Under the direction of the Chief U.S. Probation Officer, the Budget Manager performs a full range of duties and responsibilities including but not limited to, the following:

• Manages the annual budget in a decentralized budgeting environment. Remains current on applicable program requirements, updates, and changes. Reviews and certifies vouchers for payment of appropriated funds. Monitors spending to identify problem areas and makes necessary changes. Collaborates with members of management on budget and organizational issues. Advises managers and unit executives on staffing costs, cost projections, and related issues. Participates in strategic planning and provides advice to help achieve court unit goals.
• Assists in the unit executive by overseeing and managing the U.S. Probation Office budget on a day-to-day basis including planning, estimating, reprogramming, projecting, monitoring, and reporting status of funds. Ensures the funds are never exceeded in accordance with the Anti-Deficiency Act. Advises the unit executive of any unusual or critical budget funding, special situations or potential shortfalls and suggests possible solutions. Makes budgetary recommendations within allotments and coordinates budget operations, as required, with the AO Finance & Budget Division. Reviews accounting records of each functional area allotment, reprograms funds, and reconciles accounts. Keeps program managers informed of current funding within their programs.
• Manages, develops, and mentors professional staff involved in financial and budget activities, court property and procurement functions, including establishing standards, assigning and reviewing work, evaluating performance, and handling disciplinary actions. Oversees the daily operations of staff, conducts staff meetings, provides information, and delegates work. Routinely checks work products and processes, and provides guidance as required.
• Provides direct oversight and management of the procurement functions of the office, which includes coordinating new construction, renovation, repair projects, and coordinating moves in the main or satellite offices, if needed.
• Prepares the overall fiscal budget plan for review by the unit executive and the court. Performs data analysis and conducts modeling based on different operational scenarios. Manages all aspects of the budget throughout the fiscal year which includes reviewing the accuracy of allotments, preparation of the annual budget call, recommending and performing reprogramming between budget accounts, and coordinating financial appeals, supplemental requests, or justifications.
• Researches and analyzes financial-and-budget related questions, problems, trends, and areas for improvement. Responds or prepares written correspondence, as required. Conducts work measurement and work productivity studies related to financial, budget, and associated activities and prepares reports.
• Performs internal reviews to ensure that the court unit is in compliance with the Guide to Judiciary Policy, internal controls, and generally accepted accounting principles. Prepares documents to identify findings and develops written recommendations.
• In conjunction with the Chief U.S. Probation Officer, coordinates the annual spending plan and monitors ongoing revisions throughout the year to ensure availability and proper accounting of funds.
• Monitors and tracks obligations and expenditures throughout the execution phase of the annual operating budget. Verifies that obligations and expenditures are in accordance with the spending plan and regulatory controls, are within amounts programmed.
• Prepares complex financial and statistical reports related to budgetary obligations, expenditures, and projections. Prepares and submits reports required by the AO in a consistent and timely manner.
• Adheres to the internal control procedures and the internal control operating procedures in monitoring and executing the budget. Maintains a Budget Organization Plan which documents procedures related to the management, planning, formulation, and execution of the budget.
• Performs the day-to-day budget management functions within the Judiciary Integrated Financial Management System (JIFMS) accounting system. Reviews vouchers for payment of appropriated and non-appropriated funds. Maintains and monitors the InfoWeb Payroll Projection System (iPPS) used to project salaries. Performs bi-weekly reconciliation of personnel costs.
• Performs projections related to salary expenditures and obligations. Reliably advises unit executives, and judges, on staffing, costs and cost projections, and related issues.
• Performs other duties as assigned by the Chief U.S. Probation Officer.

Please visit our Budget Manager announcement page for a detailed list of duties and responsibilities.

Conditions of employment

• The United States Probation Office, District of Nevada, is part of the Judicial Branch of the U.S. Government. All applicants must be U.S. citizens or permanently eligible to work in the United States.
• As part of the recruitment process, final candidates for the position will undergo a preliminary background investigation completed by the U. S. Probation Office. Fingerprints will be taken, and a criminal records check will be conducted using nationwide databases. A credit check will also be conducted.
• As a condition of employment, the selected candidate may also be required to complete a 10-year background investigation coordinated by the Administrative Office of the U.S. Courts and will then be subjected to re-investigation every five years, thereafter. The investigation includes a fingerprint check through the FBI, as well as a check of financial and credit records. Any position offer will be considered provisional until a full suitability determination can be made.
• All Court employees are required to adhere to a Code of Conduct for Judiciary Employees.
• The Federal Financial Management Reform Act requires direct deposit of federal wages.

Qualifications

MINIMUM QUALIFICATIONS:

• A bachelor's degree from an accredited university in accounting, finance, or a closely related field.
• A minimum of two years of progressively responsible, successful, and substantive budget, financial, accounting or related field; procurement, and space and facilities administration experience and attention to detail is required.
• At least three years of progressively responsible administrative, technical, professional, supervisory, or managerial experience that provided an opportunity to gain:
  • (a) Skill in developing the interpersonal work relationships needed to lead a team of employees,
  • (b) The ability to exercise mature judgment,
  • (c) Thorough knowledge of the basic concepts, principles, and theories of management and the ability to understand the managerial policies applicable to the judiciary unit involved.

PREFERRED QUALIFICATIONS:

• Two years of specialized experience and an advanced degree in accounting, finance, or related field from an accredited educational institution;
• Supervisory experience in a financial environment;
• Experience in auditing and internal controls review and implementation;
• Strong written and oral communication skills;
• Excellent organizational and interpersonal skills;
• Demonstrated ability to apply a body of rules, regulations and laws;
• Knowledge and proficiency in Excel, Word, and other Windows based applications;
• Ability to work successfully in a fast paced, team environment.
• Prior experience working in Budget and/or Finance in a federal court unit, with special consideration for a candidate with budget experience in a Probation and/or Pretrial Services Office.

SPECIALIZED EXPERIENCE: includes progressively responsible experience in at least one but preferably two or more of the functional areas of financial management and administration such as budgeting, accounting, auditing, or financial reporting that provided a knowledge of rules, regulations, and terminology of financial administration.

COMPETENCIES (Knowledge, Skills, and Abilities):

• Display a thorough knowledge of generally accepted accounting principles, cost accounting, and government accounting standards required to achieve unit goals. Demonstrate and apply knowledge of Administrative Office financial, budget, and audit procedures to financial functions
• Exhibit skill in ensuring compliance with applicable government laws, policies, practices, and regulations. Demonstrate a thorough knowledge of court administration, financial reporting requirements, procurement processes, and financial transactions.
• Exhibit the ability to prepare well researched and reliable financial reports. Display a proven ability to analyze financial operations and develop and recommend well-supported improvements. Apply financial and budget knowledge when assisting in the implementation and management of new local and national applications.
• Apply knowledge of supervisory and employee management principles. Demonstrate skill in fairly and equitably assigning, prioritizing, monitoring, and reviewing work assignments. Exhibit skill in mentoring and training employees with varying educational backgrounds and aptitudes. Display performance management skills through assessing and documenting employees' performance objectively and equitably against established goals and objectives within a specific rating period.
• Demonstrate knowledge and understanding of judiciary audit standards, stewardship principles, standard operating procedures, applicable legal terminology, and federal rules and ensure unit compliance. Demonstrate skill in process improvement, strategic planning, and developing short- and long-range administrative plans which support the court unit's priorities and goals. Display an understanding of federal court and unit operations, roles, functions, and organizational structure.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants will be evaluated based on experience, knowledge, skills and education.

1. Cover letter - Addressed to Chief U.S. Probation Officer Sarah R. Johnson, 300 South Las Vegas Blvd, Las Vegas, Nevada 89101.
   • *The cover letter should be no longer than one (1) page and must include information highlighting your knowledge, skills, experience, and ability to perform the duties required for the position.
2. A Statement of Interest, no longer than three (3) pages, outlining:
   • Your why for this work, and this position in particular,
   • Your ability to thrive in an often-chaotic budget environment,
   • Your leadership style,
   • Your philosophy on how to hold staff accountable to their very demanding roles and responsibilities while being mindful of the employee's wellness and District morale.
3. Resume,
4. AO-78, Application for Judicial Branch Employment, or download at www.nvp.uscourts.gov,
5. Last two (2) performance evaluations.

Next steps