Facility Access Card (FAC) System to include related record keeping and issuing of credentials. Ensure compliance with FAC guidelines and procedures. Issue Court ID cards for interns and access cards for contractors.
• Maintain project/equipment logs, spreadsheets, and databases for the purpose of tracking and documenting project work & cyclical maintenance. Responsible for updating written facilities policies and procedures under the direction of the Administrative Supervisor.
• Prepare correspondence, reports, form letters, and documents. Generate status reports from databases and computerized systems. Schedule appointments, arrange meetings, and maintain calendar of project status and activities.
• Perform inventory management, distribute consumable/non-consumable supplies, and recommend appropriate actions regarding the procurement of supplies.
• Assign inventory control numbers to all accountable property and equipment. Maintain the Master Personal Property Record (MPPR) of accountable property and equipment, conduct inventory reconciliations and sightings, and identify property for disposal.
• Coordinate within court moves of furniture, furnishings and equipment. Monitor and document internal transfers of all equipment and furnishings.
• Prepare for special events, meetings, and other occasions. Arrange for cleaning and/or special services. Ensure supplies are stocked in courtrooms and meeting spaces.
• Serve as the Custodial Officer in accordance with The Guide to Judiciary Policy.
• Receive supplies, furniture, and equipment upon delivery. Maintain related records.
• Process incoming payments and issue receipts. Deposit reconciled funds as needed.
• Process incoming and outgoing mail and deliveries.
• Assist with parking requests.
• Perform minor installations (i.e. hanging pictures, clocks) and movement of portable furniture and equipment.
• Update signage as required.
• Serve as a fire life-safety floor warden and backup coordinator of the Court's AED program.
• Perform other duties as assigned.

Conditions of employment

Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship.

The selectee is subject to a background check or investigation and subsequent favorable suitability determination. Selectees to high-sensitive positions are subject to updated background investigations every five years.

Qualifications

Applicants must be a high school graduate or equivalent and have two years of general work experience and one year of specialized work experience. General experience is progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. Education above the high school level may be substituted for required general experience. Specialized experience includes progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to perform the position's duties successfully and involves the routine use of automated software and keyboarding for word processing, data entry and report generation.

The successful candidate should possess excellent customer service, interpersonal, organizational and problem-solving skills; be detail-oriented; skilled in the use of automated equipment, including word processing, data entry, spreadsheet and project management applications; ability to communicate effectively, both orally and in writing, and move and lift heavy items (up to 50 pounds) are required. College degree preferred.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants will be evaluated based on their application and interview.

1. Completed online application;
2. Cover letter; and
3. Resume

Next steps