Events Coordinator Job in Miami, FL

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

• Conference and Event Planning: Plan, manage, and implement all arrangements for special Court events and programs, including Bench and Bar conferences, judicial ceremonies, Court meetings, staff events, and other programs. Duties include agenda and program development, site selection and planning, catering selections, and speaker relations. Coordinate procurement, contracting, and budgeting needs. Manage and direct all event logistics, including program invitations and guest lists, and hotel and travel arrangements.
• Ceremonial and Special Court Sessions Coordination. Plan, manage, and implement court ceremonies, including judicial investitures, retirement ceremonies, and portrait presentations.
• Public Communications: Update and maintain content for public websites, external publications, digital content, and other Court communications, to include event information, and information relevant to the work of the Court and its civic engagement programs.
• Public Information and Media Relations: At the direction of the Clerk of Court, respond to media and public information inquiries. Prepare draft public notices for the Clerk's approval. Develop communication plans and strategies in support of the Court's mission and programming needs. Serve as point of contact for assistance and information for judges, court staff, other court units, attorneys, bar associations, federal and state agencies, academics, researchers, litigants, school groups, members of the public, and other interested parties.
• Outreach Programs Oversight: Assist the Court with public outreach and engagement programs by ensuring compliance with rules and regulations, and supporting logistical aspects, such as visitor and vendor access requests, procurement coordination, and space and facilities related management.
• General Responsibilities: Communicate and respond to judges, chambers staff, and management requests regarding court operations, policies, and procedures. Communicate clearly and effectively, both orally and in writing, to explain complex operational matters and concepts to individuals and groups with varying experience and backgrounds. Interact effectively with the public and staff, providing quality customer service and resolving issues efficiently. Must comply with the Guide to Judiciary Policy, applicable Administrative Office policies and procedures, internal controls guidelines, and all local policies and procedures. Abide by the Code of Conduct for Judicial Employees. Always demonstrate sound ethics and good judgment. Display a careful and deliberate approach in handling confidential information in a variety of contexts.

Requirements

Conditions of Employment

https://www.flsd.uscourts.gov/job-listings.

How You Will Be Evaluated

Required Documents

How to Apply

Attachments must be in Adobe (.pdf) or Word (.doc or .docx) format. The required attachments must be consolidated into one document. Do not copy/paste your documents into the email. Required Attachments: Cover letter, resume, Federal Employment Application (AO 78). Form AO-78 can be found on our web site under the employment tab, how to apply. Web site: www.flsd.uscourts.gov Submit the completed application package via email. Email address: flsd_hrmail@flsd.uscourts.gov

Please make sure to annotate the announcement number on the subject line. Announcement #: 2025-CLK-03

Next steps

Applicants selected to interview will be contacted via telephone or e-mail.