Administrative Specialist Job in Washington, DC

Vacancy No. DEST-12569535-25-CEB Department Office of Congressional Workplace Rights
Salary $75,329.00 to $75,329.00 Grade 1 to 1
Perm/Temp Permanent FT/PT Full-time
Open Date 10/9/2024 Close Date 10/25/2024
Job Link Apply Online Who may apply Public
Locations:
Washington, DC


Summary

As an Administrative Specialist for the Office of Congressional Workplace Rights, you will be responsible for full front-line administrative support in a wide range of administrative tasks and office functions. The incumbent will be physically present during office hours and must have a strong understanding of the OCWR goals and objectives as well as a background on the general operations of the legislative branch.

This job is open to

Clarification from the agency

This job will close when we have received 150 applications which may be sooner than the closing date.

Duties

Duties should be performed in a timely and competent manner while working both independently and cooperatively. Accuracy in written correspondence, clear and courteous communication, task prioritization, and a willingness to promote a positive work environment is of the upmost importance.

Responsibilities

  • Assist with all office administrative and operational support matters. Physically open the front office each morning and close the office at the end of the workday.
  • Greet and escort guests, answer, and direct calls to the appropriate staff or office and timely respond to messages.
  • Properly intake all forms submitted to the office, receive and distribute incoming email and packages, and address and support the administrative needs for the Office to include ordering, tracking, and distributing supplies.
  • Draft memoranda correspondence, letters, and documents as requested. Act as the secondary point of contact for management of the office electronic calendar for internal conference rooms, arrange for external meeting space as needed, and manage access to restricted areas within the office suite. Serve as an AOC Liaison and alternate point of contact for maintenance, locks, keys, and interior workspace operations.
  • Secondary point of contact for internal communications to OCWR staff to further the OCWR mission (i.e., Weekly Bliss, office closing information, etc.). Assist with the creation and maintenance of legislative branch contact lists and utilize the legislative branch financial management system in support of administrative operations.
  • Provide administrative support to the biennial Congressional Workplace Climate survey and other special projects as assigned. Troubleshoot any administrative issues that may arise and identify and advise on opportunities to improve the administrative operations of the Office.
  • Maintain strict confidentiality of the Office regarding personnel and case information, and other confidential sensitive materials as required by the Congressional Accountability Act and procedural rules of the Office.
  • Act as a timekeeper for members of the Board. Provide hands on support in preparation for meetings, assist in corresponding and compiling information as requested and prepare travel arrangements to include air, per diem, and lodging for the Board members.
  • Perform additional duties as assigned.

Requirements

Conditions of Employment

To be selected, the applicant must be a U.S. citizen or otherwise have status that makes them eligible for federal employment per Title VII, Sec. 704 of the Consolidated Appropriations Act of 2022. The selected individual must successfully undergo a background investigation and maintain eligibility for a Public Trust position. Employees of the Office of Congressional Workplace Rights are in the Excepted Service, are not appointed to the Competitive Service, and will not obtain competitive status.

Qualifications

Excellent oral, written, and interpersonal skills.

Ability to interpret policy and resolve complex problems that may arise.

Excellent interpersonal skills to form mutually beneficial relationships with staff, vendors, or other external and internal stakeholders.

Ability to work quickly and accurately in a quick-paced environment while code-switching between various unrelated tasks effectively.

Demonstrated prior administrative/support experience and experience managing/ monitoring projects.

Legislative Branch experience preferred, but not required.

Attention to detail is a must.

Education

Minimum of a Bachelor's Degree in a relevant field.

Additional information

This announcement is open to all who meet citizenship and eligibility requirements. The selected candidate may participate in the Federal Employees Health Benefits (FEHB) program, with costs shared with your employer. Life insurance coverage is also provided. New federal government employees are automatically covered by the Federal Employees Retirement System (FERS). If you are transferring from another federal agency and covered by CSRS, you may continue in this program. You will earn annual leave and sick leave. You will be paid for federal holidays that fall within your regularly scheduled tour of duty. If you use public transportation, part of your transportation costs may be subsidized. You may elect Health Care Flexible Spending Accounts for expenses that are tax-deductible, but not reimbursed by any other source, including out-of-pocket expenses and non-covered benefits under FEHB plans.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Upon review of all résumés and short writing sample or other work product such as a memo correspondence, press release, email narrative, or blog post, etc., created by you, that demonstrates strong communication skills, the Office will determine which candidates will be asked to interview. Candidates will be notified and scheduled for interviews, if selected. All applicants will be evaluated based on their educational and relevant work experience. The OCWR does not discriminate against candidates based on their race, color, religion, sex, national origin, age, or disability.

Required Documents

Cover letter, resume, short writing sample, and most recent SF-50, if applicable.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Send cover letter, résumé, and short writing sample to jobs@ocwr.gov - All required documents must be submitted for consideration.

Applications sent through automated systems, including through "Apply Now" or similar features on third-party job websites, will not be considered. To be considered, the application must come directly from an applicant through their own email.

Agency contact information

Human Resources
Address
Office of Congressional Workplace Rights
110 Second Street, SE (LA-200)
Washington, DC 20540
US
Learn more about this agency

Next steps

A selection panel will review all complete applications and set up an interview with those individuals who are considered most qualified for the position.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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