Summary
As an Asset Management Specialist, you will have responsibility for asset planning and strategy, asset financial planning, asset performance analysis, housing and investment decision making, and asset service provider agreements for all real property assets within the region.
Location of position: Public Buildings Service, Portfolio Management Branch of the Planning Division, Portland, OR or Tacoma, WA.
We are currently filling one vacancy, but additional vacancies may be filled as needed.
Duties
Planning & Strategy:
- Works with PBS asset management teams to examine short and long term objectives, develops methods to meet objectives and directs changes when corrective actions or revisions are necessary.
- Advises senior level management on applying complex real estate laws, reinvestment and financial analysis techniques, Federal regulations, Administration initiatives and policies.
- Develops housing strategies by identifying and analyzing client-agency long term housing needs and evaluates asset housing capabilities, investment availability, and income impact.
- Prepares local portfolio plans which integrate housing strategies with asset project planning for capital and non-capital investments in view of the overall socio-economic and market conditions within community.
- Based on community plan, prepares Annual Asset Business Plans for each major asset for use by the Property Managers and other PBS business line managers which includes research, analysis and recommendations on specific operational goals and housing projects needed to achieve national level asset benchmarks.
- Serves as leader and technical subject matter expert (SME) of the region-wide Reinvestment Plan, which integrates the planning for the asset's capital projects, the Asset Business Plans and the Community Plans into a single planning document for future capital investment needs.
- Develops comprehensive analytical tools to evaluate, rank and prioritize projects proposed to be included in the annual BA54 (minor repair and alteration) spending plan.
- Develops analytical tools to assist in the identification and evaluation of projects to be included in the regional 5 year capital investment program.
- Serves as leader and technical subject matter expert (SME) for the strategic planning for projects under the prospectus threshold and integrates this work into a cohesive capital plan for the subject facilities.
- Completes Retention/Disposal Studies on marginal buildings suffering from adverse performance indicators. Through on-site inspections, discussions with agency officials, analysis of building profitability, and examination of present value costs for various housing alternatives and makes recommendation to keep the building or declare it excess.
Financial Management & Pricing:
- Formulates and communicates corrective actions to the Portfolio Manager for implementation. Recommendations include revenue enhancement, direct and indirect expense mitigation, reinvestment opportunities, operations and maintenance, retention/disposal, project development and client relations strategy.
- Prepares asset income plans and income projections to be used as part of the budget formulation process, for use in housing and investment decisions, incorporation into the Asset Business Plan, for use in project planning and analysis, and for use in calculating other financial indicators of the asset.
- Performs asset management duties in coordination with an Asset Management Team (ABT). Provides expert advice, direction and approvals for pricing policy, occupancy agreements, housing plans, financial analyses, schedules, lease terms, performance measures and budget.
- Prepares proformas, rent estimates and other financial analyses to support the development of a prospectus level project. These prospectuses require OMB and congressional approval, and require extensive preparation and research, including economic alternative analyses, income/expense impact analysis, detailed project descriptions and justifications.
- Leads the development of reports to study the need, feasibility, and cost of a proposed capital project.
Asset Performance Analysis:
- Leads analyses of asset performance in non-financial areas, including utilization rates, customer satisfaction, and other performance indicators, and overall conformance with the Asset Business Plan and contribution to the community strategy.
Housing Solutions for New Space Requests:
- Evaluates new space requests from client agencies for major new or expansion space or downsizes, and reviews housing/project solutions for these needs from other Divisions to ensure that solutions conform to the asset business plan and community strategy.
- Coordinates with other Divisions on the investment needed for the proposed space solution, fund availability priority and time schedule, and the income and cost impact on the portfolio.
- May be assigned as program manager for various Portfolio Management programs such as lease scoring, Study program, prospectus development program, minor Repair & Alteration (BA54) program and major Repair & Alteration programs.
Asset Management Team Lead:
- Provides expert advice, direction and approvals for pricing policy, occupancy agreements, housing plans, financial analyses, schedules, lease terms, performance measures and budget.
Requirements
Conditions of Employment
- US Citizens and National (Residents of American Samoa and Swains Island)
- Meet all eligibility criteria within 30 days of the closing date
- Register with Selective Service if you are a male born after 12/31/1959
If selected, you must meet the following conditions:
- Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or NonCareer SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.
- Serve a one year probationary period, if required.
- Undergo and pass a background investigation (Tier 4 investigation level).
- Have your identity and work status eligibility verified if you are not a GSA employee. We will use the Department of Homeland Security’s e-Verify system for this. Any discrepancies must be resolved as a condition of continued employment.
- Complete a financial disclosure report to verify that no conflict, or an appearance of conflict, exists between your financial interest and this position.
Qualifications
For each job on your resume, provide:
- the exact dates you held each job (from month/year to month/year)
- number of hours per week you worked (if part time).
If you have volunteered your service through a National Service program (e.g., Peace Corps, Americorps), we encourage you to apply and include this experience on your resume.
For a brief video on creating a Federal resume, click here.
The GS-13 salary range starts at $111,234 for Portland, OR and $115,793 for Tacoma, WA per year.
To qualify, you must have at least one year of specialized experience equivalent to the GS-12 level or higher in the Federal service.
Specialized experience is experience providing expert program management and technical advice on strategy for especially complex extensive or sensitive capital investment planning projects for assets projected to undergo major capital repairs or to be added to the portfolio. This experience must include reviewing project specifications and cost estimates, net present value analysis, trends analysis, return on investment, cost/benefit analysis, and bench-marking. Proactively works with customers to develop a plan to develop, communicate, and present aggregate financial and strategic space utilization information to customers' decision makers related to a portfolio of transactions.
Education
This job does not have an education qualification requirement.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
You will have access to many benefits including:
- Health insurance (choose from a wide range of plans)
- Life insurance coverage with several options
- Sick leave and vacation time, including 11 paid holidays per year
- Thrift Savings Plan (similar to a 401(k) plan)
- Flexible work schedules
- Transit and child care subsidies
- Flexible spending accounts
- Long-term care insurance
- Training and development
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
We will use a method called Category Rating to assess your application. Here’s how it will work:
You will be scored on the questions you answer during the application process, which will measure your possession of the following competencies or knowledge, skills, and abilities:
- Knowledge of a wide range of property management principles, concepts, practices & a thorough understanding of building tenants/customer agency’s needs requirements/customer satisfaction drivers.
- Ability to develop options and scenarios, to test & implement new theories for quality building services that optimize the assets ability to support customer mission needs.
- Knowledge & use of Discounted Cash Flow analytics, cash flow forecasting, investment return measures, benchmarking, & other financial analysis techniques.
- Knowledge of IT hardware & software to analyze financial activities & develop comprehensive analytical tools to develop & support recommendations & strategies to optimize performance of individual assets, specific markets, & the portfolio.
- Knowledge of the Federal Budget process to include the congressional budget process & OMB policies, directives & regulations.
- Knowledge of asset management & facility planning, its governing laws, regulations, methodologies and/or policies to provide sound guidance.
- Ability to apply knowledge of the Pricing Policy, interpret nuances of the policy, & develop solutions.
- Knowledge of commercial real estate principles, practices, markets, values & procedures to analyze the effect of the Government's plans; understanding of lease requirements; leave vs owned analysis; lease buyout analysis, & the ability to analyze a community's space rental & building sales data.
- Ability to interpret data from multiple sources & develop analyses to make recommendations for management of portfolio assets and policy decisions.
- Knowledge of qualitative and quantitative techniques and statistical methods to perform analysis and fact finding to identify facility and customer mission needs.
- Knowledge of NEPA laws and guidelines, Historic preservation principles and other pertinent Federal laws and regulations.
- Knowledge and ability, judgment and skill to weigh alternatives and make recommendations on asset management matters.
- Ability to communicate effectively both orally and in writing to provide recommendations and influence implementation of solutions.
Your answers to the questions will be used to place you in one of the following categories and standard score ranges:
- Best Qualified = Candidates scoring between 95 - 100
- Well Qualified = Candidates scoring between 85 - 94 (Well Qualified for CTAP/ICTAP)
- Qualified = Candidates scoring between 70 - 84
We will verify your answers to the questions in your resume. If your resume doesn’t support your answers, we may lower your score, which could place you in a lower category.
Within each category, veterans will receive selection priority over non-veterans.
Additional hurdle assessments, such as narrative responses or other assessments, may be administered to applicants who meet the requirements of the first hurdle, e.g., the minimum qualification requirements. If additional assessments are used, you will be provided with further instructions.
If you are eligible under Interagency Career Transition Assistance Plan or GSA’s Career Transition Assistance Plan(ICTAP/CTAP), you must receive a score of 85 or higher to receive priority. You may preview questions for this vacancy.
Required Documents
ALL required documents must be submitted before the closing date. Review the following list to determine what you need to submit.
Your resume showing applicant's name, email address, work schedule, hours worked per week, dates of employment and duties performed.
If you are claiming veterans’ preference:
(a) Copy of your Certificate of Release or Discharge From Active Duty, DD-214 that shows your type of discharge and the dates of your active duty service.
(b) If you are claiming 10-point preference or derived preference (a spouse, widow or widower, or parent of a deceased or disabled veteran), submit both of the following in addition to the DD-214: (1) completed SF-15 form; and (2) proof of your entitlement (refer to SF-15 for complete list).
If you are active duty military - Certification on a letterhead from your military branch that includes your rank, character of service (must be under honorable conditions) & military service dates including discharge/release date (must be no later than 120 days after the date the certification is submitted).
If you are ICTAP/CTAP eligible - submit a, b, and c: (a) proof of eligibility including agency notice; (b) SF-50, and (c) most recent performance appraisal.
Current or Former Political Appointees: Submit SF-50.
How to Apply
Submit a complete online application including any required documents prior to 11:59 pm Eastern Time on the closing date of the announcement. You can modify or complete your application any time before the deadline. Simply return to USAJOBS, select the vacancy, and update your application. For more detailed instructions on how to apply, click here: Apply for a GSA Job.
If you are having issues applying to this announcement, you should switch to a different browser, network or device. Note: Your firewall may block your transfer from USAJOBS to your GSA application.
To begin, click the Apply Online button on the vacancy announcement.
- Sign in or register on USAJobs and select a resume and documents to include in your application.
- Once you have clicked Apply for this position now, you will be taken to the GSA site to complete the application process.
- Click the Apply To This Vacancy and complete all steps in the application process until the Confirmation indicates your application is complete. If you click Return to USAJobs or get timed out prior to receiving confirmation, your application will not be submitted and cannot be considered for this vacancy.
- Note: Review the REQUIRED DOCUMENTS section of this announcement to determine which apply to you and must be submitted online. You may choose one or more of the following options to submit your document(s): Upload (from your computer) or USAJOBS (click the "USAJOBS" link to complete the transfer process).
Need Assistance in Applying? Contact the HR representative listed on the announcement prior to the application deadline. We are available to assist you Monday-Friday during normal business hours. You must receive HR approval before deviating from these instructions. Be sure to APPLY EARLY as most assessments must be completed fully and submitted before the announcement closing.
Next steps
After the closing date/deadline:
- ELIGIBILITY/QUALIFICATIONS: Applicant eligibility and qualifications are reviewed.
- REFERRAL TO MANAGEMENT: Eligible/Qualified applicants are referred to management for review and possible interview.
- SELECTION/TENTATIVE JOB OFFER: If a selection is made, a Tentative Offer is extended to the selectee and suitability and/or security background investigation is conducted.
- FINAL JOB OFFER: A final job offer is made (typically within 40 days after the closing date/deadline for applications).
- FINAL COMMUNICATION TO APPLICANTS: Once the position is filled, we will notify you of your status. You may also check your application status by logging into USAJOBS and clicking “Track this Application” on the Applicant Dashboard.
Thank you for your interest in working for U.S. General Services Administration!
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