Associate Administrator for Management and Budget Job in District of Columbia, DC

Vacancy No. 25-NNSA-XA-NA-MB-0001-MJ Department National Nuclear Security Administration
Salary $193,819.00 to $221,900.00 Grade 00 to 00
Perm/Temp Permanent FT/PT Full-time
Open Date 12/3/2024 Close Date 1/2/2025
Job Link Apply Online Who may apply Public
Locations:
District of Columbia, DC


Summary

NNSA - building careers while securing the future through engineering, science, and national security in an environment where your contributions make a difference.

This job is open to

Clarification from the agency

Applications will be accepted from all United States citizens. You do not need to be a current or former federal employee to apply. Veteran's preference does not apply to the Senior Executive Service.

Duties

As the Associate Administrator for Management and Budget you will:

  • The incumbent serves as a Senior Career official providing management and leadership of budget and administrative functions in the NNSA and providing guidance and assistance to the Administrator in all line programs of Human Capital, Learning and Career Management, Planning, Programming, Budget and Evaluation, Financial Management, Business Operations, International Operations, and Performance and Analysis.
  • Directs the establishment and conduct of the NNSA's Programming and Budget policy and procedures including financial policies that involve budget/manpower execution and analysis of budget performance.
  • Develops and implements systems and processes to centrally monitor execution of the NNSA's budget and ensures that all fund allocations are consistent with Office of Management and Budget (OMB) and Congressional policies and requirements.
  • Provides leadership and direction in the planning, development, coordination, implementation and administration of all NNSA Human Capital Management programs.
  • Provides strategies and options to the Administrator to assist him/her in the advising the Secretary of Energy on all NNSA administrative policy and budget issues within the purview of NNSA.
  • Provides advance and guidance to Heads of all NNSA organizations on all administrative statutes, regulations, and policies within the purview of NNSA.
  • Develops and implements Human Capital Management policies, systems procedures, and practices to ensure they are responsive to the requirements for effective, efficient and economical achievement of NNSA goals and program objectives.
  • Reviews all business and employee management programs to ensure they are managed within all applicable statutes, regulations, and other requirements.
  • Maintains cognizance of policies, plans and developments within the NNSA and DOE that impact or influence NNSA objectives and goals. As a representative of the Administrator, the incumbent participates in regular program meetings and joint meetings with other offices within the NNSA and DOE. Speaks for the Administrator regarding the study and resolution of all budget and financial management problems; the implementation of major policy revisions; and the conduct of policy and program reviews.
  • Represents the NNSA on administrative matters with outside sources including the OMB, the General Accounting Office (GAO), the General Services Administration (GSA), the Office of Personnel Management (OPM), the Congress, and other agencies and the public.
  • Provides oversight of the Office of International Operations which manages approximately 80 percent of DOE personnel permanently assigned overseas. International Operations serves as the Secretariat of the DOE Overseas Presence Advisory Board (OPAB) and represents the DOE with the Department of State and the Interagency on issues related to the DOE overseas presence.
  • The incumbent provides executive level management and leadership in functional areas of Human Capital, Learning and Career Management, Planning, Programming, Budget and Evaluation, Financial Management, Business Operations, International Operations, and Performance and Analysis.
  • Performs other related duties assigned.

Requirements

Conditions of Employment

CONDITIONS OF EMPLOYMENT FOR THIS VACANCY: This is a career position in the SES. Unless the selectee is already a member of the SES with career status or has successfully completed an SES Candidate Development Program certified by OPM, executive qualifications must be approved by OPM before the appointment can be effected. If you are selected, you will be responsible for working with a NNSA Executive Consultant to finalize your ECQ narrative for OPM submission.

HOMELAND SECURITY PRESIDENTIAL DIRECTIVE (HSPD-12): A selectee's appointment is contingent upon compliance with Homeland Security Presidential Directive (HSPD-12) governing personal identity. May be required to pass a pre-employment drug test, random testing after appointment.


PUBLIC FINANCIAL DISCLOSURE REPORT (OGE 278): If you are selected for this position, will be required to file this report prior to entry on duty in accordance with the Ethics of Government Act of 1978.

PROBATIONARY PERIOD: An individual's initial SES career appointment becomes final only after the individual successfully completes a one-year probationary period.

SECURITY CLEARANCE: Must be able to obtain and maintain a DOE Q security clearance.

DRUG TESTING: Subject to pre-employment/pre-appointment testing for illegal drug use under the U.S. Department of Energy Employee Drug Plan. If you are selected you will be provided information regarding drug testing. Failure to undergo testing or positive findings resulting from the test will eliminate you from further consideration for this position. If selected for and appointed to this position you will be subject to random drug testing while employed.

MOBILITY: A mobility agreement may be required based on mission needs.

E-VERIFY: New employees to the Department of Energy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify.

OF-306: You may be required to complete an OF-306, "Declaration for Federal Employment" form used to (a) determine your suitability for Federal Employment and/or (b) in conducting an investigation to determine your suitability or ability to hold a security clearance.

Qualifications

Resume-Based Method: Applicants must show possession of the ECQs and any technical qualifications via resume. Your resume presented will reflect that you possess the ECQs and give a synopsis of your accomplishments. The application process used to recruit for this position is the RESUME BASED method. Although applicants cannot address the Executive Core Qualifications (ECQs) separately, evidence of each must be clearly demonstrated in the five (5) page resume and throughout the entire application package. Mandatory Technical Qualifications (MTQs) must be addressed in a separate narrative.

A sample 5-page executive level resume documenting ECQs can be viewed at this link http://www.opm.gov/ses/references/GuidetoSESQuals_2012.pdf

Executive Core Qualifications (ECQs): The five (5) ECQs described below were designed to asses executive-level experiences and potential not technical expertise. They measure whether an individual has the broad executive skills needed to succeed in a variety of SES positions.

ECQ 1: LEADING CHANGE: Ability to bring about strategic change, both within and outside the organization, to meet organizational goals and establish an organizational vision and to implement it in a continuously changing environment.

ECQ 2: LEADING PEOPLE: Ability to lead people toward meeting the organization's vision, mission, and goals and provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

ECQ 3: RESULTS DRIVEN: Ability to meet organizational goals and customer expectations, and make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

ECQ 4: BUSINESS ACUMEN: Ability to manage human, financial, and information resources strategically.

ECQ 5: BUILDING COALITIONS: Ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. The Office of Personnel Management (OPM) is required by law to review the executive core qualifications of each new career appointee to the Senior Executive Service (SES) prior to appointment.



Mandatory Technical Qualifications (MTQs): A supplemental narrative must be uploaded and attached to your application addressing each MTQ listed below. No more than one (1) page per MTQ is allowed; additional informational information will not be considered. MTQs must provide specific examples that address relevant experience and accomplishments. Applicants must reflect superior technical qualifications demonstrated through leadership and management in the following MTQs:
  • MTQ 1: Executive level knowledge and experience in leading and directing administrative programs to include Human Capital, Leadership Development, Financial Management, Business Operations, Performance and Analysis and communications for a large, geographically dispersed and diverse organization.
  • MTQ 2: In-depth knowledge of and demonstrated experience with financial management activities, including budgeting, accounting and financial reporting concepts and principles; acquisition management; and internal management control and accountability processes.
  • MTQ 3: Demonstrated experience and understanding of strategic and operational planning, integration of innovative, cost-efficient, and mission-effective solutions, and the development and implementation of a multi-year strategic plan that defines the financial, human capital, and administrative management needs of a global and complex organization.
Failure to submit a narrative statement addressing each of the MTQs will cause your application to be deemed incomplete and not be considered.

Education

This position does not have a positive education requirement.

Additional information

  • EEO/Diversity Policy and Privacy Act Selection for this position will be based solely on merit, fitness, and qualifications without regard to race, sex, color, religion, age, marital status, national origin, non-disqualifying handicap conditions, sexual orientation, parental status, or any other non-merit factors. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. The application contains information subject to the Privacy Act (PL 93-579, 5 USC 552a), and is used to determine qualifications for employment as authorized under 5 USC Sections 3302 and 3361.
  • Veteran's preference does not apply to the Senior Executive Service (SES).
  • For general information on government-wide Telework polices visit: www.telework.gov
  • A Recruitment/Relocation Incentive may be authorized for a highly qualified applicant in accordance with Agency policy.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated on the quality and extent of your total accomplishments, experience, and education (if applicable). Your application will be rated and ranked by an Executive Resources Board (ERB) Panel, comprised of at least three SES members, using only the information submitted within the application package. Applicants who do not demonstrate in their application sufficient possession of the ECQs & MTQs will be determined ineligible for further consideration.

As part of the Resume Based recruitment method, the ERB Panel conducts a structured interview for all applicants, both competitive and non-competitive, who are determined to be in the top category from the ERB Rating Panel. Based on the Panel's evaluation, applicants who are determined Best Qualified will be referred to the selecting official for further consideration.

Veteran's Preference does not apply to the Senior Executive service (SES).

Once a candidate has been identified for selection, reference checks may be completed. The Department's appointing official(s) will make a final approval of the selection, and in competitive cases, OPM's Qualifications Review Board (QRB) must certify the ECQs before final appointment can occur. If OPM/QRB certification is required, the candidate identified for selection is required to prepare their ECQ package for OPM/QRB certification. Verification of performance, suitability and security information from reference checks will be taken into consideration when making offers of employment.

Required Documents

It is important you include and address all ECQs, MTQs, and accomplishments in your resume, MTQ narrative, and optional cover letter. A sample 5-page resume addressing ECQs can be viewed in the Guide to SES Qualifications (indexed at page 29-37).

Thoroughly review the following list to determine the documentation you need to submit. If you fail to submit required documentation before the announcement closes, you will be rated "ineligible." Some documents may not apply to all applicants.

To apply for this position, you must provide a complete Application Package which includes:

1. ALL APPLICANTS - Five (5) page ECQ-based Resume including the following:
  • Full name, mailing and email addresses, day & evening telephone numbers
  • Education information including:
    • Name, city, state of colleges/universities attended, major & type of degree received.
    • Report only schools accredited by the accrediting institutions recognized by the U.S. Department of Education
  • All work experience (paid and unpaid) including:
    • Job title, duties/accomplishments, employer's name/address, start/end dates (include month, day, and year), average hours per week worked, salary
  • Honors, awards, special accomplishments
Tips for preparing SES applications . We recommend that your resume emphasize your level of responsibilities, the scope and complexity of the programs managed, and your program accomplishments, including the results of your actions.

If you are a current SES and/or QRB certified, you do not need to provide a Resume Based ECQ write-up, but you must provide your SF-50 showing you are a current SES and/or QRB Certification from OPM.

2. ALL APPLICANTS - MTQ Narrative (no more than one page per MTQ, using 1-inch margins and 12-point font size).

3. Current or former career SES members must provide a SES appointment SF-50 (Notification of Personnel Action), and an SF-50 showing current career SES status or career SES reinstatement eligibility.

4. Applicants who have successfully completed an OPM-approved SES Candidate Development Program must submit a copy of their certification.

5. Current or former Federal Civilian employees, must submit a copy of your most recent SF-50 (non-award) documenting the following: 1) Full position title; 2) appointment type; 3) occupational series; 4) pay plan, grade, and step; 5) tenure code; 6) service computation date (SCD).

6. ALL APPLICANTS - If positive education requirement: you must submit a copy of your transcript(s) or a separate course listing showing the course title, department, hours earned (quarters or semester), and grade. If you have completed any part of your education outside of the U.S., you must submit the evaluation of your foreign education that has been prepared by an accredited organization. The National Association of Credential Evaluation Services (NACES) can provide a list of who can evaluate your foreign education. For additional information, visit Department of Education.

7. Optional - cover letter (one page maximum).

NOTE:
  • All documents must be uploaded into the system; USAJobs Resume Builder resumes will not be accepted.
  • Separate written narratives addressing the ECQs will not be considered.
  • Pages submitted in excess of the limits described above will not be considered. Substituting pages for other required documents in the application is not acceptable (e.g., submitting only a four-page resume but adding an additional page to address an MTQ).
  • Do not use borders, provide photos or list a Social Security Number or date of birth on any attachment.
  • If you are selected for this position, you may be asked to provide additional documentation to verify your responses.

How to Apply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include submission of the required documentation specified in the Required Documents section. A complete application package must be submitted by 11:59 PM (EST) on the announcement closing date to receive consideration. Faxed or e-mailed applications and/or resumes will not be accepted. Requests for extensions will not be granted.

All statements made in this application are subject to investigation and any false or dishonest answer to any question may be grounds for disqualification and loss of consideration. If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible' or 'not qualified'.

The application process is as follows:

  1. You must have a login.gov account to sign into USAJOBS: https://www.usajobs.gov/Help/how-to/account/.
  2. To begin the application process in USAJOBS, click the Apply Online button.
  3. Answer the questions presented in the application and attach all required and supporting documentation.
  4. You must click the Submit Application button prior to 11:59 pm (ET) on the announcement closing date.
You may update your application, including supporting documentation, at any time during the announcement open period by returning to your USAJOBS account, select Update Application: https://my.usajobs.gov/Account/Login. This option will no longer be available once the announcement has closed.

To verify the status of your application, during and after the announcement open period, log into your USAJOBS account; applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each application status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

If you need help with login.gov or USAJOBS (e.g., account access, Resume Builder) visit the USAJOBS Help Center: https://www.usajobs.gov/Help/

If you experience difficulty applying on USAJOBS, after clicking the Apply Online button, or you are experiencing a significant hardship hindering your ability to apply online, the Agency Contact listed in the announcement can assist you during normal business hours. If you receive any system error messages, take screenshots, if possible, to aid technical support.

Agency contact information

Michele James
Address
Associate Administrator for Management and Budget
24600 20th St SE
Kirtland AFB, NM 87117-5507
US
Learn more about this agency

Next steps

You may check your application status any time after the announcement closes. USAJOBS has added an alert setting to the system to drive status updates notification for applicants. We recommend that you update your USAJOBS profile to receive these status updates via email after the announcement closes. We will continue to update your status on-line as changes are made. Applicants who meet the mandatory ECQs and MTQs will be evaluated by a panel of senior executives. Failure to meet all qualifications automatically disqualifies an applicant. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. Persons tentatively selected for appointment to SES positions must prepare their ECQ package for OPM/QRB certification. The QRB review and certification is the last critical step in the SES selection process, and all SES candidates must have their executive qualifications certified by a QRB before being appointed as career members of the SES. Eligibility for this position will be based upon a clear showing that the applicant has experience of the scope and quality sufficient to effectively carry out assignments of the position.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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