FINANCIAL ADMINISTRATION SPECIALIST Job in Pentagon, Arlington, VA

Vacancy No. JCS-25-12621937-DH Department Organization of the Joint Chiefs of Staff
Salary $163,964.00 to $191,900.00 Grade 15 to 15
Perm/Temp Permanent FT/PT Full-time
Open Date 11/25/2024 Close Date 12/2/2024
Job Link Apply Online Who may apply Public
Locations:
Pentagon, Arlington, VA


Summary

This position is being filled under DoD Modified Direct-Hire Auth (Certain DoD Personnel), PL 118-31, Sec 1250B(i)(2), 12/22/2023
This position is part of the Organization of the Joint Chiefs of Staff, Joint Chiefs of Staff. The incumbent will be responsible for financial planning, programming, budgeting, execution and reporting in a strategic planning and policy environment, in conjunction with the Department of Defense Planning, Programming, Budgeting and Execution process.

This job is open to

Clarification from the agency

All U.S. Citizens

Duties

This position is being filled under DoD Modified Direct-Hire Auth (Certain DoD Personnel), PL 118-31, Sec 1250B(i)(2), 12/22/2023

As a FINANCIAL ADMINISTRATION SPECIALIST at the GS-0501-15 some of your typical work assignments may include:

  • Provides the J-5 leadership with analysis, advice, and assistance on complex budget issues and their effect on strategic operations relating to the directorate's budget;
  • Analyzes directorate functions and objectives and estimates funding needs for the Future Years Defense Plan, including two budget years and five Program Objective Memorandum years;
  • Ensures the organization is audit ready by establishing and maintaining systems and processes that ensure the proper completion of tasks; oversee and make recommendations on the full spectrum of directorate business-related operations, to include financial, human capital, acquisition, and administrative management;
  • Analyzes and translates theories and vague strategy, policy, doctrine, politico-military affairs, international negotiations, and multilateral affairs in performance work statements supporting contract advisory and assistance support studies and contract efforts in the areas of Strategy Development & Joint Operational War Plans, Information Integration, Missile Defense, and Stability and Humanitarian Engagement;
  • Ensures all travel settlements/payments are in accordance with the Joint Federal Travel Regulations/Joint Travel Regulations and DoD Financial Management Regulations;
  • Deliberates as part of an 06/GS-15 working group to determine appropriate funding levels; distribution of Congressional, Department, and Agency funding reductions; future years defense spending plan; and execution strategy

Requirements

Conditions of Employment

  • Must be a U.S. Citizen
  • Occasional Travel
  • Work Schedule: Full-time
  • Males born after 12-31-59 must be registered for Selective Service
  • Suitable for Federal employment, determined by a background investigation
  • May be required to successfully complete a probationary period
  • Overtime: Occasionally
  • Tour of Duty: Flexible
  • Recruitment Incentives: May be Authorized
  • Fair Labor Standards Act (FLSA): Exempt
  • Financial Disclosure: Not Required
  • Telework Eligibility: This position is telework eligible
  • Drug Testing Designated Position - Yes
  • Security - Employee must obtain/maintain a Special Sensitive (Top Secret/SCI) security clearance.
  • This is a Financial Management Level 3 Certified position. IAW Public Law 112-81 and DoD Policy the incumbent shall comply with the requirements of DoD FM Certification program within the allotted timeframe.
  • Continuing education requirements include 80 continuing education and training credits (CET) each two-year CET period
  • May be required to work other than normal duty hours including evenings, weekends, and holidays, and will be compensated within the scope/guidelines of government civilian employment
  • Occasional travel with little notice may be required to support high level engagements, coordinate initiatives and to represent the directorate at meetings and events.
  • Incumbent needs at least eight years of FM experience with two years in DoD FM, and at least one 3-month Developmental Assignment.

Qualifications

You may qualify at the GS 15 , if you fulfill the following qualifications:

One year of specialized experience equivalent to the GS-14 grade level in the Federal service as listed below:
  • Applies U.S. Code; DOD financial management practices, regulations, and processes; Joint Travel Regulations and Federal Travel Regulations; Joint Staff financial, risk management and internal control, acquisition, and representation instructions; audit readiness standards; and structures and functions of OSD, Joint Staff and Washington Headquarters Service to ensure financial compliance;
  • Utilizes Planning, Programming, Budgeting, and Execution process; Federal Legislative Process; Federal Budget Process; Joint Ethics Regulations; Office of Management and Budget Circulars; Risk Management and Internal Controls; Cost and Economic Analysis; and Fiscal and Appropriation Law to ensure fiscal responsibility for the directorate's budget;
  • Advises, recommends, and consults with the J-5 leadership to ensure that scarce resources support the highest priority strategic efforts as directed by the National Command Authority, as the military's main efforts shift based on the changing military and international political situation;
  • Identifies budget requirements, validates financial reports, and advises general/flag officer level leaders and program managers regarding the direction and allocation of resources as a senior expert/advisor;
  • Translates theories and vague Strategy, Policy, Doctrine, Politico-Military Affairs, International Negotiations, Multi-lateral Affairs, and many other requirements, into performance work statements supporting Contract Advisory and Assistance Support study and contract requests; and translates performance work statements into levels of effort to determine funding requirements;
  • Advises other directorate financial managers on processes and systems, in concise writing techniques, and translating complex legislation, executive orders, OMB guidelines and directives and policies into coherent and understandable strategy and policy statements easily understood by senior military leaders, technical representatives, and industry
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Substitution of education may not be used in lieu of specialized experience for this grade level.

Education

This job does not have an education qualification requirement.

Additional information

Other Notes: FINANCIAL MANAGEMENT: Selectee or incumbent must be able to obtain the appropriate certification level for their position. This is a Financial Management Level 3 Certified position. IAW Public Law 112-81 and DoD Policy the incumbent shall comply with the requirements of DoD FM Certification program within the allotted timeframe. Only experience and education obtained by the closing date of this announcement will be considered.

Also, incumbent must have at least eight years of FM experience with two years in DoD FM, and at least one 3-month Developmental Assignment. Continuing education requirements include 80 continuing education and training credits (CET) each two-year CET period.

RE-EMPLOYED ANNUITANT: This position DOES NOT meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf

Incumbent without previous Joint Staff experience must also attend the Joint Staff training course for new employees.

A Master's degree in a financial-related subject, and supervisory knowledge and experience in a financial management setting, is highly desired.

All applicants must meet qualifications and eligibility criteria by the closing date of the announcement.

Interagency Career Transition Assistance Programs: This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information:
https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/

Males born after 12-31-59 must be registered or exempt from Selective Service (see Who Needs to Register | Selective Service System : Selective Service System (sss.gov))

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documents, to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and evaluate your relevant work experiences as it relates to fundamental competencies, identified below, required for this position.

Traditional rating and ranking of applications does not apply to this vacancy. Your application (resume and supporting documentation) will be evaluated to determine if you meet the minimum qualifications required as listed on the announcement under qualification requirements.

Veterans Preference: If you are entitled to veterans preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency.

For information on entitlement see http://www.fedshirevets.gov/job/vetpref/index.aspx

Military Spouse Preference: If you are entitled to military spouse preference, in order to receive this preference you must choose the spousal eligibility in your application package referencing MSP Military Spouse Preference. Your preference entitlement will be verified by the employing agency. If you are claiming military spouse preference and qualified for the position, your name will be placed below preference eligible veteran candidates and above non-preference candidates on a list sent to the hiring manager for employment consideration. To claim Military Spouse Preference (MSP) please complete the Military Spouse PPP Self-Certification Checklist, save the document and attach it to your application package.

Interagency Career Transition Assistance Program(ICTAP): This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria AND 2) be rated well-qualified for the position AND 3) submit the appropriate documentation to support your ICTAP eligibility. Well-qualified means you possess the type and quality of experience that exceeds the position's minimum qualifications. See the Required Documents section of this announcement for more information.

Appointment of Military Spouses (5 CFR 315.612) (NonComp Mil Sp): To receive this preference, you must choose to apply using the " Appointment of Military Spouses (5 CFR 315.612) (NonComp Mil Sp)" eligibility. If you are claiming Military Spouse eligibility and are determined to be Well Qualified (score of 85 or above) for the position, you will be referred to the hiring manager. Information and required documentation for claiming Military Spouse eligibility may be found at the General Applicant Information and Definitions link below.

Required Documents

The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc).

Your complete application includes your COMPLETE resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

The following documents are REQUIRED
1. Your resume:

  • Your resume may be submitted in any format. It must include your name and contact information and support the specialized experience described in this announcement.
  • For qualifications determinations your resume must contain the number of hours worked per week and the dates of employment (i.e.," HRS per week and month/year" or "HRS per week and month/year to present").
  • For additional information see: What to include in your resume.
2. Veteran's Documents
  • If applying using veteran's preference or under a Veteran's hiring authority you must submit the following documents:
  • DD214 showing character of service, SF-15 Form and VA letter showing final percentage, or certification of expected discharge or release from active duty.
ICTAP eligibility.Submit (1) a copy of your agency specific ICTAP eligibility notice or a copy of your separation personnel action form and (2) a copy of your most recent performance appraisal and (3) a copy of your most recent SF 50 or agency notification of personnel action showing your current position, grade level, and duty location. Separation personnel actions do not include a certificate/notice of expected separation.

Military Spouse Preference(Non Comp) Submit (1) Marriage certificate and (2) a copy of your spouse's active Military Orders and (3) DD-214 - Certificate of Release or Discharge from Active Duty (if Applicable) and (4) DD1300 - Report of Casualty (If applicable).

Future military retirees and/or Future military separatees: must include a copy of their terminal leave request, if applicable, AND a copy of retirement DD214 [if available]. If DD214 not available, submit a certification document* or a copy of your retirement letter.
*A written document from the armed forces certifying the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certificate is signed. The certification must be on letterhead signed by the adjutant, personnel officer, unit commander or higher headquarters and include your rank, dates of active duty service, type of discharge, character of service, and, if applicable, the date your terminal leave begins. This document is sometimes called a Statement of Service.
PLEASE REVIEW THE BELOW LINK FOR OTHER SUPPORTING DOCUMENTS needed for proof of eligibility:
https://www.dla.mil/Portals/104/Documents/Careers/downloads/FourthEstateRequiredSupportingDocumentation%2011-16-2020.pdf?ver=Lgkkn1HW9a8is7V2lyCS2Q%3d%3d

Military Spouse PPP Self-certification Checklist

How to Apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration.

To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.

You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.

You will receive an email notification when your application has been received for the announcement.

To verify the status of your application, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
To preview the questionnaire, please go to https://apply.usastaffing.gov/ViewQuestionnaire/12621937.

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

- OPM Equal Employment

- Office of Equal Opportunity

Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a Case-by-Case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

- When an applicant with a disability needs an accommodation to have an equal opportunity to compete for a job.
- When an employee with a disability needs an accommodation to perform the essential functions of the job or to gain access to the workplace, And
- When an employee with a disability needs an accommodation to enjoy equal access to benefits and privileges of employment (e.g., details, trainings, office-sponsored events).

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Agency contact information

JCS Servicing team
Address
Joint Chiefs of Staff
Joint Staff
Pentagon
Washington, DC 20318
US
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Next steps

A list of qualified applicants will be created and sent to the selecting official. All applicants reviewed and/or referred will receive a notification letter.

The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.

REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants.

NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.

This announcement may be used to fill additional vacancies.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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