COMMAND PROGRAM SUPPORT SPECIALIST (TITLE 5)

Clarification from the agency

This is a Title 5 excepted position. This job announcement may be used to fill additional vacancies for additional positions vacated during the job bid process. IAW UTNGR 690-12 dated AUG 2022, Priority will be given to all current, onboard employees of the UTNG. This position is subject to provisions of the DoD Priority Placement Program and Veterans Preference.

This position is located at State Headquarters and serves as a program coordinator for the Command Administrative Officer (CAO), and as the State Internal Control Program Administrator. Primary responsibilities include monitoring the implementation and execution of various Army National Guard (ARNG) programs and assisting in matters inherent to Command Administrative Office operations.

Major Duties: This is not an all-inclusive list

As a COMMAND PROGRAM SUPPORT SPECIALIST (TITLE 5), GS-0301-11, you will:

• Provides executive level support in planning, formulating, coordinating and implementing ARNG programs within the Command Administrative Officer's areas of functional responsibility.
• Conducts research and analysis of regulatory data regarding command structures, state level authorizations, organizational and program responsibilities, and provides pertinent advice and assistance to subordinate command activities as required.
• Serves as a point of contact (POC) on State Headquarters ARNG staff activities and field organizational elements.
• Administers the State Internal Control Program and monitors implementation and execution of other state level programs as assigned.
• Analyzes program effectiveness, identifies problematic areas, requests operating level input, develops and makes recommendations to the CAO for program revision or improvement.
• Ensures resolution of recurring problems through coordination with operating managers and staff officers.
• Acts as special project officer when designated as such by CAO or the Adjutant General. Identifies and initiates new projects as required to manage and oversee assigned programs.
• Attends meetings and/or special conferences as CAO representative and may act as a working member on special councils, contracting and financial boards, readiness committees, etc., and functions as the public relations POC for the Command Administrative Office.
• Reviews, analyzes and coordinates, as necessary, on a variety of recurring surveys and reports accomplished by key staff members such as USP&FO Management Analysts (Analysis and Internal Reviews), Budget Analyst (Financial and Fund Status Reports), Program Analyst (Readiness Reports, Equipment Status and Unit Reports), and Mobility Planner (Mobilization Plans and Mobility Exercise Reports).
• Collects and researches background information, reviews applicable guidance, collaborates with higher headquarters, determines available management options, and presents alternative actions/solutions to the CAO to provide command level support to the Command Administrative Officer in managing or direct1ng various Army National Guard programs.
• Drafts supplemental regulations, policies, guidance, publications, and comprehensive reports which may include statistical data and evaluations.
• Gathers and examines pertinent data to develop technical correspondence to include response to congressional inquiries or special requests from higher headquarters.
• Schedules and participates in internal management evaluations and inspections of ARNG units to ensure and maintain regulatory compliance with governing directives.
• Conducts special investigations of unusual incidents as required and develops comprehensive reports of findings.
• Performs other duties as assigned.

Conditions of employment

• Must obtain the appropriate security clearance within one year of appointment.
• Must be a US Citizen.
• Participation in direct deposit is mandatory.
• Pending analysis, you may be required to complete a new 1-year probationary period when moved to this position IAW CNGBI 1400.25.
• Federal employment suitability as determined by a background investigation.
• Must have and maintain an appropriate security clearance.
• This position is subject to provisions of the DoD Priority Placement Program.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• May occasionally be required to work other than normal duty hours.
• The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
• This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
• Potential for incentive pay.

Qualifications

*Your resume must reflect in detail how the duties and responsibilities under each position you have held with each employer meets the below listed general and specialized experience required for the position.

**Must include beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week in order to determine part time vs. full time credit.

MINIMUM QUALIFICATION REQUIRMENTS:
Experience, education or training which provided a general knowledge of principles of organization, management, and administration. Compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information. Progressively responsible experience which demonstrates the ability to provide technical guidance and assistance in the type of work or in comparable work of the position to be filled. Experience using computer and automation systems.

SPECIALIZED EXPERIENCE:
At least 1 year of specialized experience at the GS-0301-09 level. *Must submit SF50 showing experience in occupational series 0301 to qualify*
OR
Have demonstrated experience, education or training in program or managerial experience in a type of work or a combination of functions directly related to the position to be filled or in comparable work or functions. Experience developing and recommending policy; organizing and carrying out specific programs, evaluating and recommending changes in methods of operations. Experience in supervisory, staff or technical work which included study, analysis or evaluation leading to the development or improvement of managerial or administrative policies, practices and procedures. Experience preparing written communications and oral presentations.
OR
Education, see below.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Category Rating: Your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are:

1. Highly Qualified: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for this position.
2. Well Qualified: Candidates in this category possess good skills and experience above the minimum requirements for this position.
3. Qualified: Candidates in this category meet the minimum education and/or experience requirements for this position.

Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.

To apply for this position, you must submit a complete Application Package which includes:

1. Resume: Resumes are limited to two-pages, information. Applicants submitting a resume that exceeds the two-page limit will not be eligible for consideration.

For each relevant work experience, make sure you include:
- Job Title and Employer (including series and grade for any Federal positions)
- Start and end dates with month/year (e.g., 05/2019 - 08/2022)
- The number of hours you worked per week

Ensure work experience descriptions are aligned with the job announcement and address all required qualifications. Brief descriptions should demonstrate your ability to perform the tasks at the required level as stated in the job announcement.

When relevant or required for the position, include your possession of education/ certification/license and provide any required documentation such as transcripts, and/or details (type and date) of certifications and/or licenses.
- Education information should include:
o Name of school/institution
o Completion date
o Degree type
o Cumulative Grade point average (GPA)

When relevant, include:
- Current Security Clearance
- Job-related training
- Language skills
- Organizations and affiliations
- Professional publications
- Eligibility for special programs (e.g., military spouses, individuals with disabilities, etc.)

Helpful Hints for Creating a Two-Page Resume
Prioritize most relevant and recent experience.
Use concise, results-focused language.
Align with language from the job announcement.
Focus on demonstrating skills and competencies.
Remove outdated or unrelated experience.

2. Other supporting documents:

• Applicable documents required for qualification, education, or certification as stated above.
• Must provide transcripts for education requirements.

Failure to provide all the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

3. Qualifying Veteran's Preference documents, if you possess them (DD Form 214, VA Disability Letter, SF15)

NOTE: NOT ALL VETERANS QUALIFY FOR VETERAN'S PREFERENCE. Eligible veterans must meet specific qualifying criteria to receive Veteran's Preference Eligibility. The list of qualifying criteria that can be found at the following link:
OPM Guide:https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/

Veteran's Preference eligibility must be validated. The applicant must ensure all required documentation is submitted.
Note: Any alterations in the shaded areas render the DD-214 void.

Acceptable documentation includes:

• If claiming TP: You must submit a copy of your DD Form 214, "Certificate of Release or discharge from Active Duty". The DD Form 214 must reflect dates of service, Character of Service as Honorable or under honorable conditions, and must indicate that you were awarded an authorized campaign medal.
• If claiming CP or CPS: You must submit a copy of your DD Form 214 and a Disability Letter from the Department of Veterans Affairs. The DD 214 must reflect dates of service, and Character of Service as Honorable, or under Honorable conditions. The Letter from the Department of Veterans Affairs must reflect your disability rating (0 to 100%) for preference eligibility. (You may obtain one by visiting a VA Regional Office, contacting a VA call center, or online at VA.gov. You will need to submit a Standard Form, SF-15, "Application for 10-point Veterans' Preference".)
• If claiming XP: VETERAN: You must submit a copy of your DD Form 214, and a letter from the Department of Veterans Affairs reflecting your disability or documentation showing you are awarded the Purple Heart. SPOUSE: Submit veteran's DD Form 214, a letter from the Department of Veteran's Affairs indicating veteran is 100% disabled or unemployable, or a documentation indicating veteran retired, was separated, or resigned from civil service on the basis on service-connected disability. You will need to submit a Standard Form, SF-15, "Application for 10-point Veterans' Preference". Note: preference is not awarded if the veteran is living and is qualified for Federal Employment.

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