Financial Assistant Job in Vandenberg AFB, CA

Vacancy No. 25-5ZFSR751976 Department United States Space Force
Salary $21.46 to $37.61 Grade 3 to 3
Perm/Temp Permanent FT/PT Full-time
Open Date 2/25/2025 Close Date 2/28/2025
Job Link Apply Online Who may apply Public
Locations:
Vandenberg AFB, CA


Summary


About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the Resource Mangement Flight.

This position will be filled as a Regular Full Time employment category, guaranteed 35.00 hours per week.

This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

Under the supervision of the Resource Manager, this position performs a variety of administrative and financial tasks to support the Force Support Squadron (FSS). The incumbent will play a key role in ensuring smooth operations across the squadron while managing both administrative and financial responsibilities.

Key Responsibilities:

  • Backup to Central Cashier: Observes slot machine harvests, gathers data, compiles records, and prepares detailed reports for internal and external audits.
  • Process Improvement: Provides suggestions for process improvements and ensures all reports and documents are accurate, properly formatted, and include necessary procedural explanations.
  • Administrative Support: Manages meetings, appointments, calendar events, mail logs, Memorandums of Agreement (MOAs), and Operating Instructions (OIs).
  • Advisor on Administrative Processes: Serves as an advisor to ensure smooth operations across the squadron and provides direct administrative assistance throughout the organization.
  • NAF AO Cardholder: Facilitates purchases for various organizational needs.
  • Records Manager (FARM): Serves as the custodian for the flight, providing guidance on record maintenance and disposition, while ensuring that Operating Instructions are reviewed and updated annually.
  • Private Organization (PO) Coordinator: Oversees the operations of private organizations on Vandenberg SFB, reviews and processes fundraiser requests, coordinates with the base legal office, and ensures event permits are approved.
    • PO Compliance: Trains new PO officers, tracks requirements, and ensures compliance with regulations. Monitors the timely submission of financial reports and documentation.
  • NAF MOA Management: Conducts an annual review and calculation of NAF MOAs for personnel reimbursements, ensuring approvals are obtained by established deadlines.
  • Payroll Liaison: Oversees payroll processes, including pay adjustments, time validations, leave records, and ensures timecards are approved within deadlines.
    • Payroll Inquiries: Resolves overpayment or underpayment issues, provides guidance to timekeepers, and prepares payroll reports.
  • System and Training Support: Coordinates with centralized payroll offices, participates in the development of new payroll systems, and ensures compliance with all procedures. Conducts training for supervisors and timekeepers.
  • Record Maintenance and Digitization: Responsible for digitizing records and maintaining payroll programs, ensuring proper system functionality.

Qualifications:

  • Strong attention to detail and organizational skills.
  • Proficiency in administrative and financial systems.
  • Ability to work independently and manage multiple tasks simultaneously.
  • Excellent communication and interpersonal skills.
  • Experience with payroll processes, time management systems, and financial reporting.

Additional Responsibilities:

  • Other related duties may be assigned as needed to ensure the efficient functioning of the squadron.

This position requires a highly skilled individual capable of balancing administrative, financial, and compliance responsibilities to support the squadron's mission.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12701873

Requirements

Conditions of Employment

  • This position requires the incumbent to complete a background investigation with favorable results.
  • To be considered for this position, the applicant must be a U.S. Citizen or a Legal U.S. Resident for a minimum of 3 years and must reside in/around the area as noted in the Job Opportunity Announcement.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 02/28/2025

Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
  • Intermediate to advanced knowledge of administrative regulations, practices, and procedures
  • Ability to support accounting, budgeting, financial, and fiscal operations
  • Capability to perform effectively at the grade level of the position
  • Practical knowledge of payroll accounting is essential
  • Understanding of internal control principles and policies
  • Ability to communicate effectively, both orally and in writing
  • Experience analyzing a wide range of documents to ensure accuracy and compliance with regulatory guidance
  • Experience with cash-related processes, including receipt, disbursement, examination, deposit, and accountability control methods
  • Ability to identify and address problems, gather necessary information, establish facts, and take or recommend appropriate actions based on interpretation of guidelines
  • Education may be considered as a substitute for experience
  • Successful completion and favorable adjudication of background investigation (Tier 1 Level) is required
You will be evaluated on the basis of your level of competency in the following areas:

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does allow for education substitution.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

  • Individual must fully meet qualification/eligibility/background requirements for this position.
  • U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal Affiliation or a signed memorandum indicating the installation's decision on the 3-year residency requirement.
  • Male applicants born after December 31, 1959 must be registered for Selective Service.
  • Direct deposit is required.
  • Satisfactorily complete an employment verification (E-Verify) check.
  • A probationary period may be required.
  • Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).
  • Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
  • Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement.
  • Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.
  • This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.
  • This position is included in a bargaining unit.
  • Union Name AFGE and Local or Chapter Number 3723.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting document will be evaluated against the qualifications of the position.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.

Required Documents

Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:

  • Resume


Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • Other (1)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript


As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 02/28/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

Agency contact information

Vandenberg NAF HR Office
Address
Vandenberg Resource Management Flight
30 FSS/FSCN
747 Nebraska Ave, Bldg 10577, Suite B-109
Vandenberg SFB, CA 93437-6261
US

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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