CONTRACT SPECIALIST SUPERVISOR (SUPPLIES AND SERVICES) NF-5 Job in Oceanside, CA

Vacancy No. 73567 Department U.S. Marine Corps
Salary $125,000.00 to $135,000.00 Grade 05 to 05
Perm/Temp Permanent FT/PT Full-time
Open Date 6/27/2025 Close Date 7/4/2025
Job Link Apply Online Who may apply Public
Locations:
Oceanside, CA


Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

This job is open to

Clarification from the agency

Open to Public

Duties

Serves as the Supervisory Contract Specialist for the Procurement Branch, with oversight authority of non-appropriated fund (NAF) procurement actions at the MCCS Regional Procurement Office-West (RPO-West)and supports NAF procurement at Marine Corps Community Services (MCCS).  

Interprets and applies Department of Defense (DoD), Department of Navy, and USMC NAF procurement rules and regulations.  Serves as subject matter expert and a senior advisor on MR procurement policy and provides guidance to customers, colleagues, and staff.  Uses federal procurement laws, command contracting regulations, instructions, and Comptroller General decisions as reference to complete work.  Exercises experience judgment, initiative, and resourcefulness to identify aspects of regulations and laws for application, to design new provisions or innovative financial arrangements, and to develop justifications that include modifications that may deviate from usual practice.

Plans, organizes work, and manages procurement actions and resources to ensure maximum productivity and economy.  Monitors participation in region-wide contracts and determines the applicability of other NAF or APF contracts for MR and MCCS use.  Frequently communicates with senior staff, technical and legal experts, other DoD personnel, and installation personnel on procurement matters.  Represents the branch both within and outside the organization.  

Performs a wide range of contract functions such as procurement planning, solicitation development, proposal evaluation, price analysis, contract negotiation, administration, and termination. Responsible for a wide variety of contract types, including but not limited to construction and A&E services, information technology, financial support services, and revenue-generating operations.  Requirements typically involve state-of-the-art information technology and professional services in a variety of specialty areas such as retail, behavioral health, recreation, education, and Marine and Family Programs.  Plans, develops, and establishes contractual strategy for the assigned procurements.  Review purchase requests and statements of work to evaluate requirements definition, certification of funds availability, and type of procurement action to be exercised.  May issue requests for information, quotations, and proposals¿Obtains legal, technical, and other necessary reviews and approvals to complete procurement actions.

Composes clear, concise, and compelling original correspondence and memoranda.  May serve as lead negotiator in developing pre-negotiation strategies, conducting negotiations for acquisitions, and directing post-award negotiations involving contract changes or modifications.  Administers assigned contracts to include requests for corrective actions, termination notices, and resolution of disputes.  Prepares findings and determination memoranda documenting the basis for non-competitive procurement, contract award, modification, and termination decisions.  Maintains contract files pertaining to all procurement phases from solicitation through contract award, post-award administration, and final retirement of files.  If appointed as a contracting officer, solicits, awards, and administers complex, high-dollar contracts.

May conduct assistance visits at Marine Corps field activities.  Meets with MCCS senior staff to inform them of the purpose of visits and subsequent findings, provide documented findings, and follow up with command inquiries and responses.  Evaluates overall program effectiveness, administration, technological use, and allocation of resources to ensure effective and efficient procurements that meet the organization's needs.  Conducts procedural inspections and reviews for compliance with Marine Corps policies and regulations.  Reports discrepancies or non-compliance.  Makes recommendations on corrective actions and conducts follow-up inspections.

Requirements

Conditions of Employment

  • See Duties and Qualifications

EVALUATIONS:

Qualifications

CONTINUATION OF DUTIES: Provides staff guidance and supervision on work to be accomplished, procurement policy, and MCCS mission.  Coordinates and integrates the work of subordinate staff into a completed work product.  Provides input to the RPO-West Director and Deputy Director on employee performance and skills.  Provides training and guidance to new employees.  Serves as a primary trainer on procurement functions and procedures.  Reviews and comments on staff reports, memoranda, and taskers.  Supervises employees to include coaching, counseling, tutoring, and mentoring employees; approving and disapproving leave; recommending and completing personnel actions; completing performance reviews; and signing time cards.  Must be alert to alcohol and substance abuse and take appropriate action.  

Leads effective workforce use that maximizes capabilities, accomplishes workload, and promotes teamwork and staff development.  Continually evaluates staffing plans to ensure workload is reasonable and that the staff consists of professional contract specialists.

Intervenes and settles contractual discrepancies between staff, requiring activities, and contractors.  Plans and adjusts work operations to meet emergency procurement requirements without sacrificing the quality or quantity of own work.  In addition to ongoing work, may assume assignment to task forces and special work groups tasked with reviewing, planning, and executing new operational methods and programs.  Deals effectively with individuals or groups representing divergent backgrounds, interests, and points of view.

Complies with DoD Joint Ethics Regulation, including annual ethics training and confidential financial disclosure form submission.  Meets ongoing professional education and procurement training requirements.

Provides World Class Customer Service with an emphasis on courtesy.  Assists customers and communicates positively in a friendly manner.  Asks questions to determine, verify, and solve problems.  Checks for satisfaction on the quality of goods and services.  Takes action to solve problems quickly.  Alerts the higher-level supervisor or proper point of contact for help when issues arise.  Adheres to safety regulations and standards.  Uses any required safety equipment and observes safe work procedures.  Promptly report any observed workplace hazards, any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.  Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.

Performs other duties as assigned.  This is a white-collar position where occasional lifting up to 20 lbs may be required. 

QUALIFICATIONS:  A Bachelor's Degree in accounting, acquisition planning, business, finance, law, contracts, purchasing, or economics, or a related field appropriate to the work of the position and four years procurement experience with one year of supervisory experience; OR a combination of college-level education and experience equivalent to and that demonstrates skill to solicit, award, administer, and manage complex high-dollar government related procurements, with five years of supervisory experience; OR appropriate specialized experience in soliciting, awarding, administering and managing complex, high-dollar government related procurements requiring source selection procedures, with five years supervisory experience. MCCS experience preferred.

Experience in executing a wide variety of contract requirements and types (construction, A&E services, and information technology are highly desired).  Knowledge of procurement regulations, contract law, and acquisition planning.  Knowledge of government and commercial procurement practices, policies, and procedures.  Knowledge of contract administration.  Excellent leadership and staff development experience demonstrated a track record of problem-solving and process improvement and the ability to function collaboratively with staff at all levels of the organization. Proficient in using Microsoft Office Suite and excellent interpersonal, written, and verbal presentation skills.  Skill to supervise employees in the accomplishment of work.  

This position is designated a Position of Trust, and the incumbent must be eligible for a background check.  Appointment and continued employment are subject to a favorable National Agency Check with Inquiries (NACI) background check.  Must file an annual Confidential Financial Disclosure Report (OGE form 450).
 

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
Required Documents:
           *Education/certification certificate(s), if applicable.
           *If prior military, DD214 Member Copy
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.
INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.
ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:

•      Stability of Federal Civilian Service

•      People with passion for doing work that matters

•      Quality of Work Life Balance

•      Competitive Pay

•      Comprehensive Benefit Packages

•      Marine Corps Exchange and Base Facility Privileges

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

Required Documents

Varies - Review "OTHER INFORMATION"

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applications must be submitted online via the MCCS Careers website:

Resumes/applications emailed or mailed will not be considered for this vacancy announcement.  To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

STEP 1 - College Transcript(s) or Education Certificate(s), (REQUIRED IF USING EDUCATION TO QUALIFY)

A degree from an accredited college/university may be used to qualify for this position, or in combination with experience, as noted in the minimum qualification section of this announcement. If using education to qualify, you must upload a copy of your college transcript(s), indicating degree conferred, or a copy of your degree as an attachment to your profile under My Job Applications https://careers.usmc-mccs.org/psc/hprd/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=73567&PostingSeq=1 to be considered. Applications received without appropriate documentation will be ineligible for consideration.

STEP 2 - If prior military, upload a copy of your DD214 Member 4 Copy as an attachment to your profile under My Job Applications https://careers.usmc-mccs.org/psc/hprd/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=73567&PostingSeq=1.

STEP 3

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 Military Spousal Preference may be requested for positions NF-3 and below, Crafts and Trades (NA, NL, NS), and Child & Youth (CY) positions. Spouses must meet the minimum qualifications posted in the job announcement. Spouse preference eligibility begins 30 days before the reporting date to the new duty location. Spousal Preference applicants hired in a flexible position will not lose their spousal preference eligibility until converted or hired into a regular full-time or part-time position or is within a 60- day period of receiving new PCS Orders.

Please see below to ensure your application includes the correct required documents to verify eligibility. Documents will need to be uploaded as an attachment(s) to your profile under My Job Applications https://careers.usmc-mccs.org/psc/hprd/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=73567&PostingSeq=1.

Required Documents:

1.  Furnish a copy of the PCS orders with reporting date to the new duty station and authorized move with spouse. If the spouse is not listed on the PCS orders, the spouse must provide documentation (i.e. marriage certificate, valid military ID, etc.) verifying marriage prior to PCS orders (must have been married to the military sponsor before relocation to the new duty station).

2.  Submit a current application or resume.

3.  For spouses with current or prior Federal service, submit a copy of the most recent performance appraisal rating and, if applicable, documentation of appointment eligibility. 

Selective Service Registration: If you are a male born after December 31, 1959 and are at least 18 years of age, government employment requires that you must register with the Selective Service System, unless you meet certain exemptions. You must be able to show proof of registration or your exemption, as part of the required suitability background investigation.

NOTE: It is the applicant's responsibility to verify that information entered, uploaded, or submitted is received, legible and accurate. HR will not modify applications, resumes, or answers submitted by any applicant. To check the status of your application or to return to a previous or incomplete application, log into your MCCS user account and review your application status.

VACANCIES MAY BE FILLED BY METHODS OTHER THAN THE MERIT STAFFING PROGRAM WHEN IT APPEARS THAT THE BEST QUALIFIED PERSON CAN BE OBTAINED FROM OTHER SOURCES.

Agency contact information

CAMP PENDLETON MCCS
Address
CAMP PENDLETON MCCS
MARINE CORPS COMMUNITY SERVICES
ATTN: PERSONNEL OFFICER
CAMP PENDLETON, CA 920555020
USA

Next steps

All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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