Duties
As a member of the case management team, the Case Administrator manages the progression of civil and criminal cases and related proceedings from opening to final disposition. The incumbent performs docketing, monitors the completion of the required procedural steps, and performs the necessary noticing and administrative and clerical tasks.
Representative Duties: Responsibilities of this position may include but are not limited to the following:
- Manages civil and criminal cases from opening to closing; ensures timely progression and disposition of cases; reviews, identifies, and researches the accuracy, timeliness, and quality of data entered into the case record; makes corrections to the case record to comply with local and national procedures; and ensures that all case files and related information are accessible.
- Prepares and analyzes required reports and checks data from reports in order to meet quality assurance standards.
- Opens new case files in case management system; assigns case numbers and judges to cases; and verifies attorney's admission to practice.
- Monitors proper access to records; verifies and issues summons; and provides noticing as required by law.
- Scans paper documents received over the counter and by mail, and electronically dockets documents and proceedings in the case record.
- Performs quality control on external and internal docketed entries to ensure the accuracy and integrity of official court records.
- Ensures that all automated entries are appropriately linked for proper case management.
- Assists with order processing and providing back-up coverage for team members and other departments, as required.
- Audits cases for closing and checks the docket to ensure that all necessary documents are entered and deadlines are met before generating the closing order.
- Tests new procedures and processes and provides feedback.
- Assists the public with electronic and paper files; conducts case research as required; provides archive information for closed cases; provides file copies as requested; and maintains mailing records.
- Prepares case documents for appeals and reviews filed documents to determine conformity with applicable rules and takes appropriate action.
- Other duties as assigned.
Requirements
Conditions of Employment
- Applicants must be United States citizens or lawful permanent residents currently seeking citizenship or intending to become a citizen after meeting the eligibility requirement as outlined in 8 U.S.C § 1324b(a)(3)(B).
- False statements or omissions of information on any application materials or the inability to meet conditions of employment may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
- All information is subject to verification and background investigation.
- An FBI background check is required for all individuals appointed to positions in the U.S. Courts. New employees are considered "provisional hires" pending the successful completion of the FBI background check.
- Employees of the United States Courts serve under "Excepted Appointments" and are considered "At-Will" employees. As such, employment can be terminated at any time. Furthermore, Federal Civil Service classifications do not apply.
- Duty station assignments are at the sole discretion of the appointing officer.
- Employees are subject to mandatory participation in electronic funds transfer (EFT) for payment of net pay (i.e., Direct Deposit). (Limited exceptions are available upon request.)
- The Court reserves the right to modify the conditions of posted job announcements or to withdraw an announcement entirely, either of which may occur without prior written or other notice.
- In the event a position becomes vacant in a similar classification within a reasonable time from the original announcement, the appointing officer may select an appointee from the candidates who responded to the initial announcement without posting the vacancy.
Qualifications
Candidates must have a high school diploma or equivalent and one year of specialized experience.
Specialized experience: Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
Desired Qualifications: Bachelor's degree from an accredited college or university. Experience in a legal setting, and CM/ECF (Case Management/Electronic Case Filing) experience is highly desirable.
Education
Candidates must have a high school diploma or equivalent.
How to Apply
To apply, submit the following:
- Federal Judicial Branch Application for Employment (AO 78);
- Letter of interest;
- Chronological resume; and
- A list of 3 professional references.
Send electronically to
hr2@ord.uscourts.gov in pdf form. Electronic submissions should be combined into one pdf document. These items should arrive at the Court no later than
4:30 p.m. on Friday, March 21, 2025. Application forms are available on the Court's website at
https://www.ord.uscourts.gov/ in fillable format. Please type or print all information and sign and date forms where indicated.
Incomplete packets and those submitted after the deadline date will not be considered. Verification of employment, education, and reference checks will be made prior to any offer of employment.
Next steps
Applications will be evaluated, and the most qualified applicants will be invited to interview.