Events Coordinator Job in Misawa AFB, Japan

Vacancy No. 24-9TFSWC597976SR Department Pacific Air Forces
Salary $17.00 to $17.00 Grade 2 to 2
Perm/Temp Permanent FT/PT Part-time
Open Date 10/11/2024 Close Date 12/11/2024
Job Link Apply Online Who may apply Public
Locations:
Misawa AFB, Japan


Summary

About the position: The primary purpose of this position is planning, assisting, and executing Club special events. This position is located at the Misawa Collocated Club of the 35th Force Support Squadron, Misawa AB, Japan.

This is a Regular Part-time category position; guaranteed 20 hours per week but may work up to 40 hours per week depending on the needs of the facility.

Military Spouse Preference IS lost if selected for this position.

This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

Examples of types of duties include but are not limited to the following: budgeting and planning of club entertainment and program activities; coordinates with other base activities and contractors for successful event outcome; introducing entertainers and emceeing club events; planning the location, set up, and layout of club events; monitors attendance; prepares base passes for entertainers and support personnel; coordinates ticket sales and reservations; notifies participants of schedule changes; arranges for necessary event equipment and lodging requirements for entertainers; prepares marketing work orders and places advertising; answers inquiries about the scheduled events such as place, transportation, ticket price, or other matters related to the activities scheduled; escorts entertainers, arranging for baggage and equipment transportation; inventories necessary supplies, equipment, public speaking, and decorations for club activities; and instructs customers and entertainers on the proper handling of facilities and use of equipment. Prepares after action reports to evaluate club programs based on attendance and budget objectives, then recommends future programs based on this report. Maintains Social Media Accounts for the Misawa Collocated Club. Occasionally performs cashier services, performing sales activities, cash counts, bank reconciliations. Must be able to work with minimal supervision. Performs other related duties assigned. Occasional travel may be required and may operate Government vehicles. Must be able to work an uncommon duty schedule to include nights, weekends and some holidays as necessary.

"This is a drug testing designated position. The incumbent is subject to random testing for drug use."

If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12575541

Requirements

Conditions of Employment

  • This position requires the incumbent to complete a background investigation with favorable results.
  • Must possess or be able to obtain and maintain a valid driver's license.
  • Must be able to work an uncommon duty schedule to include nights, weekends and some holidays as necessary.
  • Must be able to satisfactorily complete a pre-employment drug test.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 12/11/2024

The Area of Consideration for this vacancy announcement is US Citizens and legal US residents within the commuting area of Misawa AB, Japan. All applicants must possess a social security number and valid passport. All applicants MUST be eligible to meet local immigration requirements.

  • Business Based Action
  • Family Member Preference
  • Military Spouse Preference
  • Outside Applicant Veteran
  • Spouse/Widow/Parent of Veteran
  • Transition Hiring Preference
In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
Must have experience which demonstrates the ability to plan and organize social functions for large groups of people. Must be able to speak, read and write English. Must be able to speak comfortably in front of large groups and encourage audience participation. The ability to safeguard and handle cash is required. Practical knowledge and experience in club membership recreational activities and events, rules, and procedures relating Air Force Club's is desirable. Skill in the use and maintenance of various club and entertainment equipment and facilities is highly desirable however, no experience is required. A basic knowledge of social media and marketing/advertising principles, practices and strategies are highly desirable.

Must have a valid driver's license. Must satisfactorily complete a pre-employment drug test. Must be
able to satisfactorily complete a Tier 1 background check. Must be able to work an uncommon duty schedule to include nights, weekends, and some holidays as necessary.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution in order to qualify.

Additional information

  • Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. or U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation.
  • All Federal NAF employees are required by PL 104-134 to have salary payments made by electronic funds transfer/direct deposit.
  • Probationary period may be required.
  • Selection is subject to restrictions resulting from hiring preferences and priority consideration eligible.
  • Additional selections may be made from this vacancy announcement for up to 60/90 days after the closing date. Multiple positions may be filled from this announcement.
  • Payment of Permanent Change of Station (PCS) costs is not authorized based on a determination that a PCS move is not in the Government's interest.
  • LQA is not authorized.
  • Post Allowance is authorized for Regular Full Time employment category.
  • This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.
  • Announcement may be closed before stated closing date if a suitable candidate is found.
  • Qualified applicants will be reviewed and referred to Hiring Manager bi-weekly.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume.

Required Documents

The documents you are required to submit vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employee, etc.). The below documents are required and must be submitted with your application:

  • Resume


Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • Other (1)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript


As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an in-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 12/11/2024 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account or your application will be incomplete.

It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant .

To verify or check the status of your application, log into your USAJobs account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date of your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ .

Agency contact information

Misawa NAF HR Office
Address
Misawa Community Services Flight
35 FSS/FSCN
Unit 5019
APO AP, AP 96319-5019
US
Learn more about this agency

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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