Duties
We encourage you to read the entire announcement prior to submitting your application.
Perform a comprehensive range of direct executive office support for the NCTC, Directorate of Strategic Operational Planning senior executive staff members, assisting and relieving the manager by addressing a variety of complex office support functions.
Manage calendar appointments and evaluate email and correspondence to determine action items and coordinate responses within established deadlines.
Review information from staff meetings and weekly tasking messages, determine those that require action, and develop and maintain a system to generate reminders for completion deadlines.
Execute and monitor internal and external taskings, ensuring collaboration and coordination on responses; prepare for meetings, briefings, and special events; schedule meetings; prepare read ahead materials; and maintain records of proceedings as required.
Anticipate and research complex topics for the manager, prepare detailed background materials and highlight key issues.
Evaluate, monitor, and facilitate the dissemination of sensitive information and documentation and alert leadership regarding issues that impact the office.
Serve as primary liaison and facilitate effective communications between the designated senior executive and other senior executives, management, and staff, both internal and external to NCTC.
Manage workflow of issues by continuously adapting schedules based on accurate assessments of criticality, sensitivity, and confidentiality.
Resolve complex administrative problems by rescheduling planned meetings, identifying appropriate contacts, administering databases and files, and finding new information sources.
Prepare for and coordinate senior-level visits and high-level meetings and events, ensuring arrangements for security clearances, VIP parking, and building accesses and researching and preparing background information on attendees and developing meeting agendas.
Requirements
Conditions of Employment
- Must be a U.S. Citizen residing in the United States
- Appointment is subject to a suitability or fitness determination, as determined by a completed background investigation.
- Must be able to obtain and maintain a Top Secret security clearance based on an SBI with eligibility for sensitive compartmented information (SCI)
- Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
- A two-year trial period is required for all new permanent appointments to the ODNI.
Qualifications
Mandatory Requirements:
Thorough knowledge of either the ODNI, Intelligence Community (IC), Congress, or the overall national security apparatus as well as IC standards for correspondence, administrative regulations, policies, entitlements, allowances, and unique authorities.
Thorough knowledge and skill in the application of office support computer applications for word processing, spreadsheets, presentations, administrative applications (travel/accounting/etc.), e-mail, calendars, and database storage/retrieval.
Thorough knowledge and skill in English grammar, spelling, punctuation and proofreading as well as oral and written communication skills sufficient to compose and deliver responses to customers.
Thorough knowledge of office management and administrative functions involving logistics, facilities, security systems.
Thorough knowledge of organizational protocol policies and procedures.
Interpersonal, organizational, and problem-solving skills, including the ability to develop working relationships and networks with internal and external managers and staff.
Ability to manage competing priorities while maintaining a high level of attention to detail; ability to work effectively with NCTC's leaders in an active and demanding organization.
Must have a Bachelor's Degree or at least 3 years of relevant experience.
Education
Bachelor's Degree.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
A complete application package must include:
a. RESUME: Applicants are encouraged to carefully review the vacancy announcement, particularly the MDRs, and construct their resume to highlight their most significant experience and qualifications relevant to this job opportunity. You must ensure the resume contains all of the required information and you organize it so we can associate the following information for each experience/position: Job title; Name of employer; Beginning and ending dates of employment (month/day/year format); Hours worked per week. We will assume full-time unless otherwise stated. Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable) and; Series and grade or equivalent (if a federal position).
b. POSITION NUMBER: Reference the announcement number in the subject line on each document submitted.
c. COVER LETTER: Applicants must submit a professional narrative as a supplement to the resume to elaborate on their qualifications and previous work performed.
d. CURRENT SF-50: Federal Government employees must provide your official most recent SF-50 (i.e., dated within the last 52 weeks from the closing date of this vacancy announcement.) SF-50, "Notification of Personnel Action" is used to verify to verify current federal status, position, title, grade, and organization of record. If your SF-50(s) does not provide the information needed to make a final determination for qualification, you will be found ineligible for the position.
Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
We encourage you to read the entire announcement prior to submitting your application.
Click "Apply" at the top of the page. Your application MUST be received by 11:59 PM (EST) on the closing date of this announcement.
In order to be considered, you must apply via USAJobs. The ODNI will not accept emailed applications. Applications received after the closing date will NOT be eligible for consideration. All attachments should be in Microsoft Word or Adobe PDF format.
Do not include the following types of information in your profile or resume:
- Classified or government sensitive information
- Social Security Number (SSN)
- Photos of yourself
- Personal information, such as age, gender, religious affiliation, etc.
- Encrypted and digitally signed documents
Next steps
Once you successfully complete the application process, you will receive an acknowledgement of receipt email. Please note that the acknowledgement email does not ensure completion of your application. You must ensure that you submit all required documentation.
The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 60 days of the closing date of this announcement. Due to the large number of applications received, applicants will be contacted ONLY if they have been selected for an interview.