FINANCIAL MANAGEMENT ANALYST (TITLE 5)

Clarification from the agency

This is a Title 5 excepted position. This job announcement may be used to fill additional vacancies for additional positions vacated during the job bid process. This vacancy is open to the public. This position is subject to provisions of the DoD Priority Placement Program and Veterans Preference.

This position is located at Joint Force Headquarters (JFHQ-State), United States Property and FiscalOffice (USPFO), Comptroller Division, Pay and Exam Branch. This position provides professionalwide spectrum pay operations (Military Pay, Civilian Pay, Accounts Payable and Travel pay) supportto Soldiers of their assigned State. This position serves as the subject matter expert for day-to-dayprocessing across the various systems utilized within the section and to serve as liaison with adjacentdepartments as needed. Professional pay services include the examination, analysis, presentation,and interpretation of pay entitlements to Soldiers, Civilians, and Vendors. This position requirescontinuing independent review of effected pay accounts, and work reconciliations, corrections, andresolution of the most diverse, complex pay conditions of accounts.

MAJOR DUTIES: This is NOT an all-inclusive list.

• The incumbent is responsible to have extensive knowledge of all pay operations that are handled by the Pay and Exam branch.
• The incumbent must be able to work independently to conduct comprehensive examinations/reviews of pay accounts for Soldiers, Civilians and Vendors.
• Examines, analyzes, and interprets finance and accounting data, records, and/or reports to determine conformance to federal appropriation law.
• Evaluates facts presented to ensure validity, accuracy, and completeness of claims for customers.
• Request additional information and/or documentation, as required in order to make determinations on a payment's status to ensure timely and accurate payment.
• A thorough knowledge of the DJMS, DCPS, GFEBS, WAWF, DTS, and CAPS systems are required to examine, review, research, and correct payment transactions for pay accounts not covered by standard rules and regulations.
• Verifies that substantiating documents are in proper order for authorized entitlements, support payments, to include command approval.
• Reviews and processes special pay actions or problem cases generated by computer processing problems. Uses system generated data to identify information in the system causing problems.
• Reviews substantiating and supporting pay authorization documents for propriety, authentication, and accuracy for compliance with applicable regulations, policies, and precedents.
• Computes and corrects any pay irregularities or if action is to be returned to input source, provides specific guidance for corrective action. Maintains suspense on all actions returned and ensures all actions are processed within the specified time frame.
• Resolves the most difficult pay problems including extensive research, review, and application of prior pay and tax laws, regulations, and entitlements.
• Applies GAO decisions, policies, and procedures. Determines eligibility of pay entitlements using current and superseded rules and regulations governing each type of pay.
• Computes payments using manual computations when required.
• Reviews pay accounts to settle the most problematic situations affecting entitlements and payments.
• Apply pay and tax laws, regulations, directives, and policies to all cases.
• Based on the analysis of pay accounts prepare necessary documentation to pay or collect entitlements and adjust effected taxes.
• Examines records, original orders, and all substantiating documentation to determine whether pay entitlements and/or tax refunds exist and if credit and/or payment of pay and allowances are in accordance with prescribed administrative regulations and procedures.
• Responsible to assess travel settlements military permanent change of station (PCS) claims, to include possible dependent travel settlements, dislocation allowance entitlements, do-it-yourself moves (DITY) claims, and temporary duty travel (TDY) vouchers for wounded soldiers and their family members.
• Must have the ability to effectively communicate with different levels within the State's command and with external agencies, to include Financial Services and National Guard Bureau.
• Responsible to assist in the training and development of the Financial Services Technicians assigned to the section.
• Required to have extensive knowledge coding in GFEBS, CAPS-W, MYUNITPAY, JSS, DMO, DTS, and DCPS.
• Entrusted to act as the backup TASO and certifier in systems directed by the Supervisory Financial Technician.
• Performs other duties as assigned.

Conditions of employment

• Must be able to obtain and maintain a SECRET security clearance of the position.
• Must be a US Citizen.
• Participation in direct deposit is mandatory.
• May be required to successfully complete a probationary period.
• Federal employment suitability as determined by a background investigation.
• This position is subject to provisions of the DoD Priority Placement Program.
• THIS IS A FINANCIAL MANAGEMENT LEVEL 2 Certified position designated as such in accordance with the National Defense Authorization Act (NDAA) 2012, Public Law 112-81, Subtitle F-Financial Management, section 1051, amending 10 United States Code, section 1599d. Incumbent of this position is required to comply with all Department of Defense and Department of the Army requirements of this certification program. This certification requirement is a condition of employment for this position. Failure to obtain this certification within 2 years may subject the incumbent to adverse action.
• The incumbent of this position description must have, at a minimum, a completed National Agency Check (NAC) prior to position assignment.
• May occasionally be required to work other than normal duty hours; comp-time and/or overtime may be required..
• This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
• Potential for incentive pay.

Qualifications

*Your resume must reflect in detail how the duties and responsibilities under each position you have held with each employer meets the below listed general and specialized experience required for the position.

**Must include beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week in order to determine part time vs. full time credit.

BASIC QUALIFICATION REQUIREMENTS:

• Skilled in collecting and analyzing data effectively, efficiently, and accurately;
• Ability to clearly enunciate English without impediment of speech that would interfere or prohibit effective communication;
• Ability to write English in reports and presentation formats;
• Ability to communicate clearly and effectively;
• Skilled in presenting formal training presentations and briefings; and,
• Skilled in applying procedures and directives by reading and interpreting program material.

SPECIALIZED EXPERIENCE:
Must have a minimum of on year on-the-job experience at the GS-0501-07, GS-0501-08, or GS-0501-09 level?
OR
Must have finance program experiences and competencies that provided knowledge of financial principles and procedures. And understands concepts of the National Guard financial business program requirements. As well as have the knowledge and understanding of pay operations, such as Military Pay, Civilian Pay, Accounts Payable, and Travel Pay. Skilled in providing pay services that include the examination, analysis, presentation, and interpretation of pay entitlements to Soldiers, Civilians, and Vendors. Experienced and competent to review and analyze pay accounts and knowledgeable of tax issues involving legislative rulings; or pay allowances and entitlements, or incentive and bonus pay circumstances.

OR Substitution of Education for Specialized Experience - see below.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Category Rating: Your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are:

1. Highly Qualified: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for this position.
2. Well Qualified: Candidates in this category possess good skills and experience above the minimum requirements for this position.
3. Qualified: Candidates in this category meet the minimum education and/or experience requirements for this position.

Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.

To apply for this position, you must submit a complete Application Package which includes:

1. Resume: Resumes are limited to two-pages, information. Applicants submitting a resume that exceeds the two-page limit will not be eligible for consideration.

For each relevant work experience, make sure you include:
- Job Title and Employer (including series and grade for any Federal positions)
- Start and end dates with month/year (e.g., 05/2019 - 08/2022)
- The number of hours you worked per week

Ensure work experience descriptions are aligned with the job announcement and address all required qualifications. Brief descriptions should demonstrate your ability to perform the tasks at the required level as stated in the job announcement.

When relevant or required for the position, include your possession of education/ certification/license and provide any required documentation such as transcripts, and/or details (type and date) of certifications and/or licenses.
- Education information should include:
o Name of school/institution
o Completion date
o Degree type
o Cumulative Grade point average (GPA)

When relevant, include:
- Current Security Clearance
- Job-related training
- Language skills
- Organizations and affiliations
- Professional publications
- Eligibility for special programs (e.g., military spouses, individuals with disabilities, etc.)

Helpful Hints for Creating a Two-Page Resume
Prioritize most relevant and recent experience.
Use concise, results focused language.
Align with language from the job announcement.
Focus on demonstrating skills and competencies.
Remove outdated or unrelated experience.

2. Other supporting documents:

• Applicable documents required for qualification, education, or certification as stated above.
• Must provide transcripts for education requirements.

Failure to provide all the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

3. Qualifying Veteran's Preference documents, if you possess them (DD Form 214, VA Disability Letter, SF15)

NOTE: NOT ALL VETERANS QUALIFY FOR VETERAN'S PREFERENCE. Eligible veterans must meet specific qualifying criteria to receive Veteran's Preference Eligibility. The list of qualifying criteria that can be found at the following link:
OPM Guide:https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/

Veteran's Preference eligibility must be validated. The applicant must ensure all required documentation is submitted.
Note: Any alterations in the shaded areas render the DD-214 void.

Acceptable documentation includes:

• If claiming TP: You must submit a copy of your DD Form 214, "Certificate of Release or discharge from Active Duty". The DD Form 214 must reflect dates of service, Character of Service as Honorable or under honorable conditions, and must indicate that you were awarded an authorized campaign medal.
• If claiming CP or CPS: You must submit a copy of your DD Form 214 and a Disability Letter from the Department of Veterans Affairs. The DD 214 must reflect dates of service, and Character of Service as Honorable, or under Honorable conditions. The Letter from the Department of Veterans Affairs must reflect your disability rating (0 to 100%) for preference eligibility. (You may obtain one by visiting a VA Regional Office, contacting a VA call center, or online at VA.gov. You will need to submit a Standard Form, SF-15, "Application for 10-point Veterans' Preference".)
• If claiming XP: VETERAN: You must submit a copy of your DD Form 214, and a letter from the Department of Veterans Affairs reflecting your disability or documentation showing you are awarded the Purple Heart. SPOUSE: Submit veteran's DD Form 214, a letter from the Department of Veteran's Affairs indicating veteran is 100% disabled or unemployable, or a documentation indicating veteran retired, was separated, or resigned from civil service on the basis on service-connected disability. You will need to submit a Standard Form, SF-15, "Application for 10-point Veterans' Preference". Note: preference is not awarded if the veteran is living and is qualified for Federal Employment.

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