EXECUTIVE ASSISTANT TO THE OFFICE OF GENERAL COUNSEL

Clarification from the agency

This announcement is open to current permanent Competitive Service DoD Employees, DoD Cyber Excepted Service Employees eligible for reinstatement to the Competitive Service, current permanent DoD VRA Employees, eligible PPP Applicants, VEOA, ICTAP, and eligible Military Spouse applicants.

• Serves as the primary advisor to the SES on all administrative matters, exercising delegated authority to manage and execute the administrative and business functions of the office.
• Serves as a GPC holder, executing purchases for services and supplies in strict compliance with federal regulations. Manages and maintains auditable procurement records.
• Proactively manages long-range calendars, deconflicts competing priorities, and ensures the SES is prepared for all engagements with read-ahead materials and background information.
• Manages the Agency's participation in the Financial Disclosure Management (FDM) system for the filing of OGE 450 Confidential Financial Disclosure Reports.
• Acts as the Contracting Officer Representative (COR) or alternate COR for major administrative and technical support contracts.

Conditions of employment

• Must be a U.S. Citizen.
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• Males born after 12-31-59 must be registered or exempt from Selective Service (to verify your registration status click here).

Qualifications

Time in Grade:
For entry at the GS-13 level, status applicants must have served 52 weeks as a GS-12 or higher grade in the Federal Service.

AND

Specialized Experience:
For the GS-13, you must have at least one year of specialized experience equivalent in level of difficulty and responsibility to the GS-12 grade level in the Federal service, or comparable in difficulty and responsibility to GS-12 if outside the Federal service.

Specialized experience is defined as: Experience serving as an advisor to a Senior Executive Service (SES) member on administrative matters to include executing administrative and business functions of an office.

In addition to meeting the specialized experience requirements, qualified applicants must also possess the quality of experience as it relates to how closely or to what extent an applicant's background, recency of experience, education, and training are relevant to the duties and responsibilities of the announced position. Candidates must clearly demonstrate the possession of competencies necessary to successfully perform the work of the position at the appropriate level to be qualified for the position. Applicants must describe how their experience meets the competencies within the body of the resume. No separate statements addressing competencies are required.

Competencies: Attention to Detail, Decision Making, Flexibility, Integrity/Honesty, Interpersonal Skills, Reading Comprehension, Reasoning, Self-Management, and Teamwork.

Qualification and time-in-grade requirements must be met within 30 days after the closing date of this announcement.

Your resume MUST include the following information for each job listed: Job title; duties (be as detailed as possible); month & year start/end dates (e.g. June 2017 to April 2026); and full-time or part-time status (include hours worked per week). Read more about what you should include in your federal resume at USAJOBS.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Standard SF-50 Submission Requirement:
If you are a current or former Depart of Defense/Department of War employee, you must submit your most recent non-award SF-50 (Notification of Personnel Action) to verify your eligibility.
Your submitted SF-50 must clearly show:

• Your current/highest grade and step held (Block 18 & 20)
• Your tenure code (Block 24)
• Your position classification/pay plan (Block 17)
• Your type of service (competitive or excepted) (Block 34)

Do not submit an award SF-50 (e.g., Block 8 contiguous with code 840, 849, or cash awards), as these do not document tenure, position change, or highest grade held. Failure to submit a qualifying SF-50 will result in your application being marked as ineligible due to incomplete documentation.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the competencies required for this position. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your rating.

You can preview the Assessment Questionnaire here:https://apply.usastaffing.gov/ViewQuestionnaire/13068349

Criminal History Inquiries- If you apply to this position and are selected, we will not ask about your criminal history before you receive a conditional job offer. If you believe you were asked about your criminal history improperly, contact the agency @ dfas.indianapolis-in.zh.mbx.ssc-cc@mail.mil

FOR THIS JOB ANNOUNCEMENT THE FOLLOWING SUPPORTING DOCUMENTS ARE REQUIRED AS THEY APPLY STATED BELOW AND MUST BE RECEIVED BY THE CLOSE OF THE ANNOUNCEMENT. NOT ALL DOCUMENTS WILL APPLY TO EVERYONE.

1. Resume: A two-page maximum resume is required. Applicant guidance on the two page resume requirement may be found at https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/.
2. Complete initial Eligibility Questionnaire: Your resume must demonstrate the quality of your work as it relates to the experience requirements outlined in the job announcement.
3. SF-50: Current and former federal employees, including those currently working for the agency, must submit their SF-50 (Notification of Personnel Action) reflecting their highest grade held on a permanent basis for at least 52 weeks, tenure, and appointment type. Failure to provide this document may result in disqualification.
4. Veterans Preference Documentation (if applicable): You must submit a copy of your DD Form-214, Certificate of Release or Discharge from Active Duty", showing the dates of active duty service, type of discharge and the character of service. Alternatively, If you are a current military member in active duty service and do not have a copy of your DD Form-214, you must submit a written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is submitted with your application for this position. The certification should also include your rank, dates of active duty service and what the condition of discharge is thought to be.

• If claiming 10-point preference and/or are a 30% or more Disabled Veteran, you must submit both a DD Form-214 or expected discharge documentation as described above AND a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying the presence of service-connected disability and indicating the percentage of disability.
• If you are claiming eligibility based on 10-point derived veterans' preference (i.e. a spouse, widow/widower, or parent of a veteran claiming veterans' preference when the veteran is unable to use it), you must also submit a Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" and any required documents indicated on the SF-15 to substantiate the claimed preference.

5. ICTAP Eligible (if applicable) - A copy of the RIF separation notice and SF50 if available.
6. Military Spouse Preference (MSP) Eligible: You must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference.
7. Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible: You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician preference. Click here to obtain a copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist.
8. Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible: You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician Disability preference. Click here to obtain a copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist.
9. Retained Grade PPP Eligible: Retained Grade PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Retained Grade PPP Self-Certification Checklist to verify your eligibility for Retained Grade preference. Click here to obtain a copy of the Retained Grade PPP Self-Certification Checklist.

Your complete Application Package (containing the above required documents) must be received no later than 11:59 pm Eastern Time on 09/28/2026.

WARNING: Failure to submit a complete application package including any required documentation by the closing date of the announcement at 11:59 EST09/28/2026, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.

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