EXECUTIVE ASSISTANT Job in Aberdeen Proving Ground, MD

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

• Serves as primary assistant and office manager to senior leaders at the SES level.
• Performs a wide variety of special, unusual, or ad hoc assignments; or problems for program and project management support.
• Provides independent advice and recommendations as to procedures, policies, and staff coordination requirements.
• Performs a wide variety of administrative and management assistant duties.
• Responsibilities and priorities include managing and controlling calendar for such activities as conferences, meetings, briefings, hearings, speeches, etc.
• Coordinates all travel arrangements for senior leaders, to include scheduling, itinerary details, reservations, preparation of travel vouchers, country clearance requirements, etc.
• Prepares and reviews correspondence, technical papers, spreadsheets, and briefing charts to ensure content is accurate and technically complete.
• Manages and tracks all taskings assigned to senior leaders to ensure suspense dates are met.
• Coordinates staff efforts to avoid duplication of effort.
• Executes and makes necessary adjustments, modifications, and revisions in assigned program areas to meet current and long-range objectives.
• Applies critical thinking in the development of strategic communications, to include drafting of white papers and other various methods of delivering talking points.
• Performs confidential studies and prepares reports as directed.
• Provides administrative guidance, policy and procedure interpretation on appropriate execution of taskings and develops strategies for internal and external integration to facilitate the timely execution of taskings.
• Keeps informed as to the missions, organizational structure, key personnel, current activities, status of current projects, and any issues affecting the activities.
• Independently researches and investigates facts involving administrative problems or other projects.
• Gathers, assembles and analyzes results of fact-finding.
• Presents oral and written reports of compiled data and provides recommendations for responding to actions.
• Coordinates a variety of senior level meetings and ensures all administrative details are handled or otherwise addressed.
• Receives telephone calls and high-ranking visitors from military and civilian communities to include Congressional, DOD, DA, and other service personnel; determines nature of inquiry and, at own discretion, maintains direct and recurring contact.

Requirements

Conditions of Employment

• Must be able to obtain and maintain a Secret security clearance.
• Business/TDY travel up to 10% of the time.
• A three year probationary period may be required.

How You Will Be Evaluated

Required Documents

How to Apply

Interested Applicants must submit resumes/application packages to: https://devcom.recsolu.com/external/requisitions/-IyN2Lcmmsl31vvCxu-reg

To apply for this position, you must submit the documentation specified in the Required Documents section above. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

Alternate applications (e.g., facsimile applications) will not be accepted.

The complete application package must be submitted to the link provided above by 11:59 PM (EST) on 01/16/2025 to receive consideration.

Next steps

Eligible applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Acknowledgement and Notice of Results letters will be sent by the hiring office.

The evaluation will be based on the information you provide. You should expect that we will verify performance, suitability, and security information and take that information into account in making employment offers.