Court Reporter Coordinator Job in Miami, FL

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

The incumbent monitors the production of transcripts, processes invoices and vouchers for payment, assists attorneys and the public with transcript related requests, as well as identifies and oversees the requests for and fulfilment of contract court reporter and transcript services.

Responsibilities

• Schedule court reporting services daily and make any needed adjustments in scheduling and assignments as circumstances require.
• Monitor court reporter daily assignment distribution; adjusts individual scheduling and assignments to balance reporter workloads where practical.
• Confirm court reporter acknowledgement of their daily assignments.
• Identify potential court reporter coverage gaps; request approval to arrange for contract court reporter services to meet U.S. District Judge court reporter requests.
• Ensure official court reporters and contract reporters adhere to Judicial Conference requirements.
• Serve as Contracting Officer's Technical Representative (COTR) regarding contract court reporting and transcript fulfilment and invoice review.
• Monitor the court reporter group e-mail box & regular mail twice daily for incoming transcript requests and initiate the timely assignment of transcripts to court reporters.
• Assist attorneys and the public on the correct forms used to request transcripts.
• Prepare correspondence in response to inquiries concerning transcript processes.
• Assign Circuit and CJA transcript requests to court reporters; initiate CJA authorization. process and provide first look review of CJA-24 transcript vouchers.
• Audit CJA, Official and Contract court reporter invoices for billing of transcripts and contract hours to determine compliance with contract rates or applicable fee schedules.
• Work with Records Dept. to acquire electronic sound recordings for transcript requests.
• Upload Digital Audio Recording (DAR) to designated web site, monitor media manager to download audio for court reporters assigned to complete DAR transcript requests.
• Create and maintain records regarding which reporters covered any given hearing.
• Work with IT and others to ensure new court reporters receive training on court specific systems (i.e., court reporter calendar assignment and notification process, CM/ECF docket search, CJA eVoucher authorization and vouchers, AO reporting requirements, "the box", remote proceeding courtroom connections, etc. and courtroom procedures.
• Acquire and maintain proficiency in CM/ECF, ECRO and other related applications.
• Perform other related duties, as assigned.

Requirements

Conditions of Employment

https://www.flsd.uscourts.gov/employment-info.

How You Will Be Evaluated

Required Documents

How to Apply

Submit the completed application package. The required items must be consolidated into one pdf document in the order listed below. Follow the below link to apply: https://www.flsd.uscourts.gov/content/employment-application.

The above link is only applicable to this vacancy. Announcement Number: 2024-CLK-28

A complete Application includes all items listed below: 1. Cover letter outlining the extent to which you possess the knowledge, skills and abilities listed in the Qualification Requirements section. 2. Detailed resume and salary history 3. AO78 Application for Judicial Employment. The application can be found on our web site: https://www.flsd.uscourts.gov/how-apply-position.

Next steps

The court will screen all applications and the best-qualified applicants will be invited for personal interviews.