Case Processing Supervisor (Civil Actions Branch) Job in Washington, DC

Vacancy No. CIV-2025-0002 Department District of Columbia Courts
Salary $75,329.00 to $97,925.00 Grade 10 to 10
Perm/Temp Permanent FT/PT Full-time
Open Date 10/24/2024 Close Date 11/7/2024
Job Link Apply Online Who may apply Public
Locations:
Washington, DC


Summary

This Civil Division is recruiting for a front-line Case Processing Supervisor position. The position is located in the Civil Actions Branch. The incumbent is responsible for providing supervision, oversight, case processing management, and quality review of branch functions and employee work, in compliance with applicable Court rules; Court and division policies; Court business processes; and division and branch standard operating procedures.

This job is open to

Clarification from the agency

United States Citizens or individuals lawfully admitted for permanent residency or authorized by the United States Citizenship and Immigration Service to work in the United States.

Duties

Brief Description of Duties:

The Case Processing Supervisor supervises up to eight direct reports. The incumbent plans, develops, implements, and evaluates vital administrative, managerial, and supervisory programs and functions to fulfill the Courts’ strategic plan and to enhance the operational efficiency of the Superior Court in Civil matters.

As the Supervisor, the incumbent is responsible for performing the following major duties:

  • Assists the Branch Supervisor with managing the day-to-day unit operations to meet the tactical objectives and key performance indicator targets derived from the division’s Management Action Plan (MAP) and the Court’s Strategic Plan.
  • Provides direct supervision of direct reports; planning, delegating, and evaluating work to be accomplished by subordinates; and, setting and adjusting work priorities.
  • Manages unit staffing and unit logistics to ensure effective operations and a safe work environment.
  • Monitors and processes cases to ensure compliance with established procedures.
  • Makes recommendations for new initiatives and improvements to the Branch Supervisor; implements best practices, business processes, and standard operating procedures for efficient operations and effective customer service.
  • Submits reports to the Branch Supervisor, including, but not limited to those pertaining to: caseload errors, management action plan objectives, key performance indicators, and personnel actions; all of which may be statistical, narrative, or advisory in nature.
  • Ensures a collaborative employee performance management approach by managing: the development and implementation of performance plans and evaluations; continuous feedback, coaching, and rewarding of staff; documentation of satisfactory and unsatisfactory performance; the timely addressing of performance issues; and the issuance of corrective actions, as needed, in accordance with Court policies and division procedures and standards.

Requirements

Conditions of Employment

  • Background and security investigation are required.
  • A probationary period of one (1) year must be successfully completed.

To qualify for this position, you must submit the following:

1. Resume
2. Completed Vacancy Questionnaire
3. Documentation /Proof of Education (e.g. copy of HS diploma, GED certificate, college transcript or degree)
4. List of three (3) professional references
5. Documentation of completion of the DC Courts Management Training Program, if applicable

All required documentation must be received by the closing date of the announcement.

Qualifications

Minimum Qualifications: 

A high school diploma/GED and at least six (6) years of clerical and/or administrative experience in a court and/or legal environment, and one (1) year of experience as a supervisor. Attention to detail, time management, and impeccable follow-up skills are required.

Successful completion of the Courts' Management Training Program counts as one year of supervisory experience. 

Education Substitution:

An associate's degree and at least four (4) years of clerical and/or administrative experience in court or legal environment and one (1) year as a supervisor.  Successful completion of the Court's management training program counts as one year of supervisory experience.  

A bachelor's degree and at least two (2) years of clerical and/or administrative experience in a court or legal environment and one (1) year as a supervisor.  Successful completion of the Court's management training program counts as one year of supervisory experience.  

The preferred candidate will have a bachelor’s degree in legal studies, business administration, public administration, human resources administration, or a closely related field; two (2) or more years of supervisory experience.  

Please note that authorization for the release of your adult criminal record revealing any convictions and forfeitures, and any criminal cases currently pending before the courts is required.  If you are selected for the position, a criminal history records check will be conducted.

 
The incumbent should be an enthusiastic and engaged professional who enjoys working with a diverse group of Court personnel and customers and lives the DC Courts’ values of Accountability, Excellence, Fairness, Integrity, Respect, and Transparency.

 

Education

To qualify based on education, upload a copy of your college transcript or degree. The transcript must show the name of the college or university, your name, list of courses with credit hours, major(s), and grade-point average or class ranking.

Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for District of Columbia Courts employment.  You can verify your education here: http://ope.ed.gov/accreditation/.  

Foreign Education: If you are using foreign education to meet qualification requirements, you must upload a Certificate of Foreign Equivalency with your transcript at time of application to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/

Additional information

This job is being filled by an alternative hiring process and is not in the competitive Federal civil service.

Please note there is a mandatory one year probationary period for all new court employees.

All required information must be received by the vacancy announcement closing date.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

This is not a federal position.

The District of Columbia Courts is an independent branch of the District of Columbia Government and is not under the authority of the City Mayor or the D. C. Council. DC Courts' appropriation comes directly from Congress. All DC Courts non-judicial employees receive federal benefits for the following programs:  Life Insurance, Retirement Benefits, Health Insurance and Workers Compensation.

Please click on the following for more information about these benefits:

http://www.opm.gov/Insure/health/enrollment/new_employees.asp

The DC Courts leave policy is as follows:

Annual Leave:  New full-time employees earn four (4) hours of annual leave biweekly. After three years of service this increases to six (6)hours biweekly, and at 15 years it increases to eight(8)hours biweekly. Most military, federal and District of Columbia government service counts toward the time required to go into the next higher annual leave category. Employees can carry over no more than 240 hours of annual leave into the next leave year.

Sick Leave is used for personal medical needs, care of a family member, or adoption related purposes. Full-time employees earn four(4)hours of sick leave biweekly. This leave can be accrued without limit.

In addition to the federal health plans, the DC Courts offer employees supplemental vision and dental plans as well as a commuter transit benefit subsidy, for a maximum of $150 a month. There are 26 pay periods in the year.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Upon receipt of your complete application package, a review of your application will be made to ensure that you meet the minimum qualification requirements.  Answers submitted in the questionnaire must be supported on your resume.

Your resume must reflect the relevant experience and that you meet the minimum qualifications or your application will not be considered.


You may preview questions for this vacancy.

Required Documents

1. Resume
2. Completed Vacancy Questionnaire
3. Documentation /Proof of Education (e.g. copy of HS diploma, GED certificate, college transcript or degree)
4. List of three (3) professional references
5. Documentation of completion of the DC Courts Management Training Program, if applicable

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the vacancy questionnaire. Afterward, click the Submit My Answers button at the end of the process.

Agency contact information

C. Adams
Address
District of Columbia Courts
Moultrie Building
500 Indiana Avenue, NW
Washington, District of Columbia 20001
United States
Learn more about this agency

Next steps

Once your completed application is received, the qualified candidates will be referred to the hiring manager for further consideration and possible interview. All applicants will be notified of the final outcome.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


© 2006-2024, exclusive of U. S. government job opportunity announcements