Summary
The Court Reporter Coordinator oversees the assignment and reassignment of court reporters and contract court reporters ensuring a fair and equitable distribution of workload with respect to hours and days in court for official court reporters and transcript requests.
This job is open to
Clarification from the agency
A Sensitive Background Investigation is required for this position.
Duties
The incumbent monitors the production of transcripts, processes invoices and vouchers for payment, assists attorneys and the public with transcript related requests, as well as identifies and oversees the requests for and fulfilment of contract court reporter and transcript services.
Responsibilities
- Schedule court reporting services daily and make any needed adjustments in scheduling and assignments as circumstances require.
- Monitor court reporter daily assignment distribution; adjusts individual scheduling and assignments to balance reporter workloads where practical.
- Confirm court reporter acknowledgement of their daily assignments.
- Identify potential court reporter coverage gaps; request approval to arrange for contract court reporter services to meet U.S. District Judge court reporter requests.
- Ensure official court reporters and contract reporters adhere to Judicial Conference requirements.
- Serve as Contracting Officer's Technical Representative (COTR) regarding contract court reporting and transcript fulfilment and invoice review.
- Monitor the court reporter group e-mail box & regular mail twice daily for incoming transcript requests and initiate the timely assignment of transcripts to court reporters.
- Assist attorneys and the public on the correct forms used to request transcripts.
- Prepare correspondence in response to inquiries concerning transcript processes.
- Assign Circuit and CJA transcript requests to court reporters; initiate CJA authorization. process and provide first look review of CJA-24 transcript vouchers.
- Audit CJA, Official and Contract court reporter invoices for billing of transcripts and contract hours to determine compliance with contract rates or applicable fee schedules.
- Work with Records Dept. to acquire electronic sound recordings for transcript requests.
- Upload Digital Audio Recording (DAR) to designated web site, monitor media manager to download audio for court reporters assigned to complete DAR transcript requests.
- Create and maintain records regarding which reporters covered any given hearing.
- Work with IT and others to ensure new court reporters receive training on court specific systems (i.e., court reporter calendar assignment and notification process, CM/ECF docket search, CJA eVoucher authorization and vouchers, AO reporting requirements, "the box", remote proceeding courtroom connections, etc. and courtroom procedures.
- Acquire and maintain proficiency in CM/ECF, ECRO and other related applications.
- Perform other related duties, as assigned.
Requirements
Conditions of Employment
https://www.flsd.uscourts.gov/employment-info.
Qualifications
Requires a minimum of one year of specialized experience. Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
Preferred Qualifications: Excellent computer skills.
Education
This job does not have an education qualification requirement.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Please read the "Next steps" section for more information.
How to Apply
Submit the completed application package. The required items must be consolidated into one pdf document in the order listed below. Follow the below link to apply: https://www.flsd.uscourts.gov/content/employment-application.
The above link is only applicable to this vacancy. Announcement Number: 2024-CLK-28
A complete Application includes all items listed below: 1. Cover letter outlining the extent to which you possess the knowledge, skills and abilities listed in the Qualification Requirements section. 2. Detailed resume and salary history 3. AO78 Application for Judicial Employment. The application can be found on our web site: https://www.flsd.uscourts.gov/how-apply-position.
Next steps
The court will screen all applications and the best-qualified applicants will be invited for personal interviews.
|