QUALIFICATIONS:
Incumbent must possess superior personnel management skills in order to effectively deploy and utilize the skills of a diversified work force who in many instances have not worked in an integrated environment of the magnitude of the QOLSO. Recognizing, encouraging, and channeling individual efforts to produce at a maximum level are critical for the concept of a regional support staff to succeed. Negotiation, consensus building, interest-based bargaining are essential skills required by this position. Incumbent must be able to communicate effectively verbally and in writing new unique concepts to higher authority (Installation CO's, Regional Commanders, Echelon and Department of the Navy levels). Briefings for senior management on the QOLSO role in the FFRP arena as it pertains to meeting the financial challenges of today's Navy are an integral component of the position. Must possess knowledge of and ability to utilize principles, methods, techniques and systems of management in order to apply experimental theories and new developments to problems which are not responsive to resolution by ordinary methods. Knowledge of the application of high level, sound, independent judgment in the solution of financial problems and the administration of management functions. Knowledge of military FFR programs to the extent that the incumbent has the ability to direct and coordinate difficult and complex functions and adjust plans and policies to attain objectives.
Must possess the ability to assist the Regional FFR Program Director (Region N9) in the selection, development and supervision of a large subordinate staff and make decisions or make recommendations to the N9 which will have a significant impact on FFRP regional policy. A four-year undergraduate degree or equivalent experience in the area of business, recreation management or other related fields is required.
Major Duties and Responsibilities Continued.
Provides training and technical guidance regarding complex fiscal partnerships, develops standard methods of tracking expenses and avoids co-mingling of funding streams using sound fiscal practices. Position provides supporting documentation for executive level briefings, charts and communications supporting budget requests and financial overview. Incumbent provides review of periodic financial statements to ensure accuracy and to identify potential problems or errors and provides direction and guidance to managers for the implementation of action plans, operational adjustments and assessments.
Incumbent provides services and guidance to the region non-appropriated fund (NAF) organization staff in regard to financial management, NAF procurements and contract oversight.
Position is responsible to the Regional FFR Program Director (Region N9) for maintaining standard operating procedures for all financial functions, APF and NAF, including cash control, payroll, procurement, auditing and general financial practices throughout the region. Reviews and edits procedures in order to adhere to Navy policy governing non-appropriated and appropriated fund management.
Incumbent, directly and through subordinate employees, is responsible for institutionalizing a "learning-best practices-performance focused" organization. Assists key regional program and operations managers in development of business-like management styles through training, use of structured business tools and facilitation. Business tools and management processes include strategic planning, business plans, process improvement, functionality assessment; cost analysis, metrics / standards identification, performance management, workload analysis, process analysis, customer and employee feedback, and change management. Plans, coordinates and conducts improvement studies which are extensive in scope and cover a variety of Navy FFR Programs and concentrate on the customers' needs and the most efficient way to deliver the desired products. Serves as a primary performance analyst in assisting the FFR programs' improvement teams in their decision making and prioritizing customer-based actions and provides oversight to ensure that actions are followed through with a timely fashion.
Incumbent integrates information technology (IT), marketing plans and needs assessments into proposals for process improvement and process analysis in order to come to consensus on the best solutions. Position provides input to and ensure that the IT and marketing plans are in alignment with the goals of the department and region. Position initiates, drafts, reviews and updates regional policy instructions, standard operating procedures, directives and notices needed to establish operating criteria, procedures and techniques for effective and efficient task completion and adherence to Navy policy. Position supports administrative needs of the region through preparing and maintaining of records and correspondence, tracking of requested action items and general clerical support.
Responsible for Region training and employee development. Incumbent ensures that sufficient resources are provided to support the training needs of the entire region staff based on individual development plan requirements, future initiatives and Navy requirements. Resources include, but are not limited to CNIC training products, commercial products, functional experts, professional trainers, and multi-media pieces. Training needs must be aligned with CNIC, region and installation goals and objectives.
Incumbent is responsible for facility management & maintenance programs and special projects. Develops and manages a region-wide facilities management program responsible for efficiently and effectively planning for and maintaining a large and diverse FFR facility portfolio. Responsibilities include both immediate maintenance and intermediate and longer-term maintenance, renovation planning and replacement. He / she is responsible for managing Region N9 MILCON, NAFCOM and special facility programs and submissions. Position provides detailed input and expertise gathered from personal experience, business contacts, trade shows and seminars on facility design, renovation and furniture, fixtures and equipment in order to keep F&FR facilities up to date and desirable to our customers. Input must address operational efficiency, cost savings and all other Navy procurement initiatives.
Provides continuing administrative and management supervisory responsibility under the Regional FFR Program Director (Region N9) and may assume authority and responsibility for department activities and operations in his / her absence.