Administrative Support I Job in Gulfport, MS

Vacancy No. 25-1 Department U.S. Courts
Salary $39,212.00 to $70,610.00 Grade 23 to 23
Perm/Temp Permanent FT/PT Full-time
Open Date 11/4/2024 Close Date 3/4/2025
Job Link Apply Online Who may apply Public
Locations:
Gulfport, MS


Summary

The United States Probation Office for the Southern District of Mississippi is accepting applications for the position of Administrative Support I. Administrative Supports perform administrative duties such as filing, copying, distributing mail, inputting data, answering phones, typing, formatting, assembling reports, and greeting visitors or clients.

This job is open to

Clarification from the agency

Open Until Filled - applications received by 11/18/2024, will receive priority consideration.

Duties

The following are intended to provide generalized examples of major duties and responsibilities of this position.

  • Perform receptionist duties by greeting visitors or clients in person and on the telephone, answering routine questions, and directing visitors or callers to the appropriate person or department.
  • Prepare reports, form letters, notices, and other correspondence using templates and forms. Assist with preparing correspondence and documents, including typing, keyboarding, formatting, and generating documents from templates, notes, and dictation. Maintain correspondence control records.
  • Perform data entry functions. Generate standard reports from databases and computerized systems. Track statistics and data.
  • Receive, prioritize, and route all incoming materials from within the court to appropriate individuals in the office. Receive, screen, and route incoming and outgoing mail to appropriate persons or offices; process mail requiring special handling; and provide outside messenger service.
  • Maintain, update, and track paper and electronic files; make copies and deliver documents to staff. Assist records and reproduction staff with scanning, copying, filing, stamping, and locating files and documents.
  • Schedule appointments, arrange meetings, maintain staff calendars, and other assigned duties.

Requirements

Conditions of Employment

Applicants must be citizens of the United States of America or be eligible to work in the United States. A background investigation with law enforcement agencies, including fingerprint and criminal records checks will be conducted. In addition, as conditions of employment, incumbent will be subject to updated background investigations every five years or as deemed necessary. Any applicant selected for a position will be hired provisionally pending successful completion of the investigation. This position is subject to mandatory Electronic Funds Transfer (EFT) for payment of net pay.

Qualifications

Minimum requirements are high school graduate, two years general experience (one academic year equals one-year general experience), and knowledge and experience with Windows, Adobe, and Microsoft Word. Direct experience with law enforcement agency or education in criminal justice is preferred.

Education

Please read the "Qualifications" section.

Additional information

The U.S. Probation Office falls within the Judicial Branch of the U. S. Government. Judiciary employees serve under "Excepted Appointment" and are considered "At-Will" employees. Benefits include participation in the Federal Employees' Retirement System which contributes to the Social Security Retirement Program, Federal Employees' Health Benefits, Federal Employees' Group Life Insurance, Thrift Savings Plan (similar to a 401 K plan with employer matching contributions), paid holidays, and annual and sick leave accrual. This position is subject to mandatory Electronic Funds Transfer (EFT) for payment of net pay.

Candidates must be citizens of the United States of America or be eligible to work in the United States.

Disclosures:
The United States Probation Office reserves the right to modify the conditions of this vacancy announcement, or fill multiple positions from this vacancy announcement, to withdraw the announcement, or to fill the position sooner than the closing date without prior written notice. The United States Probation Office requires employees to adhere to a Code of Conduct for Judicial Employees. The Court will not reimburse candidates for travel in connection with interviews or pay for any relocation expenses. We appreciate your interest in employment with our district.

~THE UNITED STATES DISTRICT COURT IS AN EQUAL OPPORTUNITY EMPLOYER~

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Application, Cover Letter, Resume, and Interview are also assessed.

Required Documents

Please read the "How to Apply" section.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Applicants must submit (1) A Federal Judicial Branch Application for Employment Form AO 78 in its entirety (including "Optional Background Information), which can be found at https://www.mssp.uscourts.gov/employment-opportunities, (2) a resume and (3) a cover letter
which addresses qualifications, skills, and experience necessary to perform the duties. The documents may be sent via e-mail to mssp_jobs@mssp.uscourts.gov with Vacancy Announcement 25-1 Administrative Support I Gulfport in the subject line. E-mailed documents must be in PDF. The position is open until filled; applications received by 11/18/2024, will receive priority consideration.

Agency contact information

Human Resources
Address
US Probation and Pretrial Svcs, S District of MS
501 E. Court Street
Suite 1.550
Jackson, MS 39201
US
Learn more about this agency

Next steps

Only the most qualified candidates will be invited for interviews and only those interviewed will receive a response. Applicants must travel at their own expense. Relocation expenses are not reimbursable.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


© 2006-2024, exclusive of U. S. government job opportunity announcements