Courtroom Services Administrator Job in Phoenix, AZ

Vacancy No. 25-38 Department U.S. Courts
Salary $74,158.00 to $120,518.00 Grade 28 to 28
Perm/Temp Permanent FT/PT Full-time
Open Date 1/31/2025 Close Date 2/28/2025
Job Link Apply Online Who may apply Public
Locations:
Phoenix, AZ


Summary

The United States District Court for the District of Arizona is accepting applications from qualified candidates for a full-time Courtroom Services Administrator in the Phoenix division.

This job is open to

Clarification from the agency

NOTE: Applications are ONLY accepted on the District of Arizonaâs employment website. For information and details regarding this position and to apply, visit our website at

Duties

POSITION OVERVIEW
The United States District Court for the District of Arizona is accepting applications from qualified candidates for a full-time Courtroom Services Administrator in the Phoenix division. The Courtroom Services Administrator reports directly to the Chief Deputy Clerk and is primarily responsible for oversight of all functions performed by the courtroom deputies and magistrate judge courtroom clerks.

The incumbent performs supervisory work related to the full range of courtroom duties and will be responsible to assist in the formulation, implementation, and assessment of courtroom service policies, as well as other operational practices and procedures. The incumbent will provide leadership and direction in various capacities, including but not limited to workload distribution, project management and employee development. This position involves the application of district specific technical knowledge related to the work being supervised, and professional or supervisory skills related to leading a team of employees to accomplish the work.

REPRESENTATIVE DUTIES
* Supervises subordinate staff. Monitors and reviews the work of subordinate staff ensuring the work is accomplished within established performance standards and timelines.

* Analyzes current courtroom services procedures, best practices from other districts, rules and requirements, and stakeholder interests in order to recommend process improvement initiatives to the Chief Deputy Clerk.

* Acts as subject matter expert regarding courtroom coverage, coordinating courtroom hearings, managing judges' cases, calendaring, monitoring deadlines, monitoring filing of pertinent documents, and timely responses to judicial orders, and courtroom staff training.

*Assesses workflow history and patterns to ensure effective work distribution according to staffing limitations, adequate coverage, transparency, and uniformity in practice; manages unit work product to ensure accuracy of information.

* Recommends and facilitates corrective and disciplinary actions in consultation with the Chief Deputy Clerk, when necessary.

* Performs various personnel tasks including but not limited to the maintenance of staff time and attendance records, interviewing, and selecting staff, drafting, and facilitating performance reviews, and administering performance improvement plans.

Requirements

Conditions of Employment

  • BACKGROUND INVESTIGATION OR CLEARANCE

SPECIAL REQUIREMENTS:

DRUG TESTING

Qualifications

MINIMUM QUALIFICATIONS

* Proven ability to provide leadership in a supportive and encouraging manner.
* Ability to plan, coordinate and schedule work operations and leave schedules.
* Ability to evaluate employee performance in a fair and consistent manner.
* Excellent organizational and time management skills.
* Ability to exercise sound, independent judgment.
* Excellent customer service skills.
* Excellent written and oral communications.
* Ability to interact with a wide variety of people in a professional and courteous manner.

At the CL-28 level, applicants must have a minimum of three years of progressively responsible administrative, technical, professional, supervisory or managerial experience that provided an opportunity to gain skill in developing interpersonal work relationships needed to lead a team of employees; the ability to exercise mature judgment; and knowledge of the basic concepts, principles, and theories of management and the ability to understand the managerial policies applicable to the court, including one year of specialized experience at or equivalent to CL-27.

TECHNICAL QUALIFICATIONS:

PREFERRED QUALIFICATIONS
Preference may be given to applicants with a bachelor's degree, preferably in business or public administration or court management. Preference will be given to candidates with prior court experience.

Education

EDUCATION:

High school diploma or equivalent. Bachelor's degree preferred.

Additional information

This job is being filled by an alternative hiring process and is not in the competitive civil service.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

You may participate in the Federal Employees Health Benefits program, with costs shared with your employer. More info: http://www.usajobs.gov/jobextrainfo.asp#FEHB.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.

Required Documents

Applicants must submit the following with their online applications:

* Cover letter that supports your work experience as it relates to the position.
* Resume that includes complete work and salary history, and education.
* Your two most recent performance evaluations (preferred) OR two letters of recommendation if evaluations are not available.

Attachments should be submitted only as Microsoft Word or Adobe Acrobat (PDF) documents. Other formats are not acceptable.

Applications will be considered complete when the online application and all required attachments (in proper format) are received by the Human Resources Division. Applications and/or attachments received after the closing date may not be considered.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

For information and details regarding this position and to apply, visit the District of Arizona employment website at https://www.governmentjobs.com/careers/azduscourts/jobs/4814866/courtroom-services-administrator to submit an online application, including the items listed above.

Agency contact information

District of Arizona Human Resources
Address
U.S. District Court, District of Arizona
401 W. Washington St.
Phoenix, AZ 85003
Phoenix, Arizona 85003
US

Next steps

Peference given to applications received by February 21, 2025.

After we receive application packages (including all required documents) to the District of Arizona employment website at https://www.governmentjobs.com/careers/azduscourts/jobs/4814866/courtroom-services-administrator we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, applications will be referred to the hiring manager who will determine who may be contacted for an interview.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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