Duties
Provide administrative support to management and staff, on the practical and clerical aspects of office administration, to include human resources, payroll, travel, budget, acquisition and property management, and other administrative support services. Examples of duties include:
- Provide advisory services to staff on administrative functions to facilitate understanding and compliance to agency rules and regulations.
- Serve as liaison to Human Resources Specialists on matters related to personnel management. Submit requests for personnel actions through the Federal Personnel Pay System (FPPS).
- Provide new employee orientation and completes check-in procedures.
- Assist employees with Worker's Compensation claims.
- Provide advisory services and coordination of payroll submission.
- Support budget and financial management activities through data entry, tracking, reconciliation, report preparation, and providing recommendations to management.
- Coordinate travel and provides guidance and assistance to employees related to preparing travel documents and following travel regulations.
- Perform and oversee acquisition and property management.
At the GS-5 level, the employee is becoming familiar with the rules and regulations related to the above administrative functions in order to become the expert point of contact for employees and management. In particular, at the GS-5 level the employee provides support for budget and financial management that is largely transactional work until knowledge and expertise is gained in this area to advance to the GS-6 grade level.
Duties will be developmental in nature when filled below the full performance level.
Work Environment and Physical Demands: Work is mostly sedentary and performed in an office setting.
AREA INFORMATION:
Dinosaur National Monument: Dinosaur National Monument is a spectacular 210,000-acre medium-sized park with mega-park values. Dinosaur has the most complete geologic record of any national park area and an internationally renowned display of Jurassic era dinosaur bones. The rugged landscape provides habitats that support a diverse assemblage of plants and animals and critical habitat for endangered species. People have been living on this landscape for over 10,000 years and the evidence of their activities can be seen in numerous rock art sites and homesteads. The whitewater rafting and magnificent scenery found in the canyons of the Green and Yampa rivers provide premier Western boating experiences. The Yampa is the only remaining large tributary in the Colorado River system that retains its free-flowing character. Dinosaur is over 90% recommended wilderness and was certified as a Dark Sky Park in 2019. Dinosaur National Monument spans a remote area of NE Utah and NW Colorado that is a 3.5 hour drive from Salt Lake City, Utah and a 6 hour drive from Denver, Colorado. The park headquarters is located 2 miles from Dinosaur, Colorado. The communities of Rangely, CO and Vernal, UT offer all amenities (hospital, schools, grocery, etc.) and are within commuting distance of headquarters located near Dinosaur, CO and the Quarry Visitor Center located near Jensen, UT. More information about the monument can be found at
www.nps.gov/DINO.
Housing at Dinosaur: Government housing may be available.
Fossil Butte National Monument: Fossil Butte is a 52-million-year-old lake bed and one of the richest fossil localities in the world. The monument is located in southwestern Wyoming and considered a high desert environment with an elevation of 7,000 feet. Sagebrush is the dominant vegetation at the lower elevations, while limber pine and aspen occur on the slopes. Pronghorn, Mule deer and a variety of birds are commonly seen. Moose, elk and beaver are sometimes observed. Winters are snowy and cold, with temperatures in the single digits and below zero. Summers are relatively mild, with high temperatures peaking in the low 90s. The nearest town is Kemmerer, WY, population 3,000, and is 15 miles east of the park and provides opportunities for shopping, a movie theater, rec center, doctors, dentists, churches and schools (K-12). Bus service is provided to local schools. Salt Lake City, UT is two hours away and Jackson Hole, WY is three hours to the north. More information about the monument can be found at:
www.nps.gov/FOBU
Housing at Fossil Butte: No government housing is available. Housing is available for purchase or rent in the local area.
Requirements
Conditions of Employment
- U.S. Citizenship required.
- Appointment subject to background investigation and favorable adjudication.
- Meet Selective Service Registration Act requirement for males.
- Complete the initial online assessment and USAHire Assessment, if required.
- Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program.
- If you are a new employee in the Federal government, you will be required to complete a one-year probationary period.
- You may be required to:
- Wear a uniform and comply with the National Park Service uniform standards. A uniform allowance will be provided.
- Work overtime.
- Travel overnight away from home. You must obtain a government charge card for travel purposes.
- Complete training and obtain/maintain a government charge card with travel and/or purchase authority.
- Operate a government (or private) motor vehicle as part of your official duties. Prior to your first official motor vehicle operation, and again every year thereafter (or more frequently as required), you will be required to sign an affidavit certifying to your possession of a valid State issued driver's license that is current and has not been revoked, suspended, canceled, or otherwise disqualified in any way to prohibit your operation of a motor vehicle. You will also submit a photocopy of your valid State issued driver's license prior to your first official motor vehicle operation, and again every year, or more frequently if management determines such need exists. Lastly, you may be required to submit (within a State sealed envelope or submitted directly by the State authorities), and at your own expense, all certified driving records from all States that discloses all valid driver's licenses, whether current or past, possessed by you. Please indicate in your application whether you possess a valid State driver's license.
- Applicants must be at least (1)18 years old or (2) at least 16 years old and: (a) Have graduated from high school or been awarded a certificate equivalent to graduating from high school; or (b) Have completed a formal vocational training program; or (c) Have received a statement from school authorities agreeing with their preference for employment rather than continuing their education; or (d) Be currently enrolled in a secondary school and either work only during school vacation periods or work part-time during the school year under a formal student employment program.
Qualifications
All qualifications must be met by the closing date of this announcement-11/26/2024-unless otherwise stated in this vacancy announcement.
Credit will be given for all appropriate qualifying experience. To receive credit for experience, your resume MUST clearly indicate the nature of the duties and responsibilities for each position, starting and ending dates of employment (month/year), and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience.
SELECTIVE FACTOR: This position performs office automation, and typing at least 40 words per minute on a 5 minute typing sample with three or fewer errors is required. Candidates who do not meet this requirement by the closing date of this announcement will receive no further consideration for this position. This skill must be documented in a candidate's application package to receive credit.
- AND-
In addition to meeting the selective factor as described above; to qualify for this position at the GS-05 grade level, you must possess one of the following minimum qualification requirements by the closing date of the announcement:
EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-04 grade level in the Federal service (obtained in either the public or private sectors). Specialized experience is experience that provided the particular knowledge, skill, and abilities to successfully perform the duties of the position and is typically in or related to the position to be filled. Examples of specialized experience include performing administrative functions (e.g., payroll, personnel, travel, and/or correspondence); using office procedures and equipment; organizing information; typing correspondence, memos, reports, and forms from rough drafts and notes; answering telephone calls representing an organization or business; filing; and meeting and dealing effectively with others. You must include hours per week worked in your resume to receive credit for experience.
-OR-
EDUCATION: Successful completion of at least four years of education above high school. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. You must include transcripts.
-OR-
Successful completion of a combination of education and experience as described above. NOTE: Only education in excess of the first 60 semester hours of a course of study leading to a bachelor's degree is creditable toward meeting the specialized experience requirements. Two full academic years of study, or 60 semester hours, beyond the second year is equivalent to one year of specialized experience. For example, six months of the specialized experience described above (50% of the experience requirement), and three years of college study from an accredited institution (50% of the qualifying education). Add the percentages together. The total must equal at least 100 percent to qualify. You must include transcripts.
In addition to meeting the selective factor as described above; to qualify for this position at the GS-06 grade level, you must possess the following minimum qualification requirement by the closing date of the announcement:
EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-05 grade level in the Federal service (obtained in either the public or private sectors). Specialized experience is experience that equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position and that is typically in or related to the position to be filled. Specialized experience includes, but is not limited to: answering questions/providing guidance to employees regarding payroll issues; coordinating human resource activity; providing guidance to supervisors and management on personnel issues; using automated systems; assisting staff with workers compensation issues; having knowledge of and applying regulatory requirements; verifying time and leave balances; providing program and administrative support; and maintaining files. You must include hours per week worked in your resume to receive credit for experience.
Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
To qualify based on education at the GS-05 level, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.
If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.
Education is not used towards qualifying for the GS-06 grade level.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
A review of your resume and supporting documentation will be made and compared against your responses to the Occupational Questionnaire to determine if you are qualified for this job. If your resume is incomplete or does not support the responses provided in the Occupational Questionnaire, or if you fail to submit all required documentation, you will be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly. If a determination is made that you have inflated your qualifications or experience, you may lose consideration for this position. Please follow all instructions carefully; errors or omissions may affect your rating.
You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
- Accountability
- Administration and Management
- Attention to Detail
- Computer Skills
- Customer Service
- Customer Service (Clerical/Technical)
- Decision Making
- Flexibility
- Integrity/Honesty
- Interpersonal Skills
- Learning
- Reading Comprehension
- Reasoning
- Self-Management
- Stress Tolerance
- Teamwork
- Technical Competence
To Preview the application questionnaire, click the following link:
https://apply.usastaffing.gov/ViewQuestionnaire/12600698
Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.
Candidates will be rated and ranked using Category Rating procedures. These procedures place candidates with veteran's preference above non-preference eligibles within each category. Veterans with a service connected disability of at least 10 percent are listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. Under Category Rating, candidates will be rated and ranked into one of three categories:
- Best Qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors and are highly proficient in all requirements of the job and can perform effectively in the position
- Well Qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors and are proficient in most of the requirements of the job
- Qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors and are proficient in some, but not all of the requirements of the job.
Required Documents
The following documents are required and must be submitted by 11:59 PM (EST) on 11/26/2024:
- Resume which includes a list of all significant jobs held and duties performed, with dates specified in month and year format, and, indicate hours worked per week. If military or civilian, please include your rank and/or grade.
- A complete Occupational Questionnaire
- Other Supporting Documents, if applicable, such as:
- Veterans Preference Documentation:
- If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the SF15. If you don't have your DD-214, you may request it after discharge from the National Archives.
- If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation.
- If you are a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteran, you must submit all additional proof required by the SF15, and if applicable, a completed SF15. You may request a copy of your Department of Veterans Affairs letter from www.ebenefits.va.gov or call 1-800-827-1000 to establish proof of disability.
- If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here.
- Documentation that you meet the Selective Factor.
- College transcripts, if qualifying based on education at the GS-05 grade level.
- Documentation for Interagency/Career Transition Assistance Plan consideration if you are a displaced Federal employee within the local commuting area. You must include: 1) Proof you are a displaced Federal employee, e.g., RIF Separation Notice, Notice of Proposed Removal, etc; 2) SF-50s (Notifications of Personnel Action) showing career/conditional tenure competitive status, promotion potential and duty location; and 3) your most recent performance appraisal. To exercise selection priority, displaced or surplus Federal employees must be rated well-qualified or above 80 on the rating criteria for this position.
Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.
Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.
Failure to submit any of the above-mentioned required documents will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
ICTAP/CTAP: Current surplus and current or former displaced Federal individuals who have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be well qualified for the position to receive consideration for special priority selection. Well qualified means that the applicant meets the following: OPM qualification standards for the position; all selective placement factors, where applicable; special qualifying conditions that OPM has approved for the position, where applicable; is physically qualified with reasonable accommodation, where appropriate to satisfactorily perform the duties of the position upon entry; and is rated by the organization at least at the well qualified level on all competencies. Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(2) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of their most recent Performance Rating, and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP/ICTAP eligible. If you are selected for Federal employment, you will be required to fill out a Declaration of Federal Employment, OF-306, prior to being appointed to determine your suitability for Federal employment and to authorize a background investigation. Failing to answer all questions truthfully and completely or providing false statements on your application may be grounds for not hiring you, or for firing you after you begin work. Also, you may be punished by fine or imprisonment (U.S. Code, Title 18, section 1001).
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments, and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. You must provide documentation to support your claim for each eligibility selected. Please review the required documentation listed in the eligibilities language to ensure you submit the appropriate information. Note: You will only be marked eligible for those eligibilities that you selected and provided the appropriate supporting documentation. The application process is as follows:
- Click the Apply Online button.
- Answer the questions presented in the application and attach all necessary supporting documentation. To PREVIEW the application questionnaire, select the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12600698
- Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
- If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "track this application" to return to your assessment completion notice.
- Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials.
- Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended.
- Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link.
- Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused.
For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources:
https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_Assessments.
To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click
Edit my application. This option will no longer be available once the announcement has closed.
To view the announcement status or your application status: Click on this:
https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.
Next steps
Once the Occupational Questionnaire is received you will receive acknowledgement that your submission was successful. If you are among the most qualified candidates and your name is referred to the hiring official, you may be contacted directly for a possible interview. You will be notified of the status of your Application Package at the time candidates are referred for consideration, and when the selection process is complete.