Summary

This position is located in Harbor View Club of the Morale, Welfare and Recreation Department, Fleet Activities, Sasebo, Japan. The incumbent is responsible to plan, arrange, schedule, and coordinate parties, private functions, banquets and other special activities within the MWR Club System.

This job is open to

Military spouses

Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty.

Family of overseas employees

Family members of a federal employee or uniformed service member who is or was, working overseas.

Clarification from the agency

WHO MAY APPLY: Applicants with SOFA Sponsorship ONLY. This includes applicants with current Military Spouse Preference, Family member preference, and current CNIC employees within a 50 mile radius.

Duties

Centralized responsibility for all catering activities requiring food and beverage service. Either in person or by correspondence, obtains pertinent information from the member host, such as date and time of function, number of guests expected, seating arrangements, decorations, and music and entertainment desired.
Analyzes the requirements for the occasion and decides on suitable types of services to be provided; discuss menu and beverage items and prices to be charged. Coordinates the event including overseeing the bar and service staff to support the function. Independently commits the club for the requested function.
Works to develop a contract meeting the needs of the patron. Develops pricing to be paid for services provided. Draws-up a contract for the patron's signature. Seeks guidance from management for parties held outside the club's authorized policy, regulations and guidelines.
Coordinates interaction between the head chef and other food and beverage service personnel to arrange special menu requirements, decorations, timelines and equipment needs.
Incumbent is the technical advisor on correct protocol procedures for all catered functions, which includes visiting dignitaries from other commands, the public and private sector.
Inspects final arrangements of catered events to ensure compliance with patron's expectations and contractual obligations. Monitors functions in progress to ensure that the service provided is efficient, courteous and correct relative to etiquette, contractual terms and protocol.
Maintains files of all party contracts and catering brochures. Ensures cost cards and recipes are current. Maintains the party and dining reservation books. Ensures that final catering service statements are calculated and presented to the patrons in a timely manner.
Ensures that final catering service statements are calculated and presented to the patrons in a timely manner.
Incumbent must present a neat, well-groomed, professional appearance at all times. Circulates among patrons as necessary to assure satisfactory service.
Responsible for training food service personnel in the proper serving methods, table setting service and customer relations.
Performs other duties as assigned.

Requirements

Conditions of employment

Incumbent must be able to work varied work schedules to include evenings, weekends, and holidays.
The work is principally sedentary. Some walking is required to inspect facilities prior to and after the catered functions. Some lifting may be required.
The work involves normal discomforts associated with an office environment that is adequately lighted, heated and ventilated.
Must have or be able to obtain a U.S. Government Vehicle Driver’s License
Must complete satisfactorily the Food Handler’s Physical Examination

Qualifications

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

Must have a minimum of one-year experience and the knowledge of the fundamental principles and techniques involved in operation and management of a catering program.
Must have the ability to assist in evaluating the adequacy of the catering operation and to make recommendations for improvement or correction.
Must have the ability to communicate effectively, orally and in writing and the ability to deal with patrons with a pleasant personality and tact.
Must be able to workday, night and weekend shifts, including holidays.
Must have the skill in working effectively and cooperatively with co-workers and other members of the MWR Department.
Must have or be able to obtain a U.S. Government Vehicle Driver's License.
Must complete satisfactorily the Food Handler's Physical Examination.

Education

This position does not have an education qualification requirement.

Additional information

Selection may be tentative pending the completion of the satisfactory employment reference checks.

Selectee may be required to complete a one (1) year probationary period.

Participation in the Direct Deposit/Electronic Fund Transfer is required.

Non-US Citizen or Non-US Bona Fide Resident Alien (Non-Green Card Holder) applicants who are SOFA sponsored must provide a completed police record check with at least seven (7) years of history from the embassy/consulate of their country of citizenship upon receipt of a formal job offer.

Employees (and their family members) who require medical or dental care in Japan may experience severe limitations accessing medical care both on the military installation and the local economy, and also could incur costly medical expenses. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Required Documents

The following documents are required at the time of application:

Resume: Your resume may NOT exceed two pages, and the font size should not be smaller than 10 pts. You will not be considered for this vacancy if your resume is illegible/unreadable.
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation.
Proof of SOFA Status: provide a copy of PCS orders and Family Entry Approval (Military) or Sponsor's Letter of Employment (Civilian)
If claiming Military or Family Member Preference: provide a copy of PCS orders and Family Entry Approval (Military) or Sponsor's Letter of Employment (Civilian) AND a copy of marriage certificate
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.).
If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50.
If required under "Qualifications Required" or "How you will be evaluated": provide proof of Education such as high school diploma/GED, clinical licensure, awarded/ conferred academic degree transcript(s) and/or *related coursework transcript(s) relevant to the position.
If you are an Enlisted Active-Duty Member: provide an approval letter from your command/special Request Chit (This line is for flex positions only)

Note: Applications missing any required document(s) will not be eligible for consideration.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above. When building or uploading your resume, please note there is a two-page limit. The system will restrict any attempts to submit a longer document.

The complete application package must be submitted by 11:59 PM (EST) on 05/29/2026 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12962322

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to usn.ncr.cnicwashingtondc.mbx.naf-hrinquiries@us.navy.mil to ensure proper consideration is given.

Agency contact information

CNRJ NAF Human Resources

Phone: 81-468-16-5446
Email: FFR_NAFRecruitment@us.navy.mil

Address: Commander, Fleet Activities Sasebo
CNRJ NAF HRO (N941)
PSC 473 Box 12
FPO, AP 96349-0001
US

Next steps

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.

Catering Coordinator Job in Sasebo, Japan