Clarification from the agency

U.S. National Science Foundation (NSF) agency employee on OR eligible for permanent competitive service appointments.

As a Business Operations Coordinator, you will perform the following duties:

• Strategic Planning and Policy Management: Provide organization-level guidance on processes and systems. Review agency directives and propose operational changes to align with policies, ensure financial compliance, and project cost estimates for implementing strategies.
• Human Capital Management: Oversee recruitment, onboarding, workforce planning, and HR activities to ensure effective use of human resources and compliance with regulations. Serves as key HC advisor to leadership.
• Operations Oversight: Serve as a subject matter expert on federal travel processes, human capital, and financial systems; analyze administrative systems and business practices; establish new practices and resolve operational challenges.
• Business Operations, Analysis, and Management: Identify, assess, and implement efficient business processes, oversee contracts, financial reporting, and internal controls, and manage organizational resources.
• Communication and Coordination: Develop and distribute organization-wide communications, support employee engagement activities, and ensure consistent application of administrative processes.
• Other duties as assigned.

Selected candidates may be required to perform limited supervisory duties of a few staff members.

Conditions of employment

1. You must be a US citizen.
2. Selectee will be required to have a background investigation prior to onboarding.
3. Selectee may be required to serve a 2-year trial/1-year probationary period.

Additional Requirements:
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade/equivalent.

You must meet eligibility and qualification requirements within 30 days of the closing date.

You must answer all job-related questions in the NSF eRecruit questionnaire and any external assessment that is included.

All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full/blocked, you may not receive important communication that could affect your consideration for this position.

It is NSF policy that personnel employed at, or Intergovernmental Personnel Act (IPA) individuals detailed to, NSF are not permitted to participate in foreign talent recruitment programs. Failure to comply with this NSF policy could result in disciplinary action up to and including removal from Federal Service or termination of an IPA assignment and referral to the Office of Inspector General.

NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.

Qualifications

To qualify at the GS-14 level, you must possess at least one year of specialized experience equivalent to the GS-13 level in the federal service developing, setting, overseeing, and monitoring organizational priorities to include strategic operations, and human and financial resource requirements.

Examples of relevant experience include:

• Leading workload analyses to evaluate staffing levels and needs
• Performing oversight of organizational business operations and processes
• Analyzing and monitoring organizational financial resources and plans
• Providing organization-level policy and guidance on processes and systems; and recommending operational changes as needed

Experience refers to paid/unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training/experience that translates directly to paid work. You will receive credit for all qualifying experience, including volunteer experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the assessment required for this position.

This vacancy will utilize a writing sample assessment to evaluate applicants. Qualified applicants' writing samples will be reviewed by a Subject Matter Expert (SME) panel for related position competencies against a pre-determined rating schedule. This process will determine the final rating of the applicant for possible referral to the hiring official for hiring consideration.

Applicants are required to submit a writing sample with their application addressing the job-related essay prompt below. Responses to the prompt will be limited to two (2) pages or less.

1. Describe a recent experience where you were involved in identifying an opportunity for operational improvement, such as through performance management activities, workload analysis, or a financial operating plan. Explain how a strategic plan was developed to align with organizational goals and describe how you and your team collaborated with the leadership team during this process. Be sure to highlight the outcomes of the implementation of the strategic plan.

You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

• Administration and Management
• Financial Analysis
• Human Capital Management
• Strategic Thinking

Review your resume and responses carefully. A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the selecting official.

Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) must meet the agency definition of "well qualified." At NSF, this means a score of 90.0 or higher.

In the merit promotion selection process, formal performance appraisals may be considered if voluntarily submitted by the applicant.

To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12933142

• All applicants are required to submit a legible resume/CV that is no longer than two pages. The resume should include a list of all significant jobs held and duties performed, with dates specified in month and year, and indicates hours worked per week. If you are a civilian Federal employee, you should include your pay plan and grade for each applicable position.
• All applicants are required to submit a writing sample addressing the prompt listed under the "How You Will Be Evaluated" section of this announcement.The writing sample should be limited to two (2) pages or less.
• Applicants may submit an optional cover letter.
• If you are an NSF employee on or eligible for a permanent, competitive service position or you are an NSF employee who is reinstatement eligible based on prior Federal permanent, competitive service, you need not submit documents to confirm status.
• Performance appraisals may be considered during the evaluation process if voluntarily submitted.

All uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.

IMPORTANT NOTE: PLEASE DO NOT INCLUDE YOUR SOCIAL SECURITY NUMBER, DATE OF BIRTH OR ANY OTHER PERSONALLY IDENTIFIABLE INFORMATION ON YOUR APPLICATION DOCUMENTS.

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