FACILITIES MANAGER Job in Tokyo-To, Japan

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

• Military spouses

• Family of overseas employees

  Family members of a federal employee or uniformed service member who is or was, working overseas.

Duties

• Oversees and manages all aspects of Facilities Management to ensure the safety and comfort of guests and associates while protecting the assets of the US Government.
• Ensures operations are smooth and facilities fully functioning for optimal guest experiences.
• Supervises a skilled team of maintenance and facility representatives. The New Sanno Maintenance staff consists of over 20 employees, augmented as needed by the addition of contractors and sub-contractors for various types of specialized maintenance work and or services.
• Ensures all Standard Operating Procedures (SOPs) are current and well followed.
• Ensures inventories, logs on all stock items and tools are maintained.
• Ensures all areas of the hotel are patrolled and inspected on a regular basis.
• Develops and maintains sound organizational plan, staffing guides and job descriptions, for the Engineering Department personnel.
• Monitors additions, eliminations and alterations of positions.
• Directs work to be accomplished by staff.
• Assigns work based on priorities set forth by General Manager, difficulty and requirements of assignments, and staff capabilities.
• Ensures staff receives proper training to fulfill requirements of their positions.
• Addresses potential disciplinary and/or performance issues timely and takes appropriate, corrective action(s) as necessary.
• Supports CNIC's Equal Employment Opportunity (EEO) policy; fosters a work environment free of discrimination, harassment, and/or reprisal; and ensures equitable treatment of all staff.
• Analyzes Engineering Department organization and operational methods and procedures using such tools as flow process charting, statistical analysis, interview methods and direct observation.
• Institutes work-simplification methods and use of labor saving equipment in pursuit of optimum productivity.
• Monitors fuel and power usage to determine energy conservation measures.
• Identifies areas where improved management practices may increase efficiency or decrease cost.
• Prepares final studies, alternate approaches and most desirable action courses.
• Serves as Hotel Fire Warden and as such closely collaborates with New CNRJ Fire Department and Azabu Fire Station to develop a comprehensive Fire Safety Plan and execution.
• Serves as Hotel Safety Representative and as such closely collaborates with CNRJ Safety to develop a comprehensive Safety Plan and execution.
• Uses Key performance indicators, through effective measures (work order systems) to make effective business decisions.
• Prepares and follows through on all projects through monthly Director Meetings and quarterly team management briefings.
• Sets up fire line safety system, valve locations and other emergency procedures that involve the hotel.
• Manages a comprehensive Sight (lighting, visual), Sound (music/noises), and Smell (signature scents/controlling odors) sensory management program.
• Compiles a monthly consumption report to include all utilities.
• Seeks ways to improve productivity and conserve resources.
• Develops and executes operating budgets.
• Serves as a member of the Executive Committee, attends staff meetings, and participates actively in meeting discussions and interchanges of ideas.
• Conducts regular meetings of Engineering Department members.
• Maintains close coordination and regular communication with all New Sanno Operational and Supply Divisions.
• Maintains regular communication and planning aligned with CNIC/CNRJ Facilities and Naval Facilities Engineering Command (NA VF AC) representatives.
• Uses CNRJ Navy Hotel communication mechanisms as required.

Requirements

Conditions of Employment

• Incumbent will be required to obtain and maintain all DoD/Navy Fire, Safety, Facility trainings and requirements.
• Must be able to work varied work schedules to include holidays, weekends and evenings.
• This position is designated as Mission Essential and a part of the Emergency Operating Committee.
• In the event of an emergency/crisis situation or natural disaster, this position has been determined to be critical to the support of the mission and incumbent will be required to report for duty.

How You Will Be Evaluated

Required Documents

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on 01/23/2025 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12655645

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.

Next steps

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.Please notify us if your contact information changes after the closing date of the announcement.Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.