Financial Assistant Job in Yokota Air Base, Japan

Vacancy No. 24-9YFSR282160 Department Pacific Air Forces
Salary $17.33 to $20.00 Grade 3 to 3
Perm/Temp Permanent FT/PT Full-time
Open Date 10/28/2024 Close Date 11/8/2024
Job Link Apply Online Who may apply Public
Locations:
Yokota Air Base, Japan


Summary

About the position: This position is located at the Resource Management, Yokota AB, Japan.

This is Regular Full-Time position, 40 hours per week.


This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

  1. Under the supervision of the Resource Manager, performs a full range of administrative and clerical office support functions and acts as advisor on issues relative to the administrative process and procedures for others in the FSS. These duties include planning, tracking, and logging all meetings, appointments, calendar events, mail log items, MOAs, and Ols.
  2. May be assigned to provide administrative assistance throughout the squadron. Serves as the NAF AO Peard holder and may make purchases on behalf of other activities in the organization. Serves as Records Manager (FARM) and custodian for the flight and provides advice on maintenance and disposition of all records. Reviews/Updates Operating Instructions annually.
  3. Serves as the Private Organization (PO) Coordinator and provides support and oversight, for all Private Organizations on Yokota AB from establishment through dissolution. Performs PO duties as required in accordance with AFls, other instructions, and policies.
  4. Reviews, processes, and coordinates fundraiser requests with the base legal office and ensures approval of permits prior to events. Reviews organizational documents including PO request for authorization to operate on the installation, constitutions and by-laws, meeting minutes and insurance requirements. Provides training for new PO officers.
  5. Uses Access database to document and track all PO requirements. Ensures Resource Manager receives all PO financial reports and other required documentation in a timely manner for annual review. Takes action to suspend PO activities for POs that are delinquent on paperwork.
  6. Performs administrative and financial work in support of the Force Support Squadron. Serves as backup to Central Cashier; observes slot machine harvests; gathers data, compiles records, prepares reports, for internal and external audits for review; offers suggestions for improvements and prepares documents in appropriate format for distribution, includes required information and explains reporting procedures and requirements; and prepares narrative information for analysis reports.
  7. Responsible for annual review, corrections and calculations of NAF MOAs for personnel reimbursements. Must be routed for approval NTL 31 July each year for Wing CC approval. Responsible for all accounting entries associated with NAF MOAs as well as preparing all documents for monthly reimbursement from DFAS. Independently serves as the squadron's base NAF payroll liaison specialist.
  8. Responsible for processing timely replies to AFSVA for pay adjustments and time validations and for ensuring managers approve all time cards prior to weekly deadline. Ensure timely processing of all related time and leave records.
  9. Responds to questions relating to civilian payroll, time and attendance reports, master pay or leave records, and time keeping systems. Manually computes or reconstructs retroactive adjustments to determine amount of underpayment and/or overpayment. Resolves problems and determines proper procedures for disbursing underpayment, retroactive payments, and/or collecting overpayments.
  10. Traces and identifies sources of errors, identifying proper procedures or corrections required and provides advice and guidance to timekeepers. Coordinates with centralized payroll office and activity timekeepers for corrections.
  11. Extracts data from the AF Services Financial Management System and prepares a variety of payroll reports, providing wage and separation information for unemployment or workers' compensation.
  12. Provides support on payroll inquiries for activity managers, the personnel and centralized payroll offices. Conducts Time Management and Payroll system training for activity time-keepers and supervisors. Actively participates in the establishment and maintenance of payroll programs and timekeeping systems. Creates electronic records for paper documentation by scanning and shreds documents upon completion. Performs other related duties as assigned.


If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12592317

Requirements

Conditions of Employment

  • This position requires the incumbent to complete a background investigation with favorable results.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 11/08/2024

The Area of Consideration for this vacancy announcement is US Citizens and legal US residents within the commuting area of Yokota AB, Japan. Legal US residents must possess a social security number and be citizens of a NATO country. Must be able to provide documentation proving residence status overseas.

  • Business Based Action
  • Family Member Preference
  • Military Spouse Preference
  • Outside Applicant Veteran
  • Spouse/Widow/Parent of Veteran
  • Transition Hiring Preference
In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
  1. Must be able to demonstrate or show experience which provided a high degree of attention to detail and strong communication skills.
  2. Must be able to communicate effectively both orally in writing. Demonstrated ability to analyze a wide variety of documents to ensure correctness and compliance with regulatory guidance.
  3. Should have intermediate to advanced knowledge of administrative regulations, practices, and procedures, and the ability to work in support of accounting, budget, financial, and fiscal operations.
  4. This experience should also indicate the ability to perform satisfactorily at the grade level of this position. Knowledge of internal control principles and policies is desired.
  5. Knowledge and skill to recognize the parameters of the problems involved in assignments, to collect necessary information, establish the facts, and take and/or recommend actions based on interpretation of guidelines.
  6. Education may be substituted for experience if there are no minimally qualified candidates.
  7. Must satisfactorily complete a Tier 1 background investigation.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does allow for education substitution in order to qualify.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

  • Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. or U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation.
  • All Federal NAF employees are required by PL 104-134 to have salary payments made by electronic funds transfer/direct deposit.
  • Probationary period may be required.
  • Selection is subject to restrictions resulting from hiring preferences and priority consideration eligible.
  • Additional selections may be made from this vacancy announcement for up to 60/90 days after the closing date. Multiple positions may be filled from this announcement.
  • Payment of Permanent Change of Station (PCS) costs is not authorized based on a determination that a PCS move is not in the Government's interest.
  • LQA is not authorized.
  • Post Allowance is authorized for Regular Full Time employment category.
  • This is a Non appropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume.

Required Documents

The documents you are required to submit vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employee, etc.). The below documents are required and must be submitted with your application:

  • Resume


Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • Other (1)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript


As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an in-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 11/08/2024 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account or your application will be incomplete.

It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant .

To verify or check the status of your application, log into your USAJobs account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date of your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ .

Agency contact information

Yokota NAF HR Office
Address
Yokota Resource Management Flight
374 FSS/FSCN
Unit 5119, Bldg 316
APO AP, AP 96328-5119
US
Learn more about this agency

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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