EVENTS PROGRAM COORDINATOR

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties and Responsibilities:

• Applying knowledge of the organization, its functions, and regulations, the incumbent of the position carries out a wide variety of event programming duties related to the Force Support Squadron organization and its mission.
• Plans and coordinates the day-to-day administrative and operational activities of a narrowly defined set of funded activities within the Peterson Hub.
• The program/project is usually focused to a single purpose or service oriented and may exist as a subset of an integrated program activity.
• Duties typically include the planning and administration of events, budget, and/or other associated transactions for program implementation and administration; incumbent is the operational/administrative liaison of program marketing and reporting of the Hub's event functions.
• Provides specialized administrative support in the development, implementation, and marketing of program/project function. Works closely with the Food and Beverage Manager and Catering Support Coordinator on day-to-day programmatic, operational, and administrative matters related to the fulfillment of the organization's mission.
• Plans and coordinates the details for recurring and non­recurring activities for the HUB Events Program, as to make maximum use of the facilities, services, and other resources. Events include: Hub activities, base picnics, and in-brief socials, icebreakers receptions for evaluation teams, military and civilian ceremonies and other related events and programs.
• Coordinates activities of support staff engaging in the implementation and administration of program objectives.
• Follows up the reviewing and consolidating of after-action reports and submits recommendations to Hub management.
• Coordinates with Marketing Director the necessary publicity and sponsorship projects in support of HUB events.
• Solicits paid entertainment and various other resources in support of events.
• Establishes necessary budgets and coordinates with appropriate contacts to secure funding.
• Accounts for funds received and expended, and makes recommendations to supervisor for improvements in funding additional personnel, supplies, equipment, and facilities to operate or promote special event activities and programs.
• Plans, coordinates, and participates in event set-up and tear down duties.
• May perform other related duties as assigned.
• Position is a position of trust.

Performs other related duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/13085747

Conditions of employment

• This position requires the incumbent to complete a background investigation with favorable results.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 10/14/2026

Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
Must have experience that shows progressively, responsible, administrative, professional. technical, or other work which has provided a general knowledge coordinating events. Must have experience which demonstrates the ability to plan and organize social functions of large group of people. Experience scheduling special events. catering. and knowledge of marketing promotional concepts is required. Substitution for general experience: a four-year degree from an accredited college with a major in Hospitality or Event Management may be substituted for the general experience. Must be able to obtain a food handler's certificate and/or complete food handler's training Must be able to communicate clearly with customers and possess skill dealing with the public. Must be able to read, \\T1te, and speak English. Must be able to work independently and be subject to an irregular tour of duty Must be able to satisfactorily complete a Tier I National Agency Check with inquiries (NACI)

You will be evaluated on the basis of your level of competency in the following areas:

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting document will be evaluated against the qualifications of the position.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.

Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:

• Resume

Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

• Cover Letter
• DD-214/ Statement of Service
• Diploma/ GED
• Disability Letter (VA)
• License
• AF 2545 Notification of Personnel Action
• Reasonable Accommodation Documentation
• PCS Orders
• Professional Certification
• Proof of Marriage Status
• Resume
• Separation Notice (RIF)
• SF-50/ Notification of Personnel Action
• Transcript

As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

Next steps