Assistant Deputy Chief US Probation Officer

Clarification from the agency

Open to current Assistant Deputy Chief U.S. Probation Officers and Supervisory U.S. Probation Officers.

The ADCUSPO primarily assists the Chief U.S. Probation Officer (CUSPO) and the Deputy Chief U.S. Probation Officer (Type II) in administration and management within the agency. As an integral part of the agency's executive management and leadership teams, the incumbent will demonstrate progressively responsible experience and knowledge in presentence investigations, federal correctional rehabilitation programs and services for adult persons under supervision, and agency operations as assigned by the CUSPO or Type II.

Duties include but are not limited to:

• Oversees and manages activities within one or more offices. Manages, develops, and mentors supervisory probation officers and support staff, including establishing standards, implementing, and evaluating evidence-based programs, evaluating performance, handling disciplinary actions, and recommending new hires, personnel actions, and terminations. Oversees the daily operations of the agency, including establishing priorities and setting deadlines. Conducts staff meetings and communicates operational status and relevant information to supervisors and staff.
• Manages administrative aspects of office operations, such as evaluating and approving leave requests, and procuring office equipment and resources. Determines office needs, including personnel needs, space requirements, fiscal needs, etc.
• Completes periodic status reports within the required time frames. Ensures that statutes, regulations, and guidelines pertaining to federal pre-sentence matters are applied and adhered to. Ensures that supervisors understand Federal and Administrative Office policies and procedures.
• Facilitates, mediates, and negotiates complex and sensitive matters with judges, managers, unit executives, and staff.
• Oversees functions within the Presentence Division. Incumbent will review monthly and quarterly reports to identify problems, trends, and other issues. Analyze data collected to solve problems, which may include creating or modifying existing policies, procedures and/or practices, to meet the interests of the court and the agency.
• Assists other senior managers the CUSPO and the Type II with making operational decisions, including allocating resources, developing policies and strategies, and initiating new programs. Meets with other senior management and executives to review budget allocations, supervision issues, presentence and policy developments.
• Communicates and responds to requests from upper management regarding divisional operations, keeping them well-informed. Ensures employees receive process, policy, and procedural systems training, including initial, updated, or remedial training. Ensures supervisory coverage through effective delegation of authority.
• Reviews and edits written work (including case plans, correspondence, and reports that are submitted to the court), ensuring that recommendations made by supervisors or officers to the court adhere to local and national policy and guidelines. Develops short-term and long-range workforce plans. Ensures adequate coverage for office activities, court appearances, etc. Conducts audits and reviews of case work. Analyzes management reports for efficient distribution of work. Establishes schedules and deadlines for completion of work.
• Ensures the expeditious handing of investigative work for the courts, institutions and parole authorities and the effective supervision of clients in the community. Establishes and maintains cooperative relationships with other United States Probation & Pretrial Offices and allied agencies to assure all requests for assistance are met promptly and effectively.
• Communicates clearly and effectively, both orally and in writing. Explains complex information, concepts, rules, and regulations to individuals and groups with varying experience and backgrounds, including counsel, law enforcement, and collateral agency personnel at different government levels, community service providers, and persons under supervision.
• Complies with the Code of Conduct for Judicial Employees and court confidentiality requirements. Always demonstrates sound ethics and good judgment. Handles confidential information in a careful and deliberate manner.
• Foster teamwork and collaboration among supervisors and staff to achieve common goals. Assist in promoting and maintaining office culture and conditions that encourage staff loyalty, teamwork, enthusiasm, diversity and inclusion, and morale.
• Performs all other duties as required or assigned by the CUSPO and the Type II.

Conditions of employment

Must be a current Assistant Deputy Chief U.S. Probation Officer or Supervisory U.S. Probation Officer.

Qualifications

REQUIRED QUALIFICATIONS
To qualify for this position, applicants must:

• Be a current Supervisory Probation Officer or ADCUSPO, with at least one (1) year in the respective position.
• Be able to exercise discretion and sound judgment, maintain confidentiality, foster high ethical standards, and demonstrate integrity in meeting the district's vision, mission, and goals.
• Have direct management experience in developing, implementing, administering, and evaluating comprehensive results-oriented evidence-based programs, practices, and policies.
• The selected candidate will be required to complete the FJC's New Deputy Court Unit Executive Program when it becomes available.

• Skill and experience in communicating effectively, both orally and in writing, with individuals and groups to provide information, facilitate meetings, influence decision makers, and strive for high level achievement.
• Significant project management experience with the ability to lead major change initiatives and multiple projects simultaneously with limited supervision.
• Ability to make decisions that produce high quality results by applying technical knowledge, analyzing problems, and calculating risks. Excellent organization and time management skills with the ability to balance the demands of a varying workload responsibilities and deadlines.
• Experience with creating an organizational community that supports, values, and builds members of the organization.
• Ability to travel frequently and must be available beyond a standard forty (40) hour work week when necessary.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Candidates will be evaluated based on their experience and skills that closely aligned with the requirements of the position.

• Letter of interest (not to exceed two (2) pages) highlighting your knowledge, skills, experience, and leadership philosophy as it would relate to performing the duties of the Assistant Deputy Chief U.S. Probation Officer.
• Resume
• Two (2) professional references with contact information
• Copy of recent performance evaluation
• Federal Judiciary Branch Application for Employment - AO78 (which can be obtained on agency's website at www.nyep.uscourts.gov under Job Applicants/Internships).

Next steps