Contract Specialist/Administrative Assistant NF4

Department of the Navy

U.S. Marine Corps

QUANTICO MARATHON

Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

This job is open to

The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

Open to Public

Duties

Serves as the Contract Specialist for the Marine Corps Marathon Organization (MCMO). Assists in the overall management and administration for a variety of services, materials, and supplies. Incumbent resolves various problems associated with the administrative and clerical work in performing the following duties.

Serves as the administrative contact for pre-award and post award of MCMO contracts. Assure actions are prepared and submitted in a timely manner in accordance with regulatory criteria and policy. Perform a variety of duties to include maintaining status logs and file control over projects until completion of the contract. Maintains log of project status at various stages of the contracting process until project completion and close out. Maintain project archives for regulatory required periods of time. Ensures Contracting Officer Representatives (COR)s are provided with a copy of all documents relating to each contract. Provide administrative support to COR(s) in such areas as contract administration, file management, training, scanning, copying, and maintaining electronic and hard copy filing systems, and a variety of other administrative functions. Maintain a Warranty database for all contract actions completed, if applicable. Receive input from CORs for preparation of requests for contract modifications; prepare in final form and coordinate with budget as necessary for approval of additional funds. Track and archive submittals through the approval process and notify COR(s) of status. Maintain a current record of obligations and expenditure on each contract. Ensure expenditures do not exceed authorized funding. Track closed contract actions for reporting need for de-obligation of funds.

Determines availability of potential suppliers and develops new sources of supply. Reviews contract terms, technical specifications and identifies special requirements. Issues requests for information, quotations and proposals. Submits quotes and Statement of Work and purchase order content to the Contracting Office. Submits payment requests/invoices after COR approval to the Contracting Officer for payment and ensures vendors are paid. Makes credit card purchases and reconciles monthly to submit statements to the Contracting Office. Will make purchases in person and online in accordance with DOD regulations at government approved businesses utilizing purchasing card. Keeps expense tracker to ensure budget compliance and prepares expenditure reports to the Business Manager for the MCCS CFO. Assists with budget preparation.

May prepare and maintain operational and organizational charts, spreadsheets, presentations, and reports for the MCMO. Prepare a variety of other documents such as memorandums, letters, meeting agendas/meeting minutes, forms, briefing materials, flowcharts, and handouts from oral instructions or rough draft. Utilize software such as Excel, Access, Power Point, or Word to gather and present data.

May be required to travel to attend MCMO races, meetings, and expos to promote races and events. May assist in preparations for MCMO races and events by setting up cones, tents, start and finish lines and other race requirements. May observe race protocol and practices by attending other races within the running industry and learning how they prepare, plan and execute races. May be required to stand for extended periods of times.

Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner.

Requirements

Conditions of employment

See Duties and Qualifications

EVALUATIONS:

Qualifications

Three years experience demonstrating knowledge of the organizations, program objectives, technical requirements of assigned commodities or services, business practices and sources of supply. Knowledge of a limited range of contract types, required clauses, and special provisions to carry out procurement actions.

Knowledge of the procurement process, the activity's procurement needs, market sources, and related business practices, operations, and structures to identify contractual opportunities for small and disadvantaged businesses. Knowledge of procurement statutes, Executive Orders, policies and regulations.

Must have the ability to communicate both orally and in writing. Must have excellent organizational skills. Must possess and maintain a valid State Driver¿s License.

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.secnav.navy.mil/donhr/Site/Pages/No-Fear-Act.aspx

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents:

*Education/certification certificate(s), if applicable.

*If prior military, DD214 Member Copy

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:

• Stability of Federal Civilian Service

• People with passion for doing work that matters

• Quality of Work Life Balance

• Competitive Pay

• Comprehensive Benefit Packages

• Marine Corps Exchange and Base Facility Privileges

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

Required Documents

Varies - Review "OTHER INFORMATION"

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applications must be submitted online via the MCCS Careers website.

Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

Agency contact information