Clarification from the agency

This job is open to all US Citizens. NOTE: The 2-page Resume requirement does not apply to this position. For more information, refer to Required Documents below.

Total Rewards of a Allied Health Professional

The incumbent serves as a Clinical Laboratory Scientist (CLS) Quality Manager within the Pathology and Laboratory Medicine Service at James J. Peters VA Medical Center in the Bronx, NY. They ensure compliance with clinical laboratory standards like Joint Commission (JC), The College of American Pathologists (CAP), and the Office of Inspector General (OIG), maintaining continuous readiness and supporting performance improvement and patient safety programs. They monitor and enhance laboratory quality through policy reviews, statistical evaluations, and quality assurance practices, advising management on concerns and implementing improvements. The incumbent will also provide oversight and consultative services for quality assurance activities, develop action plans, and ensure compliance with policies, while teaching quality control procedures and corrective actions.

Duties and tasks include but are not limited to the following:

• Demonstrates knowledge of the concepts, principles, and practices of medical technology sufficient to perform the full range of duties involved in planning, coordinating, and evaluating laboratory services.
• Demonstrates knowledge of accrediting agencies and regulatory requirements pertaining to laboratory operations.
• Demonstrates knowledge of laboratory operations and relationships to the organization.
• Demonstrates skill in applying laboratory quality control/assurance policies, procedures, and principles and safety practices and regulations.
• Demonstrates ability to apply quality management performance improvement principles, methodology, and processes to develop and manage a clinical laboratory quality management program.
• Demonstrates ability to apply statistical evaluation and analysis to quality assurance data and implement corrective actions when indicated.
• Compiles and analyzes the data for medical center, VISN, and national performance measures and monitors as necessary and upon request of the groups needing such data.
• Compiles and analyzes data for medical technology quality monitors and distributes data to appropriate groups.
• Acts as the Laboratory Safety Officer, maintaining the safety and chemical hygiene policies and procedures. Performs weekly/monthly eyewash and shower maintenance and documents as required. Performs hazard assessments as required and ensures the semi-annual hazardous chemical inventory is completed for all laboratory sections.
• Coordinates with the Industrial Hygienist and the GEMS Coordinator to ensure compliance with GEMs initiatives, reducing chemical waste and ensuring timely chemical waste removal from the laboratory.
• Prepares agenda and all quality metrics for the laboratory monthly Quality and Safety Meetings. Documents minutes and provides to the laboratory administrative team for reference.
• Serves as the laboratory point of contact for record retention, EILs, and equipment turn-in.
• Manages the laboratory electronic document control system.
• Serves as the laboratory point of contact for the proficiency testing program. Ensures the laboratory activity menu remains updated and orders proficiency testing as required.
• Responsible for new employee orientation for all staff new to the laboratory service.
• Follows all safety and infectious disease policies while conducting duties of the position.
• Continuously completes medical center and laboratory training and education as required and within the established deadlines.
• Takes initiative to solve problems without assistance or transferring of responsibility unless justified.
• Maintains a positive attitude, willingness to work as part of a team and is supportive of coworkers. Collaborates and works well with others.
• Demonstrates ability to respond and adapt to new processes, procedures, or equipment. Willing to make changes to improve service.
• Assists in the preparation for regulatory inspections by reviewing and ensuring compliance with all regulatory requirements and participates in the inspection of in-house and external facilities as required.
• Promptly reports all variances, incidents, and/or deviations from policy as required and in accordance with policies and procedures.

Work Schedule: Monday - Friday, 8am - 4:30pm

Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment health evaluation.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.
• Physical Requirements:See VA Directive and Handbook 5019

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with 38 U.S.C. § 7407(a).
• English Language Proficiency. Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403 (f).
• Education. A bachelor's degree or higher from an accredited college or university. Applicants pending the completion of educational requirements may be referred and tentatively selected but may not be hired until all requirements are met. Please see "Education" section for more details.
• Certification. Candidates must meet one of the certification options below. Applicants pending the completion of certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.
  • Generalist certification as an MLS given by ASCP BOC or AMT.
  • Generalist certification as an MT given by ASCP BOR or AMT.
  • Categorical certification or Specialist certification by ASCP or AMT
  • NOTE: Categorical and specialist certifications are not acceptable for CLS Generalist positions or lab sections unrelated to the categorical or specialist certification held. Categorical or specialist certifications are acceptable for higher-graded positions within the relevant lab section or one of the non-section specific assignments (including, Ancillary Testing Coordinator, Education Coordinator, Laboratory Information Manager, Quality Manager, Laboratory Manager, Regional Technical Specialist, National Quality and Compliance Agent, Regional Program Manager, Regional Director, Laboratory Director, or National Quality and Compliance Officer).
  • Exception for Non-Certified.
    • See "Required Documents" section for details.

Grandfathering Provision. Employees in VHA in this occupation under a permanent, appropriate, and legal placement on the effective date of this qualification standard, are considered to have met all qualification requirements for the grade and/or assignment held, including positive education and certification where applicable. For employees who do not meet all the basic requirements of this standard but met the qualifications applicable to the position at the time they were appointed, the following provisions apply:

1. Employees may be reassigned, promoted up to and including the full performance (journey) level, or be changed to a lower grade within the occupation but may not be promoted beyond the journeyman level or newly placed in supervisory or managerial positions.
2. If an assignment above the FPL requires an additional certification over and above the basic requirements, employees must meet the assignment-specific requirement before they can be promoted.
3. Employees who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed on a temporary or permanent basis until they fully meet the basic requirements of the standard.
4. Employees retained in this occupation under this provision who subsequently leave the occupation lose protected status and must meet the full VA qualification standard requirements in effect at the time of re-entry to the occupation.
5. Employees initially grandfathered into this occupation who subsequently obtain certification that meets all the basic requirements of this qualification standard must maintain the required credentials as a condition of employment in the occupation.

Note: This provision is not intended to regularize appointments/ placements.

Grade Determinations:
Clinical Laboratory Scientist (Quality Manager), GS-12
(1) Experience. 1 year of creditable experience equivalent to the next lower grade level is required for all GS-12 assignments.
(2) Assignments. For all GS-12 assignments above the FPL, the higher-level duties must consist of significant scope, complexity (difficulty) and range of variety and be performed by the CLS at least 25% of the time. Candidates at this grade level are in one of the following assignments.
Clinical Laboratory Scientist (Quality Manager). The CLS serves as a consultant, facilitator, trainer, and technical advisor to staff at all levels to ensure facility compliance with clinical laboratory accreditation and regulatory standards that include, but are not limited to, Joint Commission (JC), College of American Pathologists (CAP), and the Office of the Inspector General (OIG). The CLS ensures the laboratory maintains continuous readiness and supports the organization's performance improvement and patient safety programs. The CLS maintains a laboratory performance improvement program, ensures monitoring of components and customer feedback, and interacts with management officials and organizations involved in inter-laboratory quality assurance and proficiency testing. This individual develops, implements, and performs quality management policy review. The CLS advises lab management on quality management concerns that could impact other services and assists with the necessary follow ups. The CLS identifies current lab functions needing improvement and develops a plan with associated individuals to implement change and monitor improvement. The CLS uses comprehensive knowledge for statistical evaluation and analysis and understands laboratory operations and the laboratory's relationship to the organization. The CLS follows laboratory quality control/assurance practices based on policies, procedures, and principles. The individual evaluates and implements new techniques and procedures to address laboratory quality including development of validation plans in terms of equipment, method comparison, and establishment of reference intervals using statistical methods and theoretical knowledge. The CLS provides oversight, guidance, and advice to develop required quality assurance monitors and focused reviews. This individual provides consultative services for laboratory-related root cause analysis, health care failure mode effect analysis, and sentinel events and develops action plans and outcome measures. The CLS establishes processes to monitor compliance with policies, identify patterns and/or trends, and ensure findings from quality management activities and performance improvement initiatives are used to redesign systems to improve quality. The CLS implements surveillance procedures to monitor variables that affect quality of services. The CLS is skilled in evaluating, interpreting, and teaching others to use quality control procedures and implement corrective actions.
Knowledge, Skills, and Abilities. In addition to the experience or education above, the candidate must demonstrate the following KSAs:

• Knowledge of the concepts, principles, and practices of medical technology sufficient to perform the full range of duties involved in planning, coordinating, and evaluating laboratory services.
• Knowledge of accrediting agencies and regulatory requirements pertaining to laboratory operations.
• Knowledge of laboratory operations and relationships to the organization.
• Skill in applying laboratory quality control/assurance policies, procedures, and principles and safety practices and regulations.
• Ability to apply quality management performance improvement principles, methodology, and processes to develop and manage a clinical laboratory quality management program.
• Ability to apply statistical evaluation and analysis to quality assurance data and implement corrective actions when indicated.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is GS-12, which is the actual grade at which an applicant may be selected for this vacancy.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Area of Consideration - Eligible applications will be reviewed and referred in the following order of consideration:

1. Current, permanent employees of the Bronx VA Medical System and Past/Current/Upcoming VHA HPT Graduates (Facility) and (Health Professions Trainee)
2. Current, permanent employees of the Department of Veterans Affairs (Agency)
3. Current, permanent employees of other Federal agencies (HT38 Other Federal Employees)
4. All other applicants

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.

Creditable Experience. To be creditable, the experience must have required the use of knowledge, skills, and abilities associated with current CLS practices. The experience satisfying this requirement may be paid or non-paid employment as a CLS in the health care field. Research laboratory experience does not fulfill this requirement.

Part-Time Experience. Part-time experience is creditable according to its relationship to a full-time workweek. For example, an individual employed 20 hours per week, or on a half-time basis, would receive 1 full-time workweek of credit for each 2 weeks of service.

Quality of Experience. Qualifying experience must be at a level comparable to CLS experience at the next lower grade level of the position being filled. For all assignments above the full performance level (FPL), the higher-level duties must consist of significant scope, administrative independence, complexity, and range of variety as described in this standard at the specified grade level and be performed by the incumbent at least 25% of the time.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

To apply for this position, you must provide a complete Application Package which includes:

• Resume

Special Note for Applications: To complete your application, please use the following link https://vacareers.va.gov/wp-content/uploads/sites/5/Resume.docx to download the standard Clinical Resume Document. This one-page document does not need to be modified and must be uploaded into the two-page restricted 'Resume' document upload field.

Your full resume/CV may be uploaded without page limitation into the 'Other' document upload field.

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), etc.

• Cover Letter
• DD-214/ Statement of Service
• Disability Letter (VA)
• Full Resume/CV
• Generalist certification as an MLS or an MT given by ASCP BOC/BOR or AMT
• Categorical certification or Specialist certification by ASCP or AMT
• Performance Appraisal
• Professional Certification
• Resume
• Separation Notice (RIF)
• SF-15
• SF-50/ Notification of Personnel Action
• Transcript

Exception for Non-Certified Applicants.

• Applicants who do not currently hold valid certification may be hired by VA and actively work toward their certification if they meet one of the routes identified in Appendix A on page 33 of the qualification standard linked here: https://department.va.gov/employees/wp-content/uploads/sites/63/2025/09/0644-ClinicalLaboratoryScientistformerlytitledMedicalTechnologist.pdf that makes them eligible to take the MLS certification exam through the ASCP BOC or the MLS certification exam through AMT Certification Agency.
• Non-Certified applicants who otherwise meet the eligibility requirements for licensure may be given a temporary appointment CLS under the authority of 38 U.S.C. § 7405(c)(2).
• Non-Certified individuals may only provide care under the supervision of a certified CLS at or above the FPL.
• Non-certified individuals may only be appointed at the entry level (GS-7) and may not be promoted/converted until certification is obtained.
• Temporary appointments of non-certified CLS may not be extended beyond 2 years or be converted to a new temporary appointment.

Failure to Obtain Certification. In all cases, CLSs must actively work to meet requirements for certification starting from the date of their placement into the occupation. At the time of appointment, the Human Resources (HR) Office staff, in collaboration with the supervisor, will provide the employee with the written requirements for certification, including the time by which the certification must be obtained and the consequences for not becoming certified by the deadline. Failure to obtain certification during this time period may result in separation from employment.

Loss of Credential. If an employee fails to maintain the required certification, management officials, in collaboration with HR Office staff, must immediately remove the employee from duties and responsibilities associated with this occupation. This may also result in separation from employment.

If a CLS currently has, or ever had, their CLS certification revoked, suspended, denied, restricted, limited, or issued/placed in a probationary status, HR Office staff must appoint them according to the provisions in VA Handbook 5005, Part II, Chapter 3, Section B, paragraph 16.

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