EXECUTIVE ASSISTANT NF4 RFT Job in Quantico, VA

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

Coordinates daily operations and administrative functions on behalf of the Deputy Director. Oversees and is responsible for Division level administrative functions and coach's personnel on completion of efforts. Plans, develops, manages and controls various administrative programs for the daily operations and ensures regulatory compliance with rules and regulations.  Coordinates and performs a wide variety of responsible administrative functions in support of upper-level management functions.  Organizes flow of operational program processes in an office environment.  Establishes status of actions on numerous projects and programs operations.  Reviews and interprets directives and regulations.  Maintains official files.  Advises staff on development and implementation of local administrative directives and procedures.  Ensures compliance by managers and supervisors by reviewing and revising studies, reports, correspondence for accuracy and format.  Collects, compiles and organizes information and data to meet administrative requirements.  Prepares correspondence to include letters of appreciation, instructions, awards, etc. Facilitates methods for automating reports and correspondence and creates templates to meet presentation and report requirements.  Enforces and trains employees on proper naval correspondence rules/format and correct grammar, spelling, capitalization and punctuation.  Establishes suspense dates to collect responses and submits information as required by requests.

Performs support functions such as gathering statistical data; monitoring, reporting and assist in developing financial plans, maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards, preparing and conducting briefs, presentations and training sessions. Receives telephone calls, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary.  Receives and delivers messages to staff members. Arranges and maintains appointment calendars for staff.  Routes incoming mail to staff and work sections. Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations.

Provides direction on administrative operational issues; and delegates and completes administrative tasks within the organization. Communicates with Branch Directors, staff, and outside organizations to coordinate various requirements for the organization.  Formulates and develops training, policies, and procedures for office management. Coordinates with Division leadership on responsible administrative efforts and communicates with representatives from Branches and Sections within the organization to complete work.  Identifies internal and external resources needed to accomplish specific tasks. 

Works with all echelons of personnel to provide technical guidance and directions. Utilizes knowledge and understanding of management principles, practices, methods and techniques to perform work.  Interprets regulatory directives and procedures.  Acts as a primary administrative point of contact for planning and directing implementation of required regulations.  May prepare instructions and local operating procedures for implementation of regulations and follow up to ensure compliance with instructions. 

Establishes and manages the Administration NAF Budget to include the research of purchases and spending for the account.  Provides guidance and recommendations on Division budget amount and monitors spending throughout the fiscal year.  Makes recommendations to approving official for additional purchases/needs of the section. 

Serves as the Travel Organization Defense Travel Administrator (ODTA) for NAF employees, GS employees, and Active-Duty members using NAF Orders and the Defense Travel System (DTS) for MCCS Quantico, Henderson Hall, and Marine Corps Marathon. 

Serves as the Government Travel Card Assistant Agency Program Coordinator (AAPC) for MCCS Quantico, Marine Corps Marathon. 

This is a white-collar position where occasional lifting to 20 lbs may be required.

Requirements

Conditions of Employment

• See Duties and Qualifications

EVALUATIONS:

How You Will Be Evaluated

Required Documents

How to Apply

Next steps

All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.