Clinical Laboratory Scientist (Ancillary Testing Coordinator)

Clarification from the agency

This job is open to current permanent Department of Veteran Affairs employees, current permanent Federal employees of other agencies and all US Citizens. NOTE: The 2-page Resume requirement does not apply to this position. For more information, refer to Required Documents below.

Serves as the Clinical Laboratory Scientist (CLS) Ancillary Testing Coordinator (ATC) in a laboratory complexity level index group 1a based on the Hospital Complexity Level as designated in Office of Productivity, Efficiency, and Staffing (OPES) VHA Facility Complexity Model History at the Orlando VA Healthcare System. The Clinical Laboratory Scientist (CLS) develops and recommends policies and procedures for procurement and service requirements for ancillary testing (testing outside the physical confines of the main laboratory) as mandated by VHA that include ensuring CLIA licenses are maintained for off-site facilities such as Community Based Outpatient Clinics (CBOC). The CLS Ancillary Testing Coordinator maintains effective interdisciplinary and interprofessional relations with other services to accomplish medical center goals.

Duties Include:

• Carries out day-to-day operations and responsible for the oversight of the point-of-care testing (waived/non-waived) and PPM laboratory specialties.
• Ensures corrective action is initiated when test performance deviates from established performance specifications or nonconforming events.
• Ensures compliance with rules and regulations of assorted regulatory agencies such as VHA National Enforcement Office, OIG, FDA, CAP, TJC, AABB, and OSHA.
• Serve as the liaison between administration, clinical staff, and technical staff regarding the clinical, business, technical operations management processes associated with point-of care testing and PPM.
• Follows procedures for patient identification, sample procurement, and specimen labeling.
• Selects, performs, evaluates, and monitors the performance of routine and specialized test procedures using manual and/or instrumental techniques in accordance with established protocols. Recognizes and reacts to indicators of malfunction; locates and implements corrective actions. If unable to resolve immediately notifies the Supervisory Clinical Laboratory Scientist or Laboratory Director.
• Conducts quality control procedures on equipment, reagents, and products and maintains proper records for quality control reports. Documents all activities, instrument and procedural calibrations, and maintenance performed including troubleshooting.
• Calibrates, standardizes, adjusts, and maintains instruments. Verifies correct instrument operation using established procedures and quality control checks and monitoring. Identifies the cause of common problems and makes simple repairs/corrections.
• Manages the proficiency testing program for the point-of-care and PPM specialties. Maintains records for proficiency testing according to VHA NEO, TJC, CAP and laboratory standards.
• Follows the laboratory established policies and procedures whenever test systems are not within the established levels of performance. Documents all corrective actions taken when test systems deviate from the laboratory established performance specifications.
• Coordinates and provides training in the methods and techniques of the appropriate laboratory specialty. Responsible for the development, implementation, and reassessment of the non-laboratory testing personnel competency program for the POCT and PPM laboratory specialties.
• Other duties as assigned.

Work Schedule: Monday-Friday, 7:30am to 4pm and extended hours based on facility needs.
Recruitment Incentive (Sign-on Bonus): Not Authorized
Permanent Change of Station (Relocation Assistance): Not Authorized
EDRP Authorized: Former EDRP participants ineligible to apply for incentive. Contact VHAV08ORLCCOE@va.gov, the EDRP Coordinator for questions/assistance. Learn more
Pay: Competitive salary and regular salary increases. When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA
Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year)
Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience.
Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.
Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.
Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA
Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)
Telework: Ad-Hoc
Virtual: This is not a virtual position.
Functional Statement #: 80321F
Permanent Change of Station (PCS): Not Authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment physical examination.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:
Citizenship. Be a citizen of the United States (U.S.). Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with38 U.S.C. § 7407(a).

Education. A bachelor's degree or higher from an accredited college or university.

Certification. Candidates must meet one of the certification options below.
(a)Generalist certification as an MLS given by ASCP BOC or AMT.
(b)Generalist certification as an MT given by ASCP BOR or AMT.

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations:

Assignments. For all GS-12 assignments above the FPL, the higher-level duties must consist of significant scope, complexity (difficulty) and range of variety and be performed by the CLS at least 25% of the time. Candidates at this grade level are in one of the following assignments.

Experience. 1 year of creditable experience equivalent to the next lower grade level is required for all GS-12 assignments.

Clinical Laboratory Scientist (Ancillary Testing Coordinator),GS-12.

Knowledge, Skills, and Abilities. In addition to the experience or education above, the candidate must demonstrate the following KSAs:
(A)Knowledge of medical technology concepts, principles, practices, and methodologies sufficient to perform full oversight and guidance for testing programs outside of the laboratory.
(B)Knowledge of mathematics and statistics as related to quality control, quality assurance, proficiency testing, inspection and accreditation, and continuous quality improvement.
(C)Knowledge of Federal, state, and VHA laws, regulations, reference standards, and certifying or accrediting agency requirements to carry out work in each ancillary testing site.
(D)Knowledge of laboratory information technology systems and interconnectivity.
(E)Skill in applying new scientific/technological developments and theories to laboratory testing.
(F)Ability to evaluate, interpret, and teach others to use quality control procedures and implement corrective actions.

Assignment. The CLS develops and recommends policies and procedures for procurement and service requirements for ancillary testing (testing outside the physical confines of the main laboratory) as mandated by VHA that include ensuring CLIA licenses are maintained for off-site facilities such as Community Based Outpatient Clinics (CBOC). The CLS consults with leadership of clinical services to identify ancillary testing needs, analyzes emerging trends and technology, and adopts appropriate methods. The CLS serves as a recognized technical expert to provide authoritative advice, training, troubleshooting, quality assessment and ancillary testing program consultation. The CLS develops technical bulletins, procedures, training materials, and other program materials. The CLS ensures accreditation and compliance with all regulatory agencies for patient testing, results reporting, and proficiency testing. They also monitor and report on continuous performance improvement initiatives. This individual evaluates ancillary testing activities to assess ongoing day-to-day compliance with established protocols and guidelines. They identify, define, and resolve issues associated with complex aspects of data and problems associated with unique aspects of the ancillary testing management program. The CLS has knowledge of accrediting agencies and regulatory requirements and performs and evaluates instruments, performs validation studies, recommends policy/protocol changes to correct deficiencies, and improves the program. The CLS develops and implements corrective action when deficiencies are identified and coordinates inventory management, supply acquisition, and contracts.

Preferred Experience: Prior CLS ATC-Point of Care/Lead CLS/Supervisory CLS experience and/or 4+ years of full-time experience working in the Core Clinical Laboratory specialties such as hematology, coagulation, chemistry, immunology and microbiology.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is GS-12.

Physical Requirements: See VA Directive and Handbook 5019, EmployeeOccupational Health Service for requirements.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

To apply for this position, you must provide a complete Application Package which includes:

• Resume

Special Note for Applications: To complete your application, please use the following link https://vacareers.va.gov/wp-content/uploads/sites/5/Resume.docx to download the standard Clinical Resume Document. This one-page document does not need to be modified and must be uploaded into the two-page restricted 'Resume' document upload field.

Your full resume/CV may be uploaded without page limitation into the 'Other' document upload field.

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), etc.

• Cover Letter
• DD-214/ Statement of Service
• Disability Letter (VA)
• Resume/CV for Title 38 & Hybrid Title 38 Applications that may exceed two (2) pages.
• Generalist certification as an MLS given by ASCP BOC or AMT.
• Generalist certification as an MT given by ASCP BOR or AMT.
• Resume
• SF-50/ Notification of Personnel Action
• Transcript

Next steps