Assistant Health Services Administrator (O-5 Billet) Supervisory Job in Jena, LA

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

DUTIES AND RESPONSIBILITIES:

1. Technical monitoring of vendor personnel at the facility.
2. Keeps the Contracting Officer Representative (COR) fully informed of any technical or contractual difficulties encountered during vendor performance.
3. Coordinates site visits for vendor personnel, if applicable.
4. Ensures government furnished property and supplies which includes medical equipment and administrative supplies are in good condition.
5. Ensures that all required items, documentation, data, and/or reports are submitted as required by the expected time frame.
6. Reviews all invoices and vouchers in a timely manner in accordance with the Prompt Payment Act.
7. Reviews translation services are being utilized and documented within the medical record.
8. Assists HSA in providing administrative supervision to government employees and manages personnel issues, and potential resolutions when applicable.
9. Collaborates with the HSA, Regional Health Services Administrator (RHSA) and Chief of Health Operations regarding complex personnel and operational issues, providing potential resolutions.
10. Collaborates with the on-site Clinical Director and Regional Clinical Director (RCD) to ensure access to care and provision of health care services are within the scope and support of ICE/IHSC policy and accreditation standards.
11. Assists HSA in reviewing and approving the health care unit staffing schedule and approves schedules to ensure staffing shifts are filled and support the mission.
12. Assists HSA in preparing fiscal year budget proposals and projections and ensures the appropriate management of the unit budget.
13. Assists HSA in managing the local government purchase program (P-card) or delegates this to designees.
14. Provides management reports as required, to include monthly health care unit activity reports.
15. Maintains awareness of unit operational issues.
16. Participates in scheduled HSA, Nurse Manager, Patient Education, CQI and PHSP meetings.
17. Serves as the subject matter expert on accreditation standards (as applicable), Performance Based National Detention Standards and IHSC policy.
18. Assists HSA in reviewing all employee files to ensure compliance with the contract and that all employees receive appropriate orientation initially and annually thereafter.
19. Monitors on-site contracts including but not limited to; bio-medical waste, teleradiology, labs, etc. and ensuring services rendered are consistent with the contract.
20. Collaborates with the headquarters contracting officer to ensure compliance with Federal Acquisition Regulations (FAR) policy for purchasing and procurement, and appropriate implementations of all contracts.
21. Assists HSA in reviewing that documentation for laboratory, radiology, and pharmaceutical services rendered is accurate.
22. Assists HSA in performing assessments of the health unit for accreditation under the appropriate standards and ensures the preparation of the health unit for any accreditation that the site is expected to obtain.
23. Assists the HSA in preparedness for the annual IHSC Health system assessment to include performing chart reviews, assessing program activities, development of reports and corrective action plans.
24. Evaluates, monitors and implements local programs to align with IHSC policy and supports agency initiatives to promote emergency preparedness, environmental health and safety, infection control and prevention, TB case management and continuous quality improvement.
25. Performs all responsibilities contained in the compliance officer and nurse manager position description, as applicable to the local site/mission.
26. Monitors incidents, sentinel events and potential litigation situations, providing documentation of corrective actions accordingly.
27. Assists HSA in ensuring the maintenance of the on-site personnel, employee health, credentialing and privileging files per IHSC policy.
28. Assists the HSA to ensure that appropriate program activities are established and monitored as needed, including Infection Control Officer, Safety Officer and Performance Improvement Coordinator.
29. Assists HSA in monitoring compliance of all required elements within IHSC policy and accreditation.
30. Assists HSA in reviewing all staff training for completeness and documented in accordance with accreditation standards.
31. Monitors and participates in unit meetings, including performance improvement, staff meetings etc.
32. Informs ICE officials of detainee or residential issues and assists with investigations and problem resolution as indicated.
33. Maintains a working relationship with the Field Officer Director (FOD), Assistant Field Office Director (AFOD), Warden, correctional personnel, contract providers, and outside agencies as applicable.
34. Assists HSA in developing staffing plans to ensure effective quality care provision.
35. Makes decisions independently.
36. Follows supervisory chain of command.
37. Other duties as assigned.

Requirements

Conditions of Employment

• You must be a U.S. citizen to apply for this position.
• You must successfully pass a background investigation.
• You must successfully pass a drug screen.
• Males born after 12/31/59 must certify registration with Selective Service.
• Requirements by Closing Date: Unless otherwise noted, you must meet all requirements by the closing date of the announcement.
• Service Remaining Requirement Agreement: Upon appointment to this position, officers will be required to serve an 18 to 24-month commitment to IHSC.
• Applicants must be a current USPHS Commissioned Corps Officer or USPHS Call to Active Duty (CAD) candidate. Civilians are not eligible for this position.

How You Will Be Evaluated

Required Documents

How to Apply

To apply for this position, you must submit the required documentation outlined under the REQUIRED DOCUMENTS section below.

The complete initial Application must be submitted by 11:59 PM (EST) on 10/20/2024.

PLEASE NOTE: If your materials are not received by the closing date, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible. Also, if you do not provide a valid email address, you may not be notified of the outcome of your application.

To begin the process, click the Apply Online button to create an account or log into your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select Application Status, and click on the more information link under the application status for this position.

Applications and supporting documentation will not be accepted by mail or email. If you need further assistance, contact the Human Resources Office representative listed on this announcement at least one day prior to the closing date for further instructions.

Next steps

Once you submit your application, we will assess your experience and training, identify the best-qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information." We expect to make a job offer within 60 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation. View more information on applying for federal employment.