Administrative Support Assistant Job in Boulder, CO

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

• Career transition (CTAP, ICTAP, RPL)

  Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Veterans

• Military spouses

Duties

As an Administrative Support Assistant, you will perform the following duties:

• Provides expert assistance with a full range of secretarial, computer, and administrative management duties and responsibilities to ensure an efficient, effectively run organization.
• Process all relevant documentation for acquisitions, travel, property, security, IT/ computer system accounts, publications and editorial support, and time & attendance and leave administration.
• Answers inquiries of a routine nature as well as to in-depth questions about the functions and processes. Provides administrative support to supervisors, managers and other employees in day-to-day operations and overall office management.
• Communicates with service providers, technical staff, management, and outside organizations.
• Uses computerized databases to maintain records and automated tracking system(s) for summary information, data retrieval, reports, or document control. Operates the purchase card system, WebTA, and Microsoft Office suite of software programs.

Requirements

Conditions of Employment

• You must be a U.S. citizen to apply for this position.
• You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use of possession of drugs.
• A probationary period may be required.
• Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see https://www.sss.gov/).
• If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application.
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
• Drug Test Required: NO
• License required: NO
• Pre-employment physical required: NO
• Bargaining Unit Position: NO
• Confidential Financial Disclosure Report (OGE form 450): NO
• Permanent Change of Duty Station (PCS) Expense: WILL NOT be paid

How You Will Be Evaluated

Required Documents

How to Apply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online assessment and submission of the required documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration.

The application process is as follows:

1. To begin the application process, click the Apply Online button.
2. Answer the questions presented in the application and attach all necessary supporting documentation.
3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
   • Note: To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://usajobs.gov). There you will find a record of your application, the application status, and an option to Edit my application. This option will no longer be available once the announcement has closed.
4. After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder.
5. If you are asked to take the online assessments, you will be issued a unique URL via email to access the USA Hire system. Access is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your Assessments. Click here for Computer System Requirements. The online assessments must be completed within 48 hours following the close of this announcement.
6. Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can reuse the URL sent to you via email and also found in your USAJOBS account under the "Track my application" link for the corresponding application.

To verify the status of your application both during and after the announcement open period, log into your USAJOBS account at https://www.usajobs.gov. On the Home page, scroll down and locate your job application. Once the job has been located, click the "Track this application" link on the right under the application date. The page will refresh to display the Agency's Application Information page where you can scroll down and review any notifications the agency has sent you. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

To receive consideration, applicants must submit complete applications prior to the established cut-off date(s).The first cut-off will take place on November 25, 2024, to begin initial applicant consideration. Applications received will be considered upon request by the organization, as well as on the following cut-off dates specified below, as needed: every 30 days until closing date of announcement.

Applicants found eligible and referred on a cut-off date, or the date requested by the organization, will continue to be referred on subsequent cut-off dates. Cutoff dates and the closing date of this announcement may be adjusted as needed, and any updates will be reflected on this announcement.

Next steps

Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended. Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.

You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at http://www.usajobs.gov and clicking on "Track Your Online Application." The four points of notification are:

1. Application Received or Application Incomplete
2. Minimum Qualification Requirement Met or Minimum Qualification Not Met;
3. Eligible (Application Referred to the Selecting Official) or Ineligible (Application Not Referred to the Selecting Official); and
4. Selected or Not Selected.

By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation.

You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).