Deputy Executive Secretary Job in Washington, DC

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

• Senior executives

  Those who meet the five Executive Core Qualifications (ECQs).

Duties

This position leads a team of management and program analysts in ES who facilitate administrative management activities for the Office of the Administrator and associated offices that directly impact the overall operations, programs, and policies of the Agency. The incumbent reports to the Executive Secretary, and works in coordination with ES leadership to support Agency priority objectives as communicated by the Deputy Administrator for Management and Resources (DA-MR) and the Chief of Staff. The incumbent shares office overall operational responsibility with the Deputy Executive Secretary for Operations.

Manages, leads, and directs the staff to conduct authoritative review of the substance of decision documents and correspondence prepared for signature of the Administrator, Deputy Administrators, Chief of Staff, Deputy Chiefs of Staff, and Counselor to ensure conformance with the Administration and Agency policies. Ensures high quality, consistency with current practice, and proper coordination with General Counsel and Assistant Administrators; facilitates executive communications, both internal to USAID and external with other U.S. Government agencies, Congress, nongovernmental organizations, and implementing partners; prepares the Agency's senior leadership for internal and external meetings, including interagency policy meetings; and prepares and supports the Administrator and Deputy Administrators while on official travel, including briefing materials.

The Deputy Executive Secretary serves as the principal deputy, adviser, and alter ego to the Executive Secretary and serves as Acting Executive Secretary during periods of absence.

Supervises employees performing work at the GS-15/FS-1 level and below. Provides administrative and technical supervision necessary for accomplishing the work of the unit. Performs the administrative and human resource management functions relative to the staff supervised.

Provides direction on the development and implementation of reports and other presentations on policy, program planning, and evaluations for the USAID Administrator and fellow USAID senior leadership related to major new initiatives, and issues.

Requirements

Conditions of Employment

Must be a U.S. Citizen.

Must be able to obtain/maintain a Top Secret /SCI clearance.

Position requires incumbent to file OGE-278, Executive Financial Disclosure.

May be required to serve a one-year probationary period.

As a basic requirement for entry into the Senior Executive Service (SES), applicants MUST possess progressively responsible leadership experience that is indicative of senior executive level managerial capability and directly related to the competencies outlined under the Executive Core Qualifications (ECQs) and Technical Qualifications (TQs) below. Typically, experience of this nature will have been gained at or above the GS-15 grade level in the Federal service, or its equivalent with state or local government, the private sector, or nongovernmental organizations. Applicants must provide detailed evidence of experience for each of the ECQs and TQs listed below. These ECQ and TQ statements will assist reviewing officials in determining the best qualified candidates to refer to the selecting official. Qualifications and experience determinations will be based only on the information you submit. FAILURE TO MEET OR FULLY ADDRESS ANY ONE OF THE MANDATORY ECQS AND TQS WILL ELIMINATE A CANDIDATE FROM FURTHER CONSIDERATION.

**If you can claim Noncompetitive status-you are a current or reinstatement eligible Career SES or a graduate of an Office of Personnel Management (OPM) approved SES Candidate Development Program (CDP) and your ECQs have been certified by OPM's Qualifications Review Board (QRB)-you are not required to respond to the ECQs. However, you MUST submit supplemental statements addressing all mandatory TQs. Current and reinstatement eligible SES must include with your application a copy of your SF-50, Notification of Personnel Action, documenting your SES Career Appointment. CDP graduates must include a copy of your OPM CDP graduation certificate or other proof that your ECQs have been QRB certified.**

How You Will Be Evaluated

Required Documents

How to Apply

PLEASE NOTE: ALL OF THE REQUIRED DOCUMENTS MUST BE SUBMITTED ONLINE BY 11:59 PM Eastern Time (ET) ON THE CLOSING DATE OF THIS ANNOUNCEMENT. USAJobs Resume Builder resumes will not be accepted for this position. You must upload all of the required documents. To apply, click the "Apply Online" button in the announcement and follow the prompts to the Career Connector website. If you are unable to apply online, call the Agency Contact listed in this announcement before noon ET on the closing date. Along with a resume and complete online Assessment Questions, provide narrative statements individually addressing each of the ECQs and TQs, not to exceed two pages for each ECQ and no more than three pages for each TQ. The narrative statements should demonstrate the necessary level of management skills, characteristics, qualities, specialized knowledge, and technical competence
that would indicate successful performance in the SES. Keep in mind that each ECQ and TQ are unique qualifications. Do not write "Refer to Resume" or refer the reviewer to any other part of your application to explain your answer. Applications directing the reviewer to search within the application or to "See Resume" will be rated as incomplete. Additionally, applications that do not include narrative statements addressing each ECQ and TQ separately will be rated incomplete. ECQ narrative statements should be
written in the Challenge, Context, Action, Results (CCAR) model format, as provided by OPM's Guide to SES Qualifications. ECQs should focus on relevant experience, education and training accomplishments gained within the last 10 years. Each accomplishment should be clear, concise, and emphasize your level of responsibilities, the scope and complexity of programs managed, and results of your actions. For specific information and guidance on the ECQ requirements, the CCAR model, and examples of good qualifications statements, refer to OPM's Guide to SES Qualifications at SES Qualifications

Additional information on ECQs is available at OPM ECQs

Next steps

After a review of your application materials, your applicant status will be updated online at www.usajobs.gov. If you are moved forward to the next stage in the applicant process, you may be contacted by the hiring office.