FOREIGN AFFAIRS SPECIALIST Job in Randolph AFB, TX

Vacancy No. 9P-AFPC-12770606-741389-CBS Department Air Education and Training Command
Salary $62,009.00 to $80,610.00 Grade 9 to 9
Perm/Temp Permanent FT/PT Full-time
Open Date 7/24/2025 Close Date 7/31/2025
Job Link Apply Online Who may apply Status Candidates
Locations:
Randolph AFB, TX


Summary

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.

This job is open to

Clarification from the agency

This position is open to internal HQ AETC AFSAT/MSO employees only.

Duties

Summary:

The primary purpose of this position is: to work in concert with the Lead International Training Scheduler identifying, tracking, and scheduling all training courses furnished to International Military Students (IMS); to serve as the Training Request Quota Identifier (TRQI) Manager; assist the USAF training Military Articles and Services Listings (MASL) Manager for all scheduling and quota management pertaining to USAF international flying and flying related training programs; manages training scheduling programs, tracks, and courses for international customers consistent with U.S. national security and foreign policy objectives in support of Major Weapons Systems (MWS) sales, Foreign Military Sales (FMS) program, or as part of the Partner Nation's International Military Education and Training (IMET) program.

Duties:

  1. Under the direction of the Lead Scheduler, this position is the point of contact for daily and recurring complex Foreign Military Sales (FMS) Air Force Quota Manager to training providers, Training Requester Quota Identifier (TRQI) managers, and Country and Training Program Managers (CM/TPM) for all matters regarding quota-bearing international education and training, regulations, and guidelines.
  2. The Scheduler will conduct reviews and coordinates, training schedules and tracks training for all International Programmed Flying Training (PFT) and Flying-related training programs for the USAF.
  3. The employee will schedule Familiarization/Qualification (FAM/Qual) for YMS through the appropriate MAJCOM/schoolhouses.
  4. The Scheduler will develop official correspondence, messages, and items of interest, staff summaries sheets, and talking papers relative to scheduling management plans, additional duties, and special projects as directed.

Requirements

Conditions of Employment

  • U.S. Citizenship Required
  • Males must be registered for Selective Service, see www.sss.gov
  • This posn is subject to provisions of the DoD Priority Placement Program
  • Disclosure of Political Appointments
  • Employee must possess, or obtain, and maintain a Secret clearance as a condition of employment as reflected on the UMD.
  • Employee must meet the education/experience requirements IAW OPM guidelines for the Foreign Affairs Series 0130 Occupational requirements.
  • It is highly desirable that the employee has flight, aircraft maintenance, or training/student management experience.
  • Employee must possess, or obtain, and maintain a current passport.
  • Work occasionally requires global travel away from the normal duty station; travel on military or commercial aircraft is required.
  • Employee may be required to perform extended/long-term and/or multiple Temporary Duty Assignments (TDY) tours in foreign nations to accomplish assigned duties.
  • Participate in annual Foreign Affairs career field Civilian Developmental Education process and programs is highly desired
  • Completion of Intermediate Developmental Education (IDE), (ACSC, ACSC OLMP, OLC, DoD ELDP, etc.) within four years of accepting position is highly desirable.
  • Familiarity of instructional and training system principles, practices, and techniques.
  • Employee must meet mandatory standards of experience and training and must participate in the squadron training plan.
  • NOTE: Conditions of employment continued in the ADDITIONAL INFORMATION section of this announcement.

Qualifications

In order to qualify, you must meet the Specialized Experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Professional and Scientific Positions- Foreign Affairs Series (0130)

BASIC REQUIREMENT:
Education: Degree: major or equivalent, or a combination of courses totaling at least 24 semester hours, in international law and international relations, political science, economics, history, sociology, geography, social or cultural anthropology, law, statistics, or in the humanities; or 12 semester hours in one of the above disciplines and 12 semester hours in statistics/quantitative methods.

OR
Combination of education and experience: courses equivalent to a major, or a combination of related courses totaling at least 24 semester hours, as shown in above, plus appropriate experience or additional education.

OR
Experience: four years of appropriate experience in one or more of the fields listed above in work associated with international organizations, problems, or other aspects of foreign affairs. Evaluation of Experience: Qualifying experience may have been through residence, study, teaching, business or commercial activities, military service, newspaper work, military or civil government activities, missionary or international relief work, or other experience in foreign countries. For qualifying experience at the GS-09 or above click here to view occupational requirements for this position:

AND
In addition to meeting the basic requirement above, to qualify for this position you must also meet the qualification requirements listed below:

SPECIALIZED EXPERIENCE: Applicants meet the basic requirements for the GS-0130-09 or above and have at least one year of specialized experience equivalent to the GS-07 (or higher) grade level or equivalent in other pay systems (may have been obtained in the military, public or private sector). Examples of specialized experience include knowledge of the concepts, principles, and practices of the USAF and AETC organizational structure; as well as a thorough knowledge of the program's guiding principles, pertinent laws, regulations, policies, and precedents in the International Traffic in Arms Regulations; International Security Assistance Training; DOD and State Department policies; and Air Force, Air Education and Training Command and specific policies, directives, and instructions governing the ability to manage quota allocations for international training users accurately; knowledge of Air Force Security Assistance Training (AFSAT) programs, missions, and functions of the AETC command along with knowledge of analytical and investigative techniques to conduct scheduling requirements and utilization. Skill in conducting detailed analyses of work processes, including examination of production standards; past, present, and programmed workloads; nonproductive time; and deviations from standards to determine validated scheduling process requirements for DOD, AF, AETC, and AFSAT; knowledge of the workings of foreign governments, the nature of their military and civilian governmental structures, and the culture and the political dynamics influencing them; knowledge and familiarity with sister services, joint/unified commands, civilian training agencies/programs, and other government agencies to accurately manage quota allocation and coordinate availability of training slots; knowledge and skill in applying analytical and evaluative methods and techniques to the Airmen pipeline management program, and the programmed flying training (PFT) and identification of student entries required to satisfy requirements established by Air Staff; knowledge of AF and AETC major issues, program goals and objectives, work processes, and administrative operations as they pertain to AFSAT policies and the international training scheduling process; knowledge of planning, scheduling, and project coordination used to evaluate and recommend ways to improve the effectiveness and efficiency of work operations. Skilled in adapting analytical techniques and evaluation criteria to the measurement and improvement of scheduling program effectiveness; knowledge of and skill in applying conventional methods to gather, analyze, and evaluate information concerning international training and scheduling processes, drawing conclusions, and recommending appropriate action; knowledge of MilPDS/OTA, DSAMS, and ETCA software operating procedures and AETC technical training course programming policies, including many rules and exceptions to manage the distribution of class training seats and to maintain course data; knowledge of qualitative and quantitative scheduling techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs, and work processes of programs throughout DOD, AF, and the AETC MAJCOM command; knowledge in conducting studies, analyzing findings, and making recommendations on substantive scheduling and flying training programs; knowledge in preparing project papers and staff reports and skill in organizing and delivering briefings to managers to encourage understanding and acceptance of findings and recommendations; and knowledge in making analytical and evaluative decisions regarding regulations set forth by the Defense Security Cooperation Agency (DSCA) and Air Force International Affairs (SAF/IA) and guidelines include established DOD, USAF, and AFSAT policies and procedures. However, guidelines do not always cover the situations encountered; the employee is often expected to devise and recommend appropriate ways to accomplish the work through the application of specific cases, problems, or unusual circumstances in training program management. NOTE: This experience MUST be well documented on your resume or application package.

OR
EDUCATION: 2 years of progressively higher-level graduate education leading to a master's degree or master's or equivalent graduate degree NOTE: You must submit a copy of transcripts.

OR
COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. NOTE: You must submit a copy of your transcripts.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-09 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

NOTE: Qualifications are continued in the EDUCATION section of this announcement.

Education

QUALIFICATIONS:
KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

  1. Knowledge of USG International/Foreign Affairs objectives, Arms Export Control Act (AECA), and Foreign Military Sales (FMS) processes, and/or understanding of international relations policy objectives within Security Assistance/Cooperation Programs.
  2. Knowledge and technical skill to develop, analyze, and evaluate training options within the legal scope of an FMS program and diplomatically communicate complex plans to USG and international stakeholders.
  3. Knowledge of the procedures for the development, coordination, and planning for the formulation of Letter of Offer and Acceptance (LOAs) to include cost, schedule, and availability of DoD or contractor provided training options.
  4. Ability to analyze and coordinate a FMS cases for specific requirements, within USG and DoD regulatory policy, for money, manpower, materiel, facilities, and services needed to support the program and when necessary, apply the federal acquisition process for development, implementation, line management, execution, and closure of FMS training cases.
  5. Ability to work complex project management issues with foreign governments, their military, and U.S. industry with an understanding of cultural, socio-political, and economic dynamics.
  6. In-depth ability to use office computer software applications in the preparation of word documents, spreadsheets, and presentations; ability to communicate effectively and diplomatically in written and oral mediums to operate student tracking programs and software and effectively manage and track student and training requirement forecasts, course flows/training tracks, and current and past production utilization rates.
PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

EDUCATION:
IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

CONDITIONS OF EMPLOYMENT CONTINUED:

  • Employee should possess skills and demonstrated ability to communicate and interact with colleagues, counterparts in various USG agencies, high-ranking foreign representatives, and representatives of diverse cultures, and be able to utilize tact and diplomacy on all occasions.
  • The employee must obtain the appropriate International Affairs Case Life Cycle Management certification level per established timelines and maintain certification through continuous training. This position is not a Key Position.
120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Direct Deposit: All federal employees are required to have direct deposit.

Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here.

If you have questions regarding this announcement and have hearing or speech difficulties, click here.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.

For additional information on what to include in your resume, click here.

APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.

Applicants who disqualify themselves will not be evaluated further.

Required Documents

The following documents are required and must be provided with your application. Applicants who do not submit required documentation to determine eligibility and qualifications will be eliminated from consideration. Other documents may be required based on the eligibility/eligibilities you are claiming. Click here to view the AF Civilian Employment Eligibility Guide and the required documents you must submit to substantiate the eligibilities you are claiming.

  1. Online Application: Questionnaire
  2. Resume: For qualification determinations your resume must contain hours worked per week (if part-time) and dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position. If you are a current Federal employee or previous Federal employee, provide your pay plan, series and grade, i.e. GS-0301-09. Current Federal Civilian Employees should list any relevant performance related rating (given within the last three years) and/or incentive awards in your resume. Do NOT include photographs, inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume. Your name MUST be included on your resume.
  3. Transcripts/Registration/License: If qualifying on education/position requires education, you must submit copies of your transcripts and if required for the position, submit an active, current registration/license.
  4. Current or Former Federal Civilian Employees (includes current Air Force employees): You must submit a legible copy of your most recent SF-50, Notification of Personnel Action. The SF-50, block 24 must contain "1" or "2" AND block 34 must be a "1". Employees eligible under an OPM approved interchange agreement, block 34 may contain a "1" or "2".
  5. Promotion Consideration: If you wish to be considered as a promotion candidate and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one-year time-in-grade requirements. You will need to provide additional SF-50s which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-Grade, Grade/Range Increases, and SF-50s with an effective date more than one year old).
OPTIONAL DOCUMENTS:
Performance Appraisals for Current Federal Civilian Employees - Most recent performance appraisals (dated within last 3 years) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable.
Awards for Current Federal Civilian employees - List any awards received within the last 3 years on the resume.
Note: Applicant must not submit award Notification of Personnel Actions (SF50s).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

The complete Application Package must be submitted by 11:59 PM (ET) on 07/31/2025

To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12770606

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the application questionnaire. Please ensure you click the Submit My Application button at the end of the process.

To apply for this position, you must provide a complete Application Package which includes:

1. Your Resume (your latest resume will be used to determine your qualifications). If you submit more than one copy of your resume, only the most recent (latest) version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent."

  • It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
  • If your resume includes photographs, inappropriate material, inappropriate content, or personal information such as age, gender, religion, social security number, etc., you will not be considered for this vacancy.
  • For qualification determinations your resume must contain hours worked per week (if part-time) and dates of employment (i.e., hours per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient, and you will not receive consideration for this position.
2. A complete Application Questionnaire

3. Additional Required Documents (see Required Documents section). Ensure all submitted documents contain your full name.

PLEASE NOTE: It is the applicant's responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. You can access your USAJOBS account to do so by clicking here. Uploaded documents may take up to one hour to clear the virus scan.

Human Resources WILL NOT modify or change any answers submitted by an applicant.

Agency contact information

Total Force Service Center
Address
JBSA Randolph AFB
550 D Street East
JBSA Randolph AFB, TX 78150
US

Next steps

Once your application package is received an acknowledgement email will be sent.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility and qualifications for consideration. If you are determined to be ineligible or not qualified, your application will receive no further consideration.

To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.

If you do not provide an email address, you are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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