EXECUTIVE ASSISTANT

Clarification from the agency

This position is open to all U.S. Citizens.

• Serves as an Executive Assistant and Advisor to the DISA Global Commander, Technical Director and Senior Enlisted Leader.
• Coordinates distribution of information or materials with external entities; coordinates meeting/seminar/conference logistics.
• Serves as a timekeeper and maintains time and attendance for the Command.
• Prepares travel arrangements for all Command Group members in the Defense Travel System (DTS), to include detailed itinerary, flight arrangements, lodging, rental car, and scheduling meetings at location.
• At the GG-12 level, acts as the primary Task Officer/Action Officer, facilitating all tasks and suspense items for the command.

Conditions of employment

• Must be a U.S. Citizen.
• Males born after 12-31-59 must be registered or exempt from Selective Service.
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• This position has been designated as "Mission Essential." Incumbent will be required to report to work or relocate to a new duty location, within the United States, in times of local/national emergency.
• A three year trial period may be required if you have not previously completed a trial or probationary period in the excepted or competitive service.

Qualifications

In order to qualify for this position, you must meet the requirements described below.

Qualifying Experience:

To qualify at the GG-09 grade level, your resume must describe at least one year of qualifying experience equivalent to the GS/GG-07 grade level in the Federal service. Experience refers to any paid or unpaid experience, including volunteer work and Military service, that would be considered equivalent to work normally performed at the next lower grade level in the federal service. For this position at the GG-09 level, qualifying experience is defined as experience assisting in drafting and reviewing standard executive correspondence, memos, and briefings; maintaining multiple calendars for senior-level staff; and scheduling and coordinating meetings.

To qualify at the GG-11 grade level, your resume must describe at least one year of qualifying experience equivalent to the GS/GG-09 grade level in the Federal service. Experience refers to any paid or unpaid experience, including volunteer work and Military service, that would be considered equivalent to work normally performed at the next lower grade level in the federal service. For this position at the GG-11 level, qualifying experience is defined as experience independently drafting and reviewing executive correspondence, memos, and briefings; maintaining multiple calendars for senior-level staff; scheduling and coordinating meetings; and tracking action items or taskers using a data system.

To qualify at the GG-12 grade level, your resume must describe at least one year of qualifying experience equivalent to the GS/GG-11 grade level in the Federal service. Experience refers to any paid or unpaid experience, including volunteer work and Military service, that would be considered equivalent to work normally performed at the next lower grade level in the federal service. For this position at the GG-12 level, qualifying experience is defined as directing, editing, reviewing, and finalizing executive correspondence for executive signature, memos, and briefings; maintaining multiple senior-level staff calendars; scheduling and coordinating meetings; directing the workflow of action items or taskers using a data system; and executing travel arrangements and final authorizations utilizing the Defense Travel System (DTS).


Candidates must describe how they meet the qualifying experience and/or selective placement factor(s) within the body of their resume. All qualifications must be met within 30 days after the closing date of this announcement.

Your resume MUST include the following information for each job listed: Job title; duties (be as detailed as possible); month & year start/end dates (e.g. June 2017 to April 2026); and full-time or part-time status (include hours worked per week). Read more about what you should include in your federal resume at USAJOBS.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Salary ranges for Scott AFB, IL:
GG-09 $63,288 to $82,279
GG-11 $76,573 to $99,550
GG-12 $91,779 to $119,315

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the applicant questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your rating.

COMPETENCIES:

• Administration and Management
• Customer Service

FOR THIS JOB ANNOUNCEMENT THE FOLLOWING SUPPORTING DOCUMENTS ARE REQUIRED AS THEY APPLY STATED BELOW AND MUST BE RECEIVED BY THE CLOSE OF THE ANNOUNCEMENT. NOT ALL DOCUMENTS WILL APPLY TO EVERYONE.

1. Resume: A two-page maximum resume is required. Applicant guidance on the two page resume requirement may be found at https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/ Learn more about the new resume requirements
2. Transcripts (if applicable): If you are substituting education for specialized experience you must submit all of your transcripts. The absence of this information will result in an ineligible rating.
3. SF-50: Current federal employees, including those currently working for the agency, must submit their SF-50 (Notification of Personnel Action) reflecting their highest grade held on a permanent basis for at least 52 weeks, tenure, and appointment type. Failure to provide this document may result in disqualification.
4. Veterans Preference Documentation (if applicable): Candidates claiming Veterans Preference must submit a DD-214 (Member Copy 4), or, if you are CURRENTLY serving on active duty, a statement of service from your unit which states the date you entered on active duty, the date you are separating, and the campaign medals you have received. For those supplying the statement of service, preference will be verified by a DD-214 (Member Copy 4) upon separation from the military. Veterans with a service-connected disability must also submit a VA letter dated 1991 or later. DoD Components with CES positions apply Veterans' Preference to preference eligible candidates, as defined by Section 2108 of the Title 5 U.S.C. in accordance with the procedures provided in DoD Instruction 1400.25, Volume 3005, "CES Employment and Placement."
5. Military Spouse Preference (MSP) Eligible: Military Spouse Preference applicants, must be selected and placed at the highest grade level for which they have applied and been determined best qualified up to and including the full performance level. You must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference. To download the checklist, select "Save" or "Save As" instead of "Open." Save the document to your device then open it as a PDF. Once the form is opened, select "Enable All Features" and the form will populate so that it can be completed. https://www.esd.whs.mil/Directives/forms/dd3000_3499/DD3145-4/
6. Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible: MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician preference. Click here to obtain a copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist.
7. Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible: MR and NG technicians receiving disability retirement PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician Disability preference. Click here to obtain a copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist.
8. Retained Grade PPP Eligible: Retained Grade PPP applicants, must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Retained Grade PPP Self-Certification Checklist to verify your eligibility for Retained Grade preference. Click here to obtain a copy of the Retained Grade PPP Self-Certification Checklist.

Your complete Application Package (containing the above required documents) must be received no later than 11:59 pm Eastern Time on 09/04/2026.

WARNING: Failure to submit a complete application package including any required documentation by 11:59 PM (EST) on 09/04/2026, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded is received, legible and accurate. HR will not modify answers submitted by an applicant.

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