File Assistant Job in Sacramento, CA

Vacancy No. BOR-CGB-25-DE-12657287-AM Department Bureau of Reclamation
Salary $48,777.00 to $63,412.00 Grade 6 to 6
Perm/Temp Permanent FT/PT Full-time
Open Date 12/31/2024 Close Date 1/14/2025
Job Link Apply Online Who may apply Public
Locations:
Sacramento, CA


Summary

Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a File Assistant. You can make a difference in the West by assisting in meeting increasing water demands while protecting the environment.

Duty Location: Sacramento, California

Duties

The primary duties of this position are:

  • Serves as a File Assistant directly responsible to the Regional Records Information Management Officer for accomplishing the management and disposition of region-wide-records according to all existing regulations, directives, and public laws.
  • Screens centralized and decentralized files to identify and withdraw record, non-record and reference materials for disposal actions on a regular basis.
  • Confers directly with higher headquarters staff members to resolve records disposition problems.
  • Travels to field offices to guide and assist personnel in all matters pertaining to records disposition actions and in conducting inventories; reviews, identifies, and evaluates records for historical value.
  • Accompanies the Regional Records Officer on trips to operating offices earmarked for closure for the purpose of taking inventory of all records and making disposition of all records held at closing office.

Requirements

Conditions of Employment

  • You must be a U.S. Citizen or U.S. National.
  • You must be suitable for federal employment, determined by a background investigation.
  • You must submit a resume and supporting documentation (see Required Documents).
  • You must submit eligibility documents for veterans' consideration (see Required Documents).
  • Travel is required approximately 5% of the time.
  • Incidental Motor Vehicle Operator - Noncritical
  • Must possess and maintain a valid State driver's license.
  • Physical requirements include standing for continuous periods of time while pulling records; walking, stretching, stooping, and carrying boxes of materials weighing up to 50 pounds.
  • The Bureau of Reclamation has determined that the duties of this position are suitable for
  • telework and the selectee may be allowed to telework with supervisory approval.
  • This position is designated as a non-sensitive low-level position and requires a fully completed and favorably adjudicated National Agency Check with Inquiries (NACI).

Who May Apply:
  • Career Transition Assistance Plan (CTAP)
  • Interagency Career Transition Assistance Plan (ICTAP)

Qualifications

In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the specialized experience requirement - this information must be clearly supported in the resume.

To qualify at the GS-6 level, you must possess one year of specialized experience equivalent in difficulty and complexity to at least the GS-5 level in Federal Service. Specialized experience is defined as: assisting in the planning or coordination of file operations such as classification, hard copy and electronic storage records retrieval or disposition; assisting in establishing workflow methods and procedures related to file operations; using management information systems, database and office automation software to enter, update, retrieve and maintain file information in tracking and database systems; designing and producing organizational and workflow charts or portions of reports related to storing and retrieving agency records or records disposition; assisting with coordinating record searches or information gathering related to records; assisting in developing strategies for process improvement related to file functions.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 01/14/2025.

Education

This position does not allow substituting education for experience.

Additional information

You may be required to serve an initial probationary period.

Reclamation has determined that the duties of this position are suitable for telework and you may be allowed to telework with supervisory approval.

If otherwise eligible and qualified, you may request consideration for a Superior Qualifications Appointment. For information, visit: OPM Fact Sheet.

DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including applicant rights and responsibilities, please visit https://www.e-verify.gov/

This position is designated as a LOW-RISK position. It requires a fully completed and favorably adjudicated SF85 Background Investigation (T1 or equivalent) that is current (within the last 5 years). This is a condition of employment.

Male applicants born after December 31, 1959, must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law. Go to: https://www.sss.gov

This is a bargaining unit position represented by a Union.

Additional vacancies may be filled using this job announcement.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Category rating and selection procedures will be used to evaluate applications from this announcement. If an applicant meets the basic qualification requirements, his/her on-line responses to the vacancy assessment questionnaire will be used to determine the quality and extent of his/her experience, education, training, etc., for placement in one of the following categories: 1) Best Qualified, 2) Well Qualified, and 3) Qualified. Qualified candidates will be assigned a numerical score on a scale of 70-100. The Category Rating Process does not add veterans' preference points or apply the "rule of three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher). The assessment questionnaire will take approximately 30 minutes to complete.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide to the application questionnaire, and the result of the additional assessments required for this position. You will be assessed on the following Competencies:

  • Clerical
  • Customer Service (Clerical/Technical)
  • Teamwork
  • Writing


In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires successful completion of additional assessment(s), including a SME Resume Panel Review. These assessments measure the critical competencies listed above that are required to successfully perform the job.

The application questionnaire can be previewed here: https://apply.usastaffing.gov/ViewQuestionnaire/12657287

Your answers will be verified against information provided in your resume. Your resume must clearly support the responses to all the questions by addressing experience, education, and/or training relevant to this position. You must make a fair and accurate assessment of your qualifications. If a determination is made that you have rated yourself higher than what is apparent in the description of your experience, competencies, skills, and/or education/training (or that your resume/application is incomplete), you could be rated ineligible, or your score could be lowered.

For evaluating the quality of candidates for referral to the selecting official, a three-phased process will be used.

Phase 1: Applicant resumes will be reviewed by Human Resources to ensure they meet the basic qualification requirements (see definition of specialized experience). If applicants meet basic qualifications, they will continue on to the second phase and will be given an interim score based on the application questionnaire, which will take the applicant approximately 30 minutes to complete when initially applying. With information received from the application questionnaire in the first phase, applicant's will be evaluated on the following Competencies listed above.

Phase 2: Candidates who pass the first phase will have their resumes reviewed by a Subject Matter Expert(s) (SME) against the competencies listed above, the SME will review and score the resumes.

Required Documents

Phase 3: Candidates will be given a final score which combines the scores from the first and second phases. Those candidates who score as best qualified will be referred to the selecting official for consideration.

Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies with the same occupational series, grade, full performance level and in the same geographic location(s). Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration. You may choose to opt in of having your information shared with other agencies when applying for this position. If an agency requests a copy of a certificate you are on, you will be notified.

Please submit the supporting documents outlined below applicable to your claimed eligibility status and the position and grade to which you are applying. Failing to submit required documents will result in non-consideration due to an incomplete application package.

RESUME: You must submit a resume that demonstrates how skills and experiences through job duties meet the qualifications and requirements listed in the job announcement to be considered for the job. Each job experience must include dates of employment including start and end dates (month and year), work schedule (full-time or part-time), and hours worked per week. For more information, click here.

VETERANS: If you are entitled to veterans' preference, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15. For more information, click here.

CAREER TRANSITION PROGRAMS: Permanent Federal employees who are surplus, displaced, or involuntarily separated. You must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, you must be well-qualified (i.e., meet the minimum qualification requirements, including selective factors, education and experience requirements) and score at least 85.0 on the assessment questionnaire as established, and be able to perform the duties of the position upon entry. For more information, click here.

How to Apply

Applications (resume, assessment questionnaire, and supporting documentation) for this vacancy MUST be received online BEFORE midnight Eastern Time (Washington, DC time) on 01/14/2025. To apply, click the blue APPLY ONLINE button at the top of the page.

Do not submit photographs with the application package. Documents with photographs may not be seen by hiring officials - applicant must remove any images from badges, licenses, etc.

Agency contact information

BOR CA Great Basin Human Resources Office
Phone
916-978-5476
Fax
916-978-5563
Email
mpjobs@usbr.gov
Address
Div of Information Management Services
Bureau of Reclamation
2800 Cottage Way
Sacramento, CA 95825
US
Learn more about this agency

Next steps

Upon successful submission of the application packet, applicants will receive a confirmation email from USAJOBS. If this email confirmation is not received by the applicant, the application has not yet been accepted by the system.

After all application packages have been received, resumes and supporting document(s) will be reviewed to ensure applicants meet the basic qualification requirements. Each applicant who meets the basic qualifications will be further evaluated on the information provided in the resume, application questionnaire, and other assessment criteria identified in the "How You Will Be Evaluated" section above. Best-qualified applicants will be referred to the selecting official. After making a tentative job offer, a suitability and/or security background investigation will be conducted. A final job offer is typically made within 40 days after the deadline for applications. Applicants should monitor their status for positions with the Bureau of Reclamation by regularly checking their public status notifications in the USAJOBS profile.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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