Summary
The purpose of the position is to provide administrative support to the Physical Medicine & Rehabilitation Service (PMRS) related to the virtual Gerofit Program. Gerofit is a virtual exercise program that promotes health & wellness for Veterans. Participants in the program have demonstrated improved health, mental, physical function and well-being.
DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.
This job is open to
Clarification from the agency
ALL US CITIZENS
DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.
Duties
The Administrative Support Assistant serves as the touchpoint for all internal and external customers and must maintain and demonstrate professionalism at all times to accomplish the work of the Service. The incumbent works with minimal oversight, possesses sound problem-solving abilities, and demonstrates efficiency and self-direction. Incumbent possesses excellent organizational, time management, oral/written communication, and customer service skills.
Major duties include but are not limited to the following:
- Assist the Co-Directors and Program Manager with tracking budget expenses related to grant funds.
- Maintain GeroFit grant records and compile progress reports on a quarterly and semi-annual basis, and as otherwise needed.
- Develop recruitment materials for both research subjects and GeroFit participants, providing computer and technical support for staff and GeroFit participants, and serving as the primary point of contact for research associated with the GeroFit program.
- Create patient accounts and the access accounts that generate HIPAA compliant codes for patient identification.
- Monitor and manage data pool, based on 3-month, 6-month, and annual reporting cycles.
- Contact patients to recapture and verify data in order to maintain a database of current information.
- Organize patient information across multiple platforms to ensure HIPAA policies are maintained.
- Maintain files with efficiency; filing, routing, and culling as necessary.
- Prepare documents as needed, i.e., exercise handouts and statistical reports to include SF36 Health Survey, Whole Health Questionnaire, MoCA BLIND, Oral Trails Making Test (OTMT).
- Coordinate and prepare presentations related to GeroFit-related research studies.
- Coordinate credentialing packets for the GeroFit team members, which include creating and maintaining a tracker of the licenses, certifications, degrees, and expiration dates.
- Notify staff of license/renewal expirations.
Work Schedule: Full-Time; Monday to Friday, 0800-1630
Position Description Title/PD#: Administrative Support Assistant/PD02053-O
Physical Requirements: Work involves long periods of sitting and working in front of a computer with one or more monitors and the use of other office equipment such as printers, copiers, fax machines, and scanners.
Requirements
Conditions of Employment
- You must be a U.S. citizen to apply for this job
- Subject to a background/suitability investigation
- May serve a probationary period
- Selective Service Registration is required for males born after 12/31/1959
- A complete application package; Resume, Transcripts, etc.
- Selected applicants will be required to complete an online onboarding process
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement.
GS-07 grade level: One year of specialized experience (equivalent to the GS-06 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Utilizing electronic systems to complete a variety of administrative tasks such as inputting data, tracking requests, and maintaining records; Preparing documents and correspondence, reviewing forms, and submitting requests for a health program; Collecting, compiling, managing and reporting program data; and Providing customer service to internal and external customers in support of a program or department.
There is no educational substitution for the GS-07 level.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
This job does not have an education qualification requirement.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in the order in which they were received.
Required Documents
Documents Accepted:
- Cover Letter
- DD-214/ Statement of Service
- Disability Letter (VA)
- Other (1)
- Professional Certification
- Resume
- Separation Notice (RIF)
- SF-15
- SF-50/ Notification of Personnel Action
- Transcript
Documents Required:
Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online. Applying online will allow you to review and track the status of your application.
How to Apply
All applicants are encouraged to apply online.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 09/30/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12553886.
1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2. Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Next steps
After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.
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