Duties
Reporting directly to the Clerk of Court, the Chief Deputy provides leadership, direction, and oversight for the day-to-day operations of the Clerk's Office. In this role, the Chief Deputy assists the Clerk with strategic planning, develops and implements organizational procedures, and manages daily operations including case management, courtroom services, statistical reporting, information technology, and human resources, as well as finance, budget, procurement, and space and facilities.
Duties include, but are not limited to, the following:
- Operational Oversight: Managing the day-to-day operations and functions of the Clerk's Office to ensure efficiency, accuracy, and compliance.
- Workforce Leadership: Leading, coaching, and mentoring staff while fostering a collaborative team environment, promoting open communication, and providing necessary resources.
- Policy & Regulatory Compliance: Interpreting, applying, and ensuring strict compliance with applicable statutes, local rules, and the Guide to Judiciary Policy, while analyzing their impact on court operations and making proactive recommendations to the Clerk.
- Process Optimization: Proposing, developing, communicating, and evaluating operational policies, procedures, and Court plans to enhance productivity and organizational effectiveness.
- Information & Records Management: Overseeing the receipt, preparation, maintenance, retention, and control of all official court records and materials.
- Judicial & Executive Consultation: Consulting with judges, the Clerk of Court, and management staff to identify institutional challenges, analyze operational issues, and recommend solutions.
- Financial Stewardship: Managing the Court's financial functions, including assisting with budget planning, executing spending plans, approving procurement requests, reconciling financial reports, and serving as the alternate Certifying Officer.
- Internal Controls: Overseeing internal controls, maintaining proper separation of duties, and implementing corrective actions to remedy any deficiencies or violations.
- Data & Compliance: Directing and supervising accurate preparation, analysis, and submission of statistical reports and official audits.
- Organizational Design: Continuously reviewing and analyzing organizational structures, reporting relationships, and functional assignments to effectively meet current and future operational needs.
- Human Resources Management: Participating in the recruitment, selection, training, and promotion of staff, while driving accountability and managing performance standards for Clerk's Office personnel.
- Executive Support: Executing special projects and performing other leadership duties as assigned by the Clerk of Court.
Requirements
Conditions of employment
- All applicants must be United States citizens or be eligible to work in the United States.
- Successfully complete a ten-year background investigation, and subsequent favorable suitability determination, and every five years thereafter will be subject to a re-investigation.
- Use Electronic Fund Transfer (EFT) for payroll direct deposit.
- Adhere to the Code of Conduct for Judicial Employees.
Qualifications
Minimum Qualifications
- Education: A high school graduate or equivalent.
- Experience: A minimum of three years of general experience and three years of progressively responsible, specialized experience.
General experience is progressively responsible administrative, professional, investigative, technical, or other responsible work that provided an opportunity to gain:
- a general knowledge of management practices and administrative processes,
- skill in dealing with others in person-to-person work relationships, and
- the ability to exercise mature judgement.
Specialized experience is progressively responsible experience in administrative, supervisory, managerial, or professional work that provided an opportunity to acquire a thorough knowledge of the basic concepts, principles, and policies.
Preferred Qualifications
- Judicial Experience: Prior administrative or leadership experience within a federal court environment, with preference given to a United States Bankruptcy Court.
- Advanced Degree: A master's degree in business, public administration, law, management, or related field or a juris doctor (JD) degree from an accredited college or university may be substituted for some specialized experience.
- Leadership Depth: An additional three years of progressively responsible administrative and leadership or management experience in public service or business. This experience must demonstrate a thorough understanding of the organizational, operational, procedural, and human aspects of management.
Core Leadership Competencies
The successful candidate must possess a proven professional track record that demonstrates:
- Effective Leadership & Initiative: A history of taking proactive ownership of organizational challenges, driving continuous improvement, and leading teams with a clear sense of purpose.
- Collaborative Relationships: The ability to cultivate strong, cohesive, and effective working relationships across all levels of the organization, including judges, court staff, and external partners.
- Strategic Problem-Solving: Sharp analytical skills and the ability to diagnose complex operational issues, evaluate risk, and implement sound, decisive solutions.
- Integrity & Demeanor: Uncompromising ethics, sound judgment, and a consistent, professional demeanor under pressure.
Executive Communication: Exceptional written, verbal, and interpersonal skills necessary to facilitate open communication and teamwork.
Education
A high school graduate or equivalent.
Additional information
- The Chief Deputy is based at the Robert S. Vance Federal Building in Birmingham, Alabama. Periodic travel to the district's divisional offices, special events, and training is expected.
- The United States Bankruptcy Court is part of the judicial branch of government. This is an excepted service appointment and subject to at will employment.
- Relocation and interview expenses are not reimbursable.
- The court reserves the right to modify the conditions of the job announcement, to withdraw the announcement or to fill the position sooner than the closing date without prior notice.
The United States Bankruptcy Court for the Northern District of Alabama is an Equal Opportunity Employer.Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits include paid vacation and sick leave, health benefits, life insurance, retirement benefits, and a tax-deferred savings plan. Information about benefits and compensation can be found at https://www.uscourts.gov/careers.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Candidates will be evaluated on their qualifications and ability to perform the duties of the position satisfactorily.
Required Documents
See 'How to Apply' for instructions.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.