DEPUTY FINANCIAL MANAGER

Clarification from the agency

1. All current Washington National Guard T5 employees (internal), clearing priority placement candidates first. 2. All current Washington National Guard T32 employees (internal), clearing priority placement candidates first.

A GS-0505-12, DEPUTY FINANCIAL MANAGER:

• Directs financial management policy in support of the ARNG installation. Maintains statutory responsibility for the proper obligation, accounting, disbursement, and administrative control of al federal funds allocated to the state. Determines the impact; and implements courses of action regarding projected DoD, Department of Army (DA), National Guard Bureau (NGB), Inter-Service,and non-DoD governmental programs; that affect ARNG plans, policies, and missions. Ensures the full disclosure of accounting information, sound reporting methods, and analytic interpretation of financial posture. Establishes and directs financial policies to ensure compliance with fiduciary responsibilities, statutory requirements, regulations, procedures, national and local policies enabling the optimum use and control of financial resources.
• Serves as a financial advisor and the technical expert to the state Adjutant General (AG),USPFO, senior staff management, major subordinate commands, and the Program Budget Advisory Council. Provides advisory services through briefings, conferences, advisory committee meetings, etc, on a regular basis. Advises, supports and facilitates management decisions concerning financial considerations, such as the availability and appropriate use of federal funds. Based upon reports and data derived from financial systems, analyzes strengths and deficiencies, advises, and makes recommendations to the USPFO, primary staff, Chief of Staff and the AG. Assures the AG's priorities are integrated in and supported by the financial plan.Recommends to the USPFO actions to be taken regarding the implementation of the financial plan.Provides significant and critical input to the development of NGB policy.
• Determines the significant impact of projected DOD, DA, NGB and other government programs affecting the state ARNG's fiscal policies. Implements appropriate courses of action as best suited for the state. Serves as an advisor to the AG on projects involving local, state and other Federal agencies.
• Serves as the certification officer for all ARNG disbursements and is pecuniary liable for these disbursements. Interprets the legality and propriety of all payments. This position is responsible for official auditable financial records for the state.
• Develops, coordinates and organizes an integrated system of financial services, including budgeting, accounting, financial analysis, operational review, accounts payable, military pay,civilian pay, travel, government travel card program, and financial management reporting.
• Writes, implements and maintains an effective system of financial management controls for the state ARNG. Ensures accurate accountability for federal funds and provides full disclosure of financial actions in compliance with statutory requirements, regulations, directives, procedures,national and local policies. Recognizes potential problem areas through detailed risk analysis and vulnerability assessments to determine requirements for special management control studies and operational reviews. Recommends to the USPFO reviews by the Inspector General (IG), external audit agencies, and investigative services.
• Provides oversight to the budget process, including planning, programming, budgeting, allocation and execution of funds. Reviews annual appropriation and authorization legislation to determine congressional intent. Reviews and interprets higher headquarters' orders, guidelines and directives, and policies and precedents to assess impact on state programs. Prepares budget requests consistent with guidance issued by NGB. Advises Program Managers (PMs) on the appropriate use of discretionary funds consistent with fiscal law.
• Certifies funds and coordinates the receipt of Funding Authorizations Documents for the state ARNG Comptroller. Develops, coordinates and distributes Funding Allocation Targets to division and PM accounts using the State Automated Budget System and the State Accounting and Reservation System. Produces monthly reports and summary reports on annual funding programs and allotment for these accounts to PMs, senior management, the Chief of Staff, the Adjutant General and NGB. Responsible for the budgetary planning and programming timetables for new and modified programs, deployments, and mobilizations for the state ARNG. Develops processes and guidance in unique situations without specific guidance.
• Prepares quarterly resource management reports, monthly analysis of finance orders in relation to forecasting expenses and provides narrative explanation of the causes of variances between actual and budge objectives. Develops supplemental guidance and instructions for operating officials on the preparation and submission of budget estimates and ensures a comparable level of funding to estimates and requests.
• Other duties as assigned.(temporary, minor, or incidental tasks)

Conditions of employment

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a trial period.
• Participation in direct deposit is mandatory.
• U.S. Citizenship is required.
• A resume and supporting documents must be submitted (see "How to Apply").
• This position is subject to provisions of the DoD Priority Placement Program.
• Must be able to obtain and maintain the appropriate security clearance of the position.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• Position requires ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• May occasionally be required to work other than normal duty hours; overtime may be required.
• Duties and responsibilities may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.

Qualifications

GENERAL EXPERIENCE:

• Analyze problems to identify significant factors, gather pertinent data, and recognize solutions;
• Plan and organize work; and
• Communicate effectively orally and in writing.

SPECIALIZED EXPERIENCE:
Must have at least 36 months with fundamental working experiences with a validated understanding of the basic principles and concepts of the financial management occupational series and grade. KSA's include:

• Skill in collecting and analyzing data effectively, efficiently, and accurately;

• Ability to plan, direct, and coordinate difficult and complex programs;

• Ability to develop, apply, and adjust financial plans and policies to attain agency objectives;

• Ability to select, develop, and supervise a subordinate staff;

• Ability to establish and maintain effective working relationships, not only with subordinate staff, but with all levels of key management officials, the latter particularly requiring the exercise of tact, ingenuity, and resourcefulness;

• Ability to apply a high level of sound and independent judgment in the solution of financial problems and in the administration of a financial management program;

• A broad knowledge of agency operating programs;

• A broad knowledge of and ability to utilize principles, methods, techniques, and systems of financial management

• Skill in applying procedures and directives by reading and interpreting program material;

• Skill in training, mentoring, and problem solving;

• Ability to make oral and written presentations in a clear and concise manner;

• Ability to clearly enunciate English without impediment of speech that would interfere or prohibit effective communication;

• Ability to write English in reports and presentation formats;

• Ability to communicate clearly and effectively

Supervisory Responsibilities: Experience in managing the function of the work to be performed. Experience which includes leading, directing and assigning work of personnel.

-OR-

1-year equivalent specialized experience to at least the next lower grade level

***Note: If this vacancy announcement indicates Specialized Experience, "1 year equivalent to at least next lower grade level", you must provide your last SF 50, if you are a current or former Federal Employee and you want to be considered under this provision.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. Your responses must be supported by your application package or you may be excluded from consideration for this position. You may also be excluded from consideration if you indicate that you are unwilling to accept the lower grade and determination is made that you are not qualified at the higher grade. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.


Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, as well as the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed above. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities, and other characteristics). NOTE: You do not have to respond to the KSA's separately but your resume should contain sufficient information to demonstrate possession of the KSA's.

• Skill in collecting and analyzing data effectively, efficiently, and accurately;

• Ability to plan, direct, and coordinate difficult and complex programs;

• Ability to develop, apply, and adjust financial plans and policies to attain agency objectives;

• Ability to select, develop, and supervise a subordinate staff;

• Ability to establish and maintain effective working relationships, not only with subordinate staff, but with all levels of key management officials, the latter particularly requiring the exercise of tact, ingenuity, and resourcefulness;

• Ability to apply a high level of sound and independent judgment in the solution of financial problems and in the administration of a financial management program;

• A broad knowledge of agency operating programs;

• A broad knowledge of and ability to utilize principles, methods, techniques, and systems of financial management

• Skill in applying procedures and directives by reading and interpreting program material;

• Skill in training, mentoring, and problem solving;

• Ability to make oral and written presentations in a clear and concise manner;

• Ability to clearly enunciate English without impediment of speech that would interfere or prohibit effective communication;

• Ability to write English in reports and presentation formats;

• Ability to communicate clearly and effectively;

To apply for this position, you are required to submit a complete application package. If you fail to provide this documents/information, you will be marked as having an incomplete application package and will not be considered any further. Resumes must be in your own words. Resumes that are verbatim, from this announcement, will not be considered.

A complete application package includes:

1. Resume must NOT exceed two (2) pages, IAW Merit Hiring Plan and must include:
   • Contact information
     • Full Name
     • Email Address
     • Phone Number
   • Relevant work history that demonstrates specialized experience for the position you are applying to
     • Position Title
     • Organization/Department/Unit
     • Hours worked per week
     • Dates (format must include Month and Year) you were/are employed and physically performing the work.
       • Omit extended leave from your employment history. For example, if you hold a federal job but were on military leave for two years, do not list those two years under that position.
     • Duties performed
     • Series and grade for federal positions, if held
   • Resumes exceeding 2 pages will not be considered. For more guidance please see new resume guidance.
   • If your resume includes the below listed content, it will not be used to make an eligibility/qualification determination, and you will not be considered for this vacancy.
     • Classified or government sensitive information
     • Social Security Number (SSN)
     • Photos of yourself
     • Personal information, such as age, gender, religious affiliation, etc.
2. Do not include encrypted and/or digitally signed documents because they become corrupted and you will not receive credit for submitting them.
3. If you are claiming:
   • Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible must submit the following documentation:- Military Reserve and National Guard Technician PPP Self Certification Checklist (DD 3145-3)- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility- Notice of Separation confirming of eligibility.
   • Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement must submit the following documentation:- Military Reserve and Technician Disability PPP Self Certification Checklist (DD 3145-2)- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility- Notice of Separation confirming of eligibility.
   • Priority Placement Program, DoD Retained Grade Employees must submit the following documentation:-DoD Retained Grade Self Certification Checklist (DD 3145-1)- SF-50 effecting the placement in retained grade status- Copy of the notification letter the employee received (RIF or classification downgrade)
   • Priority Placement Program, Military Spouse Preference must submit the following documentation:- DoD Military Spouse Preference Self Certification Checklist (DD 3145-4)- Sponsor's PCS Orders- Proof of Military member's current active duty status- Marriage Certificate
4. If you believe you are eligible for Veteran's Preference in hiring, you must claim preference and provide supporting documentation.*** To determine if you qualify for Veteran's Preference in hiring, please use the following link provided by the U.S. Department of Labor.
   • Completed SF15, etc. (SF15 is required for 10-point preference) You will not receive 10 point preference without a completed SF15. The SF15 will indicate additional required documents, that you MUST provide with your application to receive 10 point preference.
5. Other support documentation (optional or required based on the vacancy announcement)
   • Cover Letter
   • SF-50 (latest non-award SF-50)
   • Transcript (s)

***For current National Guard/Reserve members, please document your military work experience as follows: (You may adjust the format, so that you do not exceed the two (2) page resume limit, as long as your resume clearly reflects your military employment history.)

List month joined (to/from) based on your enlistment contract (DD4) or (Oath) for Officers. If you have gaps in service, list them separately.

Example:04 Sep 2019 to 03 Sep 2023
Washington Air National Guard
Traditional Member
20 hours per month
POSITIONS TITLE MOS/AFSC
Personnel Superintendent 3S091
Duties

Military Orders During this period: (list multiple periods if everything else is the same: Order Type, Duties, & Purpose

04 Nov 2019 to 03 Dec 2019
40 hours per week
15 Mar 2020 to 14 May 2020
40 hours per week
Type of Order: ADOS/AT/ST/AGR
Order Purpose:
Duties:

***If there are multiple purposes on a single order (ie. BMT then Tech Training/AIT), list specific periods. Example: Order cover 02 Sep 2020 to 12 Mar 2021:

List 02 Sep 2020 to 01 Nov 2020 as BMT and 02 Nov 2020 to 12 Mar 2021 as Tech Training/AIT

Next steps