The United States Space Force (USSF) Headquarters (HQ) at the Pentagon in Arlington, Virginia is searching for an Executive Support Specialist (NH-0301-03, GS 12/13 equivalent).

Description:
Join the Space Force at the Pentagon as an Executive Support Specialist, where you'll be at the forefront of strategic operations for the 3-Star Deputy Chief of Space Operations. In this fast-paced, high-visibility role, you'll play a crucial part in ensuring that our senior leadership is always in the right place at the right time. Your daily tasks will include synchronizing calendars with top officials like the Secretary of the Air Force and the Chief of Space Operations, developing and coordinating travel itineraries for both CONUS and OCONUS trips, and leading weekly calendar deconfliction reviews.

If you thrive in a dynamic environment and enjoy coordinating high-level activities, this is the perfect opportunity for you! You'll be responsible for managing travel logistics, coordinating executive participation in major conferences, and handling incoming calls-all while supporting a mission that's out of this world. If you're organized, proactive, and ready to make an impact, we want to hear from you.

The ideal candidate for the Executive Assistant position should have a strong background in executive office management and automation, particularly within the DoD. This requires experience in managing multiple executives' calendars and in-depth knowledge of the Microsoft Office Suite. Additionally, proficiency in critical programs such as the Government Credit Card, Government Purchase Credit Card, and the Defense Travel System is essential. Strong professional communication skills are a must, as the candidate will need to confidently interact with senior service leadership.

Key Skills and Abilities:
1. Knowledge of the organizational and functional responsibilities and operations of the employing organization.
2. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, and spreadsheets.
3. Knowledge of protocol principles and associated regulations, policies, directives, procedural guides, precedents and instructions, and military and civilian rank structure in order to coordinate and assure adherence to proper ceremony and etiquette.
4. Skill in managing multiple complex projects simultaneously.
5. Skill in interpreting functional policies, procedures, and techniques to develop viable programmatic options for satisfying the organization's changing priorities.
6. Skill in intrapersonal relationships to work with senior officials.
7. Ability to communicate orally and in writing.
8. Ability to plan and organize work.
9. Ability to access or locate information through the use of a person, computer or terminal.
10. Ability to work cooperatively as a member of a team.

Conditions of employment

• U.S. Citizenship Required
• Eligible for situational telework only, including Emergency and OPM prescribed "Unscheduled Telework".
• PCS is not authorized. Incentive is not authorized.
• Must be able to obtain and maintain a Top-Secret security clearance.
• May be required to travel by military or commercial aircraft in the performance of TDY assignment.
• This is a drug testing designated position. The incumbent is subject to pre-employment drug testing as a condition of employment, and participation in random drug testing.
• This position will close after 5 business days or 75 applications, whichever comes first.
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

The 0301 series does not have an individual occupational requirement that must be met. You can view the experience level requirements here. Please scroll down to the 3rd section titled Administrative and Management Positions.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Knowledge, Skills and Abilities (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies as related to the series and grade of the position being filled. Final qualifications determinations will be assessed based on OPM's General Schedule Qualifications Standards found here:

Interviews: You will be contacted by e-mail and/or telephone if your application is identified as qualifying for a position being filled. An interview may be conducted. If interviewed, you will be asked to address the same knowledge, skills, abilities and/or competencies used to initially qualify your application for the position.

Resume:You must submit a resume that may NOT exceed two pages, and the font size should not be smaller than 10 pts. You will not be considered for this vacancy if your resume exceeds two pages or is illegible/unreadable. Do NOT include photographs, inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume. If the resume you submit contains such information you will not be considered for this vacancy. Your resume must provide:

1. Personal information - your full name, email and mailing addresses, phone number
2. Education information - the name of the school and the dates you attended
3. Work experience - paid and unpaid work with the following information:
   • Job title
   • Detailed duties and accomplishments
   • Employer's name and address
   • Supervisor's name and phone number
   • Starting and ending dates (If actual dates are not known, provide your best-estimated timeframes.)
   • Hours per week
   • Salary, if applicable
4. Other qualifications - skills, certifications/licenses, honors, awards, special accomplishments, and job-related training courses

College Transcripts (if applicable): Please see the Education section of this announcement for detailed information about transcripts.

Next steps