Administrative Support Assistant Job in Everett, WA

Vacancy No. 25-12735370 Department Commander, Navy Installations
Salary $49,400.00 to $55,988.00 Grade 3 to 3
Perm/Temp Permanent FT/PT Full-time
Open Date 5/12/2025 Close Date 5/28/2025
Job Link Apply Online Who may apply Public
Locations:
Everett, WA


Summary

This position is assigned to the Family Readiness Division; Fleet and Family Support Program (FFSP) Section; Commander, Navy Installations Command (CNIC); Naval Station Everett. CNIC is an Echelon II activity directly reporting to the Chief of Navy Operations (CNO). The mission of the FFSP is to provide information and referral, education and training, primary prevention, counseling and advocacy to facilitate achieving operational readiness and personal and family self-sufficiency.

Duties

  • Provides administrative support to the Work and Family Life (WFL), to include meeting preparation and administrative notification and documentation requirements.
  • Receives visitors and phone calls. Accurately determines nature of request and refers callers or visitors to appropriate staff.
  • Maintains tickler system. Screens and priorities correspondence, electronic mail, and material prior to distribution for suspense dates, established controls, and follows up on responses.
  • Maintains an updated and detailed information database of programs, services and activities available on installation and in the local community which support and enrich the quality of life for individuals and families.
  • Prepares correspondence, reports, and other documents, ensuring correct grammar, spelling, capitalization, punctuation, and appropriate format in work prepared by self and others.
  • Maintains staff calendars, coordinates meeting arrangements, and schedules meetings and/or conferences in accordance with instructions from supervisor.
  • Uses a variety of office automation software in support of the organization and mission requirements including but not limited to: Complete back up of files and database systems.
  • Uses database or spreadsheet software to accurately enter, revise, sort or calculate, and retrieve data for standard reports
  • Uses graphics software to provide briefs, charts, and graphs for viewgraphs or paper presentations
  • Must exercise continuous attention to the coordination among internal or external work units.
  • Performs other related duties as assigned.

Requirements

Conditions of Employment

  • Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment to include passing all applicable records and background check.
  • Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer

Qualifications

  • At least two years' experience providing effective customer service in a social service setting, to include demonstrated experience in handling a high volume of requests preferred.
  • Knowledge of the operations, regulations, and guidelines of the FFSP sufficient to perform the duties of the position.
  • Knowledge of military organization, missions, life-styles, and situations, which can contribute to family stress, problems, and crisis-situations.
  • Knowledge of and skill in English grammar and usage.
  • Knowledge of the Navy and DOD information systems used to document and account for non-medical counseling requirements and services provided.
  • Knowledge of and skill in the use of web-based applications to facilitate completion of work assignments.
  • Skill in the use a personal computer and a variety of software programs to facilitate work assignments.
  • Skill in preparing reports, letters, and memoranda detailing findings and recommendations.
  • Skill in oral and written communication in order to prepare administrative forms and letters.
  • Skill in the use of Microsoft Office Programs (e.g. Word, Excel, Point, Outlook).
  • Ability to enter data accurately.
  • Ability to perform concurrent tasks, set priorities, coordinate completion within required deadlines and formulate plans of action and milestones for task accomplishments.
  • Ability to adapt to changing work conditions, frequent interruptions, and pressures of short deadlines.

Education

Administrative experience required, education in the social sciences is desirable.

Additional information

Salary is dependent on experience and/or education.Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education.This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Region Mid-Atlantic Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Required Documents

The following documents are required at the time of application:

  • Resume
  • Proof of education/training: provide a copy of your awarded/conferred college transcript(s)
  • If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
  • If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
  • If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
  • Implementation of the REAL ID Act begins May 7, 2025. From that day on, anyone 18 years and older that plans to visit certain Federal facilities or fly domestically will need a REAL ID or another acceptable form of identification. The standard access requirements remain the same for active duty and dependents, DoD civilian personnel, DoD retired personnel and dependents under the age of 18, vetted veterans in possession of a Veteran Health Identification Card (VHIC) and personnel that have been issued a Defense Biometric Identification Card (DBIDS) for access to one of our Northwest U.S. Navy installations.

REQUIRED DOCUMENTS

In order to be vetted with a background check and identify proofing by VCC personnel, you must bring valid/current government issued photo identification and current proof of citizenship. This applies to all individuals except for active duty service members and federal civilian employees, who do not require the same background checks. Despite having a CAC, these individuals are highly encouraged to bring any of the following proofs of citizenship (**while your Social Security card is helpful for identity proofing, it is NOT a valid proof of citizenship for NBK vetting purposes**):

  • State issued birth certificate: This must be an original or state certified copy. Personal photocopies, electronic versions, or hospital issued birth records are NOT accepted.

  • Enhanced state-issued driver's license only accepted from Michigan, Minnesota, New York, Vermont, and Washington. Real ID licenses are not accepted at this time.

  • U.S. Passport (book or card): The passport can NOT be expired.

  • Certification of Naturalization: This document (FS-550/560) must be an original; electronic or photocopies are not accepted.

  • Born-abroad Certificate: This document (FS-240) must be an original. Electronic or photocopies are not accepted.

  • Permanent Resident Card: This allows for background checks to be performed and access to the common area upon favorable results. However, Permanent Resident Cards do NOT qualify for proof of citizenship for restricted access badges. You will not be issued a PSNS badge under this type of citizenship proof; if you are a delivery driver with a PRC, you must also have proper documentation from the VCC before entering the common area.

NOTE: The specific requirements for Washington State are provided at the following website: https://realidwa.com/ .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sex, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.

Agency contact information

NRNW NAF HRO
Address
NAVSTA Everett
1103 Hunley RD
Bldg 94
Silverdale, WA 98315
US

Next steps

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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