Summary
This SES position is part of the National Archives and Records Administration, serving as the Chief Acquisition Officer (CAO). The CAO is responsible for providing executive leadership in the areas of acquisition strategy and policy, contracting and acquisition support, strategic sourcing, and demand management
This job is open to
Clarification from the agency
Who May Apply: U.S. citizens and U.S. Nationals; no prior Federal experience is required.
Duties
As a Chief Acquisition Officer, you will:
- Provide advice and assistance to the Archivist of the United States in establishing appropriate business strategies to achieve the NARA mission and agency performance objectives; ensure that NARA acquisition planning and contract management processes are integrated into agency strategic and operational planning processes.
- Provide strategic direction and establishes policy governing the NARA acquisition program, including solicitation, award, management, and evaluation of all NARA acquisitions, acquisition operations, and implementation of Federal acquisition laws, regulations, and policies; is accountable for carrying out the duties enumerated for agency Chief Acquisition Officers in the Services Acquisition Reform Act.
- Provide oversight to NARA acquisition activities to determine specific areas where performance standards should be established and applied.
- Develop and direct programs to enhance the acquisition workforce, including providing for workforce planning, career paths, and education and training.
- Ensure NARA internal management controls relating to acquisition are consistent with all laws regulations, Office of Management and Budget guidance, and policies governing NARA management control processes and assure the integrity of NARA acquisitions data.
- Direct the appointments of all NARA procurement officials, including Contracting Officers, Contracting Officer's Representatives, Government purchase card (GPC) holders, and GPC approving officials.
- Increase the use of full and open competition in NARA contracting and advocates for the use of small and disadvantaged businesses in NARA acquisition decisions.
Requirements
Conditions of Employment
The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.
- Must complete a 1-year SES probationary period, unless previously completed.
- Must complete a Questionnaire for Sensitive Positions, SF-86, for a pre-appointment full-field background investigation. In addition, periodic re-investigation is required no later than five years after selection and at least every succeeding five years.
- Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
- If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
- Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
- Must complete an Executive Personnel Financial Disclosure Report annually.
Key Requirements:
- Please refer to "Conditions of Employment."
- Click "Print Preview" to review the entire announcement before applying.
- Must be U.S. Citizens or U.S. Nationals.
All Technical Qualifications (TQs) and Executive Core Qualifications (ECQs) noted in the "Qualifications" section.
In addressing these mandatory qualifications, elaborate on your accomplishments, experience, training, education, and awards, highlighting the problems solved and work objectives met, i.e., the results of your effort and evidence of your success. Do not repeat entries from your narrative work history. More information concerning the executive core qualifications may be obtained on the Internet at:https://www.opm.gov/policy-data-oversight/senior-executive-service/reference-materials/guidetosesquals_2012.pdf
Qualifications
Mandatory Qualifications Requirements: To meet minimum qualifications, applicants must possess the following technical and executive core competencies. These competencies would typically be gained through experience, education, and training that reflects progressive development and achievement in managing a Federal program for a nationwide organization or equivalent in the private sector. An individual's total experience and education must demonstrate the ability to perform the duties of the position. Experience must be at a level of difficulty and responsibility comparable to the GS-15 level in Federal Service.
A. TECHNICAL QUALIFICATIONS (TQs)
All applicants must address how their knowledge, experience, and abilities relate to the following TQs. PLEASE LIMIT YOUR RESPONSE TO ONE (1) SINGLE SPACED PAGE PER TQ WITH THE FONT SIZE NO SMALLER THAN POINT 12.
- TQ 1: Demonstrated experience leading teams to create and implement acquisition strategies that are cutting-edge, align with an agency's long-term strategic planning, and focus on improving service delivery.
- TQ 2: Demonstrated ability to develop a customer service culture in an acquisitions organization and incorporate best practices to drive continuous improvement in customer satisfaction.
B. EXECUTIVE CORE QUALIFICATIONS (ECQs)
Applicants must address how their knowledge, experience, and abilities relate to the following ECQs. PLEASE LIMIT YOUR RESPONSE TO TWO (2) SINGLE SPACED PAGES PER ECQ WITH ONE INCH MARGINS AND THE FONT SIZE NO SMALLER THAN POINT 12.
Note: Current career Senior Executives, QRB-certified graduates of SES candidate development programs, and individuals with SES reinstatement eligibility are not required to address the executive core qualifications.
ECQ 1. LEADING CHANGE - Ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.
- Creativity and Innovation - Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting edge programs/processes.
- External Awareness - Understands and keeps up-to-date on local, national, and international policies and trends that affect the organization and shape stakeholders' views; is aware of the organization's impact on the external environment.
- Flexibility - Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.
- Resilience - Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks.
- Strategic Thinking - Formulates objectives and priorities, and implements plans consistent with the long-term interests of the organization in a global environment. Capitalizes on opportunities and manages risks.
- Vision - Takes a long-term view and builds a shared vision with others; acts as a catalyst for organizational change. Influences others to translate vision into action.
ECQ 2. LEADING PEOPLE - Ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.
- Conflict Management - Encourages creative tension and differences of opinions. Anticipates and takes steps to prevent counter-productive confrontations. Manages and resolves conflicts and disagreements in a constructive manner.
- Leveraging Diversity - Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the organization.
- Developing Others - Develops the experience of others to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods.
- Team Building - Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals.
ECQ 3. RESULTS DRIVEN - Ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.
- Accountability - Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules.
- Customer Service - Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
- Decisiveness - Makes well-informed, effective, and timely decisions, even when data are limited or solutions produce unpleasant consequences; perceives the impact and implications of decisions.
- Entrepreneurship - Positions the organization for future success by identifying new opportunities; builds the organization by developing or improving products or services. Takes calculated risks to accomplish organizational objectives.
- Problem Solving - Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
- Technical Credibility - Understands and appropriately applies principles, procedures, requirements, regulations, and policies related to specialized experience.
ECQ 4. BUSINESS ACUMEN - Ability to manage human, financial, and information resources strategically.
- Financial Management - Understands the organization's financial processes. Prepares, justifies, and administers the program budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities.
- Human Capital Management - Builds and manages workforce based on organizational goals, budget considerations, and staffing needs. Ensures that employees are appropriately recruited, selected, appraised, and rewarded; takes action to address performance problems. Manages a multi-sector workforce and a variety of work situations.
- Technology Management - Keeps up-to-date on technological developments. Makes effective use of technology to achieve results. Ensures access to and security of technology systems.
ECQ 5. BUILDING COALITIONS - Ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.
- Partnering - Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.
- Political Savvy - Identifies the internal and external politics that impact the work of the organization. Perceives organizational and political reality and acts accordingly.
- Influencing/Negotiating - Persuades others; builds consensus through give and take; gains cooperation from others to obtain information and accomplish goals.
Education
Education Requirements: The education generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education.
Individual Occupational Requirements
Basic requirements is as follows:
A. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.
AND
B. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
C. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All applicants will be evaluated by a panel of senior executives on the following documents to determine the degree to which they possess the qualifications:
Your application includes your:
1. Resume
2. Separate responses to the TQ's and ECQ's (if applicable)
3. Required supporting documents.
We use a multi-step process to evaluate and refer applicants:
1. Minimum Requirements: Your application must show that you meet all requirements, including the education and/or experience required for this position. You may be found "not qualified" if you do not possess the minimum competencies required for the position. If your application is incomplete, we may rate you as ineligible.
2. Rating: Applicants will be evaluated by an Executive Resources Board (ERB) based on the executive core qualifications (ECQs) and technical qualifications (TQs) requirements stated in this announcement.
3. Referral: If you are among the top qualified candidates, your application will be referred to a selecting official for consideration and possible interview.
Required Documents
All applicants will be evaluated by a panel of senior executives on the following documents to determine the degree to which they possess the qualifications:
1. TECHNICAL QUALIFICATIONS (TQs)
All applicants must address how their knowledge and experience relates to the TQs noted in the "Qualifications" section above.
PLEASE LIMIT YOUR RESPONSE TO ONE (1) SINGLE SPACED PAGE PER TQ WITH THE FONT SIZE NO SMALLER THAN POINT 12.
FAILURE TO SUBMIT A NARRATIVE STATEMENT ADDRESSING EACH OF THE TQs WILL CAUSE YOUR APPLICATION TO BE DEEMED INCOMPLETE AND NOT BE CONSIDERED.
2. EXECUTIVE CORE QUALIFICATIONS (ECQs)
Applicants must address how their knowledge and experience relates to the ECQs noted in the "Qualifications" section above.
PLEASE LIMIT YOUR RESPONSE TO TWO (2) SINGLE SPACED PAGES PER ECQ WITH ONE INCH MARGINS AND THE FONT SIZE NO SMALLER THAN POINT 12
FAILURE TO SUBMIT A NARRATIVE SATEMENT ADDRESSING EACH OF THE ECQs MAY CAUSE YOUR APPLICATION TO BE DEEMED INCOMPLETE AND NOT BE CONSIDERED.
Note: Current career Senior Executives, QRB-certified graduates of SES candidate development programs, and individuals with SES reinstatement eligibility are not required to address the executive core qualifications.
3. RESUME - Please be sure that your resume includes detailed information to support your qualifications related to the TQs and ECQs for this position.
4. Transcripts - For positions with an education requirement, OR if you are qualifying for this position by substituting education or training for experience, you MUST submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected.If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions.
5. STANDARD FORM 50: - For Senior Executive Service (SES) noncompetitive applicants: If you are currently serving under a career SES appointment or are eligible for reinstatement into the SES, proof of SES noncompetitive eligibility must be submitted:
- SF-50 showing your status as a:
- current Career SES appointee,
- former Career SES appointee with career SES reinstatement eligibility
6 . QRB-certified candidates: must submit proof of certification.
Recommended Documentation:
- For current Federal employees: You are encouraged to submit your most recent SF-50 (Notification of Personnel Action) that documents your current tenure, position title, series, grade level and pay.
- PERFORMANCE APPRAISAL/REVIEW/EVALUATION, ETC:All applicants may submit their most recently completed annual performance appraisal (dated within 18 months from the closing date of the vacancy announcement), which identifies your official rating of record (must be at least "Fully Successful") and is signed by the supervisor.
How to Apply
The National Archives and Records Administration has partnered with the Treasury's Bureau of the Fiscal Service to provide certain personnel services to its organization. Fiscal Service's responsibilities include advertising vacancies, accepting and handling applications, and extending job offers.
The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 5:00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date.
The Bureau provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.
- To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
- Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
- After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
- You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account ( https://login.usajobs.gov/Account/Login); all of your applications will appear on the Welcome screen. The Application Status will appear, along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
For additional information on how to apply, please visit the Partnership for Public Service's Go Government website.
To preview the Announcement: https://apply.usastaffing.gov/ViewQuestionnaire/12370091
Next steps
Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. We will review your resume and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants. After making a tentative job offer, we will conduct a suitability and/or security background investigation which is followed with a final job offer.
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