Summary
About the Position: You will serve as the Director, Personnel and Administration (J1) located in the Defense Health Agency (DHA) in the Office of the Assistant Secretary of Defense for Health Affairs (OASD(HA)), Office of the Under Secretary of Defense for Personnel and Readiness (OUSD(P&R)). This position reports directly to the Assistant Director, Resources and Personnel Integration.
This job is open to
Clarification from the agency
All U.S. Citizens
Duties
- Oversee and advise on all matters relating to the personnel, administration, and management support functions of the Defense Health Agency (DHA).
- Oversee workforce requirements, resources, and development to sustain readiness of the medical force geographically dispersed worldwide.
- Oversee the administrative control and management to support the infrastructure of the Defense Health Headquarters which includes facility management, personnel security, and administration.
- Plan, develop, direct, and evaluate a comprehensive human capital program to support the mission and program activities of the DHA Headquarters and subordinate organizations.
- Provide support to the Service Component Medical Headquarters of the Army, Navy, Air Force Offices of the Surgeons Generals, Army Medical Command and the Bureau of Navy Medicine and Surgery
- Provide leadership and direction to the management and oversight of a worldwide DHA workforce in excess of 52,000 civilians employees and approximately 70,000 military personnel.
- Support, promote and defend all administrative programs and resources within DHA to the Department of Defense, Service Medical Departments, and other Federal organizations. Manage an annual operating budget of approximately $178M.
- Administer personnel management programs, provide advisory services for all civilian and military personnel and manage personnel readiness, training, and development issues.
- Review and analyze management policies and practices, operational processes, and make required determinations to stimulate/initiate management improvements and modifications.
- Participate and support senior leaders in the development and formulation of new programs and evaluation of existing programs with emphasis on efficient utilization and development of human resources to assure the greatest probability of success.
- Develop long-range planning with particular emphasis on commitment of headquarters human capital resources as well as those regarding the DHA’s responsibilities and relationships with various organizations, both public and private.
Requirements
Conditions of Employment
- Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
- You will be required to obtain and maintain an interim and/or final Top Secret/SCI security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
- You will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/.
- You will be required to complete ethics orientation within three months of appointment and submit a Public Financial Disclosure Report, OGE-278e within 30 days of appointment.
- You will be required to sign the Reassignment Rights and Obligations Agreement as a condition of appointment into the SES in accordance with DoD Directive 1403.03.
- You must submit to a drug test and receive a negative drug test before you can be appointed into this position. Designated and/or Random Drug Testing required.
- You will serve a one-year probationary period unless you have previously completed the probationary period in the SES.
Qualifications
Who May Apply: US Citizens
In order to qualify, you must meet the requirements described below. Be sure to carefully read this announcement to see if additional information is required and how it should be submitted.
QUALIFICATIONS REQUIREMENTS: Applicants will be assessed against qualifications which fall into two areas: Executive Core Qualifications (ECQs) and Mandatory Technical Qualifications (MTQs). Failure to provide a separate narrative statement which describes fully and concisely how your experience meets the competencies described in the Executive Core Qualifications (ECQs) and Mandatory Technical Qualifications (MTQs) will eliminate you from consideration.
EXECUTIVE CORE QUALIFICATIONS: You will be assessed against the Executive Core Qualifications (ECQs). They are designed to assess executive experience and potential - not technical expertise. They measure whether you have the broad executive skills needed in a variety of senior executive positions. Failure to meet a qualification requirement will disqualify an applicant. (Each must be addressed separately in your Supplemental Narrative Statement. The ECQs must not exceed 10 pages.) You are required to respond to all ECQs. If you fail to do so, you will be rated ineligible. When responding to the Executive Core Qualifications (ECQs), you must clearly show that you possess the experience, knowledge, skills and ability to perform the duties of this position by submitting narrative responses in which you detail your experience in each of the ECQs. Your examples should be clear and emphasize your level of responsibilities, scope and complexity of programs managed, program accomplishments with results of your actions, policy initiatives and level of contacts. You should limit your narrative to two pages per ECQ and address each ECQ separately. More information on these core qualifications is available at: http://www.opm.gov/ses/recruitment/ecq.asp
The ECQs describe the leadership skills needed to succeed as an SES: they also reinforce the concept of an "SES corporate culture." Refer to the OPM Guide to SES Qualifications for specific information and guidance on the ECQ requirements, the Challenge-Context-Action-Result (C-C-A-R) model, and examples of good qualifications statements at the website: https://www.opm.gov/policy-data-oversight/senior-executive-service/reference-materials/guidetosesquals_2012.pdf
(Note: Current career Senior Executive Service (SES); former career Senior Executive Service (SES) who are reinstatement-eligible; and graduates of OPM-certified Candidate Development Programs are not required to address the ECQs but must address the Mandatory Technical Qualifications.)
ECQ 1 - Leading Change: This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.
ECQ 2 - Leading People: This core qualification involves the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.
ECQ 3 - Results Driven: This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.
ECQ 4 - Business Acumen: This core qualification involves the ability to manage human, financial, and information resources strategically.
ECQ 5 - Building Coalitions: This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.
MANDATORY TECHNICAL QUALIFICATIONS: (Each must be addressed separately in your Supplemental Narrative Statement. You are required to respond to all of the technical qualifications. If you fail to do so you will be rated as ineligible. Each MTQ must not exceed 2 pages.)
- Demonstrate knowledge of and executive level experience in applying guidelines and business constructs regarding administrative practices, human resources and personnel, manpower, hiring practices, labor management and employee relations, budget planning, programming, and execution, and business process reengineering.
- Demonstrate ability to effectively lead and work at the executive level in a highly complex multi-service environment. Must have a strong background with uniformed multi-service leaders, civilian labor relations, Union relations, negotiations, contract resolution, and understanding of labor laws and regulations.
- Extensive in-depth knowledge of federal, legislative, and regulatory policies and procedures, at the senior level, that govern the business imperatives, human resources, manpower, requirements modeling, contracting and logistical systems, and processes relative to strategically planning for, developing, acquiring, deploying, and maintaining a broad array of administrative and management programs.
DoD Joint Enterprise-Wide Experience Statement: In addition, DoD requires an Enterprise Perspective. This individual must have the ability to apply a broad point of view and an awareness and understanding of individual or organizational responsibilities in relation to DoD or government-wide strategic priorities is required. Executives must demonstrate ability to work with internal and external partners to support national security objectives. This perspective is typically gained through a variety of diverse work experiences. A separate narrative statement is not required. This information should be embedded within the application package (Resume, Technical Qualifications and Executive Core Qualifications).
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
Education
This job does not have an education qualification requirement.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Applicants will be evaluated on the quality and extent of your accomplishments, experience, and education. Your application will be evaluated by a rating and ranking panel. Highly qualified candidates may undergo an interview and a reference check. The Office of the Secretary of Defense Executive Resources Board will review results and make recommendations on final selections to the appointing authority. Unless you have already been certified by the Office of Personnel Management (OPM) Qualifications Review Board (QRB), your ECQs must be certified by the OPM QRB before your appointment can occur.
If selected, you may be required to provide supporting documentation.
All qualifications requirements must be met by the closing date of this announcement.
Required Documents
To apply for this position, you must provide a complete Application Package. Applicants who do not provide supporting documentation that fully support their claims will not be referred to the hiring manager. Cover letter is optional. A complete Application Package includes:
1. Your Resume. In addition to your written statements addressing the Executive Core Qualifications, the Mandatory Technical Qualifications, and other qualifications as applicable, submit a complete resume to describe your qualifications (preferably not to exceed five pages). Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume, but it is acceptable to provide else wherein your application package: employer's name, starting and end dates (Mo/Yr), hours per week, and pay plan, series and grade level (i.e., GS-0201-14) for relevant federal experience.
2. Mandatory Technical Qualifications (MTQs): Separate narrative statements specifically addressing each mandatory technical qualification. This statement should not exceed two pages per MTQ.
3. Mandatory Executive Core Qualifications (ECQs): A narrative statement specifically addressing each individual ECQ using the Challenge-Context-Action-Result Model. Total ECQ write-up should not exceed 10 pages. In lieu of the narrative statement, current career SES members, SES reinstatement eligibles, and Candidate Development Program graduates must provide the documentation in item #4.
4. Copy of the Notification of Personnel Action (SF-50): Must submit most recent SF-50. Current and former career SES members must provide an SF-50 showing their status or reinstatement eligibility. Candidates who have successfully completed an Office of Personnel Management approved SES Candidate Development Program must submit a copy of their ECQ certification.
Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required. If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package.
Is there a basic education requirement for this position? Are you using education as a substitute for some or all of the experience requirement? Check the Education section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees must be supported by unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. You may submit a copy of your degree(s) if specific coursework does not have to be verified. Claims for approved "grandfather" clauses must be fully supported with documentation.
NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
How to Apply
To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 11:59 PM (EST) on 10/08/2024 to receive consideration.
- To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (https://apply.usastaffing.gov/ViewQuestionnaire/12549306).
- Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
- After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
- You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
- It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.
- Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/
Next steps
If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.
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