Chief of Staff

Clarification from the agency

Current, permanent NNSA Employees with competitive and excepted service status

The Chief of Staff manages assigned programs and functions which include, but are not limited to: awards, conference management, correspondence and suspense tracking (eDOCS), data calls, delegations, designations and MOU's, directives (RevCom), NNSA liaison with DOE and the Savannah River Plutonium Processing Facility (SRPPF), employee concerns, employee engagement, employee relations, event management, exit interviews, front office coverage, functions, knowledge preservation, lunch-n-learns, process improvement, staffing and workforce planning, management of administrative staff, technical editing, telework agreements, tour-of-duty tracking and tours of DOE/NNSA/SRFO Facilities.

Duties and responsibilities include:

• Evaluating and monitoring administrative activities and making substantive recommendations for program improvements; ensuring effective use of office staff and recommending needed changes to enhance central support services; assisting operating managers in implementing actions designed to improve administrative operations or resources; providing expert advice and technical assistance to assistant managers and supervisors in a wide variety of areas; assisting and coordinating the preparation of budget obligation and expenditure schedules, special studies, and reports; and maintaining current information on the status of all operations and maintenance funds to identify actual or potential problem areas, trends, deficiency situations, areas of imbalance, or similar factors that could impact the effective management control of these funds.
• Accomplishing assigned functions by working with the SRFO Manager and Deputy Manager, and other external stakeholders to communicate customer needs and expectations, providing timely and accurate information and status updates on deliverables and commitments, discussing overall priorities and functional manager support requirements, and discussing issues that are affecting the delivery of commitments in order to enlist the collective NNSA expertise, experience, and talent to work any issues that impact operations.
• Recommending plans and participating in developing strategies for implementing short and long range planning for the SRF through the SRFO Operations Plan and the NNSA Strategic Plan, making recommendations on planning efforts that can be undertaken within existing resource levels and advising on the impact of efforts that require additional resources;
• Leading and coordinating technical and management information systems to monitor all major programs under the direction of the Field Office and providing for efficient flow of administrative matters to and from the Field Office Manager along with facts/data from available sources or develops management control systems, information systems, and/or techniques and methods to be applied in analyzing, evaluating and making recommendations to improve the efficiency and effectiveness of internal management systems and/or Field Office organizational productivity.
• Creating teams within SRFO to accomplish NNSA goals and projects and in conjunction with specific program managers, sets daily and long-term work assignments consistent with prioritized SRFO objectives. Leads team building principles within the office.
• Serving as the Employee Concerns Program (ECP) Manager responsible for ensuring the prompt, independent, and confidential processing of employee concerns; conducting or overseeing investigations; maintaining direct access to the SRFO Manager for ECP matters; coordinating with legal, HR, safety, and other relevant organizations as needed; publicizing the ECP and employee rights; maintaining secure and accurate records; providing periodic reports and self-assessments; and protecting the confidentiality and rights of individuals reporting concerns.
• Coordinating with the Office of Inspector General on issues of waste, fraud, and abuse, and process retaliation complaints, ensuring corrective actions are tracked and completed, and that the program operates independently from line management to maintain trust and objectivity in the handling of employee concerns.
• Representing the Manager in meetings and conferences related to program activities, and acts for the Manager when so designated during the Manager/Deputy Manager's absence.

Conditions of employment

• Subject to Random Drug Testing
• Must pass a pre-employment drug test.
• Favorable suitability determination required.
• Financial Disclosure is required.
• Must be able to obtain/maintain a Q level Security Clearance.
• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• Males must abide by Selective Service registration requirements.
• Compliance with Homeland Security Presidential Directive (HSPD-12) governing personal identity which will require that you provide two forms of identification.
• A two (2) year trial period may be required. Employees serving on a trial period may be terminated at any time during the trial period for performance, conduct, or business-related reasons in the interest of Federal service.
• Please limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications. Your full resume will be made available to the hiring manager if you are referred.

Qualifications

A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower NNSA pay band level or GS grade level in the Federal Service, i.e., EN-03, NN/NQ-03 or GS-13. Specialized experience for this position is defined as performing administrative management support which includes coordinating, leading, and managing identified actions and/or issues and applying a consistent business management approach (tools, systems, and processes) across the organization; developing and formulating federal budget requests and justifications; and leading special projects.

Your application and resume should demonstrate that you possess the following competencies. Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the competencies. identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!

• Administration and Management
• Interpersonal Skills
• Leadership
• Planning and Evaluating

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The evaluation process consists of an online assessment, human resources review and subject matter expert review of your resume.

The Human Resources office will review your application package to determine your eligibility for applying under this job opportunity announcement.

Structured Resume Review: Subject matter experts (SMEs) will review your resume to determine your qualifications for this position based on the required specialized experience. Your resume should demonstrate how you meet all aspects of the specialized experience statement. SMEs will not review beyond the 2-page resume limit or additional information beyond your resume (e.g., links embedded in your resume will not be opened). This review will determine if you are referred to the hiring manager for further consideration. Applicants eliminated at this phase in the process will not receive further consideration. You must meet time-in-grade requirements and have at least a fully successful or equivalent performance rating to receive consideration.

To apply for this position, you MUST provide a complete application package which includes:

ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.

• Your two (2) page RESUME showing all relevant work experience (paid and unpaid) including: duties performed; full name and address of each employer; start and end dates (month/day/year); work schedule (part-time, full-time, number of hours if intermittent); and grade or salary.
• Cover Letter, optional, expressing additional information not covered in your resume may not be considered.
• For more information about what to include in your resume, please visit the USA Jobs Help Center by clicking here.

Submit the following to support your eligibility to apply to this job announcement:

SF-50, "Notification of Personnel Action": To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility! Full position title; appointment type; occupational series; pay plan, grade, and step; tenure code; and service computation date (SCD).

If your current position SF-50 does not indicate you have competitive/excepted service status or does not reflect the pay plan and grade of the highest position you have held in the competitive/excepted service, in addition to your current SF-50, you must provide your previous SF-50s that provide the proof of competitive/excepted status and highest grade held on a permanent basis.

Performance Appraisals: Submit your two (2) most recent performance appraisals. Your performance appraisals and incentive awards will be given due consideration in the selection process based on their relation to the duties of the position and the consistency with which they may be considered in evaluating you against other applicants. If the performance appraisals are not available, please provide a written statement of explanation and upload as a separate document.

Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

Next steps